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CITY OF LAKEVILLE
CITY COUNCIL WORK SESSION MINUTES
June 26, 2017
1. Mayor Anderson called the meeting to order at 6:02 p.m. in the Lake Marion Conference Room.
Members present: Mayor Anderson, Council Members Davis, LaBeau, Hellier, and Wheeler
Members absent: None
Staff present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City Administrator;
John Hennen, Parks & Recreation Director; Tammy Schutta, Human Resources Manager; Mike
Meyer, Fire Chief; Brian Carstensen, Fire Marshall; Jerilyn Erickson, Finance Director; Chris
Petree, Public Works Director; Tamara Wallace, Deputy City Clerk
2. Citizen Comments
There were no citizen comments concerning non-agenda items.
3. Indoor Athletic Facility Taskforce Report
At the March 20 City Council meeting, the Council approved a resolution establishing an Indoor
Athletic Facility Taskforce in response to discussions with various athletic associations expressing
a need for indoor training and game space. The taskforce was comprised of representatives from
the City, ISD 194, athletic associations, the PRNRC, and the Lakeville Arenas Board. The goal of
the taskforce was to identify the size and type of facility needed, estimate rental fees paid by local
groups to neighboring facilities, outline the benefits/ draw backs of competitor locations, and
identify local sites to house the facility.
Following several meetings, as well as a survey to evaluate possible site locations, the taskforce
recommended further study into the construction of an indoor athletic facility at both Lakeville
North and Lakeville South High Schools; and another at the Avonlea Park property in the future.
Josh Kutzler, 19016 Ironton Way – Director of Lakeville North Football & Basketball Association
Explained the taskforce only examined locations owned by the City or District to consider
financial costs, outlined the large-scale benefits to other non-sports teams like line dancing or
marching band, and ideas of potential revenue generators to help fund and maintain the facility.
City Council Work Session Minutes, June 26, 2017 Page 2
Dave Tobias, 17325 Halifax Path – Lakeville Baseball Association
Reiterated the alternative use options for the facility to include city events or festivals; would
encourage the Council to do a feasibility study to further evaluate the cost and needs, and then
allow the taskforce to reconvene to discuss the data and other possible amenities.
Mike Zweber, 18909 Hyla Avenue – Activities Director at Lakeville North
Feels the potential partnership to use school district land is beneficial to the vast majority of users
in the community, specifically youth, while still opening the facility to the mass public.
Andrew Anson, 19171 Inibina Way – President of Lakeville LaCrosse
A single dome would force the use to be predominately sporting associations considering
schedules; having multiple sites would give more opportunity to the broader community.
Michelle Volk, 16452 Kenosha Avenue – Chair of the Lakeville School Board
Clarified the school board has not talked about it as a full board, but have provided preliminary
information to the other members, and would need additional information should the City
decide to move forward. Commented on the large opportunity to build out the Avonlea property
in the future, attracting and benefitting other businesses and commercial in the long-term.
The City Council reviewed the site survey results, and discussed availability for the public to use
the space, scheduling concerns with overlapping sports, variation in amenities between the two
facilities, long-term maintenance upkeep, and the professional costs to get renderings/ concepts
developed. Staff will reach out to an architect to bring forward a high-level cost estimate at a
future work session meeting, and plan to reconvene with the taskforce at that time.
4. Compensation Study RFP
As part of the State of Minnesota Local Government Pay Equity Act, the City is required to
evaluate the pay of local government employees, and maintain a compensation and classification
plan to ensure compliance with this law. Staff is recommending the City solicit proposals for
professional services to review the current compensation and benefits system for both City
employees as well as the Council to: define the City of Lakeville’s compensation philosophy,
review and update job descriptions to ensure compliance with ADA, State, and Federal
requirements, and market/ develop a pay plan.
The Council discussed the importance of attracting the best City employees to serve residents;
and was in support of issuing a Request for Proposals (RFP) to review the current compensation
and benefits offered to both employees and the Council.
City Council Work Session Minutes, June 26, 2017 Page 3
5. Recreational Fire Ordinance
Staff is recommending that the current Recreational Fire Rules be adopted into City ordinance
allowing for more effective regulation of recreational fires; and with the goal of defining the
difference between open burning and recreational fires for the public. This ordinance would also
seek to outline prohibited materials and burning bans, when a permit is required, as well as size of
the fire, and distance requirements from a structure.
The Council extensively discussed the current size guidelines of a recreational fire, and ultimately
requested that there be clarification within the language of the ordinance that any size restrictions
be specific to the actual fire itself, and not apply to the surrounding fire ring.
