HomeMy WebLinkAboutItem 8City of Lakeville
Public Works
Memorandum
To: Mayor and City Council
Justin Miller, City Administrator
From: Chris Petree, Public Works Director
Copy: Jerilyn Erickson, Finance Director
Date: June 26, 2017
Subject: Review the Central Maintenance Facility Space Needs Study
PURPOSE
Familiarize City Council with the results of the Central Maintenance Facility (CMF) space
needs study completed in 2016 and proposed expansion to meet both existing and future
needs.
BACKGROUND
• In 2016, the City hired Oertel Architects to perform a space needs study at the CMF as
a planning and budgeting tool for any future expansion of the facility. Oertel’s team
looked at all aspects of the facility to include administrative and office space,
workshops and interior storage, fleet size and storage needs, staffing, and exterior
storage of Streets and Parks Maintenance materials.
• There are several areas that meet existing and future needs including, salt storage,
lunchroom, fueling site, locker rooms, and restrooms. Similarly, there are several areas
that should be expanded or reconfigured to better meet the needs of the City.
Contributing to the need for expansion is the significant growth in infrastructure and
the attendant increases in maintenance requirements, equipment needs, and staffing.
• Outcomes from the space needs study demonstrate the impacts that growth within
the City have had on the facility. This, coupled with changes in maintenance
operations and decisions that eliminated potential workspace in satellite facilities,
point to a need to plan to expand the CMF.
• The expansion has been separated into two phases. The first oriented to meet existing
and near-term needs for vehicle storage and maintenance and additional workspace.
Estimated cost is $7,720,000.00. The second is oriented to future office expansion for
the potential consolidation of services as the City reaches its full size. Estimated cost is
$1,170,000.00. Staff has reviewed the study and associated documents and
recommends a timeline for the expansion be established.
RECOMMENDATION
Establish a timeline for expansion of the Central Maintenance Facility.
Positioned to Thrive
Central Maintenance Facility Space Needs Study
Building for today and tomorrow
Positioned to Thrive
Community Values and Strategic Priorities
•Good value for public services
•Safety throughout the community
•Provide services that add value
Positioned to Thrive
Goal and Objective
•Evaluate the CMF based on long term goals of the Public Works and
Parks and Recreation Departments.
•Look at:
•Population growth
•Staff/Fleet/Facility growth
•Lane mile growth
•Develop planning options and estimates of project cost.
Positioned to Thrive
Today’s Situation
•Last study for the current facility completed in 2002
•Population Growth –from 43,192 to 60,965 (using 2016 population data)
•Staff Growth
•Streets Division: from 16 to 21 staff
•Parks Maintenance: from 10 to 13 staff
•Construction Services: new division adding 5 staff
•Forester: new division adding 1 staff
•Fleet Growth –from 149 to 243 vehicle and other equipment
•Infrastructure Growth –from 210 to 330 centerline miles
Positioned to Thrive
Meeting Needs and Goals Long Term
•Salt storage
•Fueling system and fueling island
•Total site area
•Lunch/Break room
•Restrooms, locker rooms, and portions of office area
Positioned to Thrive
Key Areas for Expansion
•Truck parking
•Welding bay/metal fabrication area
•Wash bay
•Shops and storage
•Offices and administrative areas
•Multipurpose meeting areas
•Exterior materials storage
•Building security
Positioned to Thrive
Expansion Plans
•Expansion of vehicle storage to include additional storage and
workshops
•Add a new wash bay
•Expand the fleet service area and improve the welding and metal
fabrication areas
•Reconfigure existing administrative and office areas
•Cover and improve exterior materials storage
•Improve building flow and security
Positioned to Thrive
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VEHICLE STORAGE:26,300 S.F.
VEHICLE MAINTENANCE: 5,300 S.F.
OFFICE (NEW): 3,500 S.F.
OFFICE (RENOVATION): 6,500 S.F.
MULTI-PURPOSE: 3,300 S.F.
WASH BAY: 5,950 S.F.
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ADDITION
100'-0'
OERTELARCHITECTS
1795 Saint Clair AvenueST. Paul, Minnesota 55105
(651) 6%-5186 Tel
STORAGEMEZZ.www.oertelarchitects.com
ABOVENEW
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PROJECT NAME:
CITY OF
LAKEVILLE
CMF SPACE
NEEDS STUDY
7570 179TH ST W.,
LAKEVILLE, MN 55044
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PROJECT NUMBER:16-12
DATE OF ISSUE:
JUNE 29,2016
DRAWN BY;
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CHECKED BY;
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REVISIONS:
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I HEREBY CERTIFY THAT THISDOCUMENTWASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONANDTHATIAMADULYREGISTEREDARCHITECTINTHESTATEOFMINNESOTA
SIGNATURE
DATE
REGISTRATION
SHEIT NAME:
FLOOR PLAN
PLOTTED:6-<!-2016 FILE NAME: 1611 FllllrP\an.dtiJ
SHEIT NO:OPT.F
ProposedPlan
Phase 1
Workshops and storage
Additional vehicle storage
Admin area reconfigure
Multipurpose room
Maintenance and welding bay
Exterior materials storage
Phase 2
Additional Offices
Positioned to Thrive
Cost Projections
•Phase 1 –vehicle storage, fleet maintenance, wash bay, office/admin area
reconfigure, multipurpose room, security upgrades
•$7,720,000.00
•Phase 2 –Office addition (future)
•$1,170,000.00
Positioned to Thrive
Recommendation
•Plan for and fund the expansion of the Central Maintenance Facility