6. Kenrick Liquor Store Proposals
As discussed during the April work session meeting, staff solicited proposals on the possible
acquisition of the Kenrick Liquor Store property with the option of leasing back the site to
another business. A total of four proposals were submitted which will ultimately be reviewed by
the Liquor Committee next month, and presented to the Council in July.
The Council felt the Finance Committee should also have input, and discussed a potential special
meeting in July to allow all committees and the Council to review and consider options together.
7. Galaxie Liquor Store Refinancing Options
Finance Director Jerilyn Erickson and David MacGillivray of Springsted, Inc. presented
alternative financing options that could offer additional savings to the City. Some of the potential
benefits include: placing the City at an advantage to the regular municipal bond market,
encouraging the establishment of a community partnership with a local bank, and promoting the
benefits received from having a municipal liquor operation. Through an annual appropriation
pledge, the City would have access to general revenues should there be insufficient funds to meet
annual debt service payments.
The Council clarified whether exploring these financing options would interfere with the Kenrick
Liquor Store expansion; and were in support of researching local bank financing opportunities.
8. CMF Space Needs Study
Mr. Petree presented the results of the 2016 Central Maintenance Facility space needs study
conducted by Oertel Architects, to access the need for expansion or reconfiguration due to the
City’s growth. The study included an evaluation of the administrative/ office space, workshops,
interior storage, fleet size, staffing, and exterior storage of Streets and Park Maintenance
materials. Staff recommended the expansion take place in two phases: the first focused on
immediate needs for vehicle storage, maintenance, and additional work space at an estimated cost
of $7,720,000; the second aimed at long-term office expansion at an estimated cost of $1,170,000.
City Council Work Session Minutes, June 26, 2017 Page 4
The Council would like additional information about the long-term financial impacts of building
out this facility, as well as an analysis of the critical parts of this expansion should they decide to
do only some segments of the project from a cost and budget perspective.
9. Transportation Update
Mr. Petree provided a transportation update which included the following construction projects:
signage/ closure concerns with the upcoming County Road 50 project, the traffic light installation
at County Road 46 at Kenyon and Buckhill, overlay project on Dodd Boulevard, 2016 Street
Reconstruction project, neighborhood meeting for the 2018 Street Reconstruction project, and
miscellaneous overlay projects in the northern parts of the City.
10. Technology Taskforce Discussion
In a previous work session meeting, the Council requested additional information about the
mission and intent of establishing a Technology Taskforce. Staff clarified the concept of the
taskforce began during the Charter Communications negotiations that highlighted the need for a
long-term plan and vision for where the City’s technology capability is presently, and how to use
it to better and more effectively serve the residents. Staff would like to conduct a gap analysis to
find out what services the community is looking for that can be supplemented by technology.
The Council provided preliminary ideas on services that could be offered like public WIFI access
or online renewal of administrative licenses, as well as a possible community survey, and key
focuses and initiatives for the group. The Council also extensively discussed other avenues to get
more taskforce members, and directed Staff to explore asking a member of the School District’s
technology committee to serve on the City’s taskforce, as well as recruiting a Lakeville student.
11. Committee/ City Administrator Updates
City Administrator Justin Miller provided an update on a recent bill passed by the Legislature
requiring that any ordinances the Council intends to consider be posted online 10 days in
advance. Mr. Miller also reminded that the July and August work sessions will be focused on the
CIP and budget; and announced the City has partnered with “Threads & Inks” in Lakeville to
offer City-logo merchandise for residents to purchase and spread the word of Lakeville.
Council Member Hellier attended the I-35 Solutions Meeting which discussed the impending
closure of I-35 following Super Bowl 2018, possible options for reducing traffic to downtown, and
the estimated length of time for the project which currently is expected to complete in 2020.
Council Member Davis attended the Personnel Committee where they discussed the
compensation study/ RFP, and how this study falls into the budget timeline and process.
City Council Work Session Minutes, June 26, 2017 Page 5
Mayor Anderson’s office hours will be switching to Monday’s from 3 - 5 p.m. effective the month
of July. Mayor Anderson also attended the Dakota County Board Meeting this month where they
again took an action to dissolve CTIB.
The Council also discussed the idea of changing the work session start time to 7 p.m.; the work
sessions will continue to be held at 6 p.m.
12. Adjourn
The meeting adjourned at 8:56 p.m.
Respectfully submitted,
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Tamara Wallace, Deputy City Clerk
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Douglas P. Anderson, Mayor