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HomeMy WebLinkAbout06-26-17CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES June 26, 2017 1. Mayor Anderson called the meeting to order at 6:02 p.m. in the Lake Marion Conference Room. Members present: Mayor Anderson, Council Members Davis, LaBeau, Hellier, and Wheeler Members absent: None Staff present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City Administrator; John Hennen, Parks & Recreation Director; Tammy Schutta, Human Resources Manager; Mike Meyer, Fire Chief; Brian Carstensen, Fire Marshall; Jerilyn Erickson, Finance Director; Chris Petree, Public Works Director; Tamara Wallace, Deputy City Clerk 2. Citizen Comments There were no citizen comments concerning non -agenda items. 3. Indoor Athletic Facility Taskforce Report At the March 20 City Council meeting, the Council approved a resolution establishing an Indoor Athletic Facility Taskforce in response to discussions with various athletic associations expressing a need for indoor training and game space. The taskforce was comprised of representatives from the City, ISD 194, athletic associations, the PRNRC, and the Lakeville Arenas Board. The goal of the taskforce was to identify the size and type of facility needed, estimate rental fees paid by local groups to neighboring facilities, outline the benefits/ draw backs of competitor locations, and identify local sites to house the facility. Following several meetings, as well as a survey to evaluate possible site locations, the taskforce recommended further study into the construction of an indoor athletic facility at both Lakeville North and Lakeville South High Schools; and another at the Avonlea Park property in the future. Josh Kutzler, 19016 Ironton Way - Director of Lakeville North Football & Basketball Association Explained the taskforce only examined locations owned by the City or District to consider financial costs, outlined the large-scale benefits to other non -sports teams like line dancing or marching band, and ideas of potential revenue generators to help fund and maintain the facility. City Council Work Session Minutes, June 26, 2017 Page 2 Dave Tobias, 17325 Halifax Path - Lakeville Baseball Association Reiterated the alternative use options for the facility to include city events or festivals; would encourage the Council to do a feasibility study to further evaluate the cost and needs, and then allow the taskforce to reconvene to discuss the data and other possible amenities. Mike Zweber,18909 Hyla Avenue - Activities Director at Lakeville North Feels the potential partnership to use school district land is beneficial to the vast majority of users in the community, specifically youth, while still opening the facility to the mass public. Andrew Anson, 19171 Inibina Way - President of Lakeville LaCrosse A single dome would force the use to be predominately sporting associations considering schedules; having multiple sites would give more opportunity to the broader community. Michelle Volk, 16452 Kenosha Avenue - Chair of the Lakeville School Board Clarified the school board has not talked about it as a full board, but have provided preliminary information to the other members, and would need additional information should the City decide to move forward. Commented on the large opportunity to build out the Avonlea property in the future, attracting and benefitting other businesses and commercial in the long-term. The City Council reviewed the site survey results, and discussed availability for the public to use the space, scheduling concerns with overlapping sports, variation in amenities between the two facilities, long-term maintenance upkeep, and the professional costs to get renderings/ concepts developed. Staff will reach out to an architect to bring forward a high-level cost estimate at a future work session meeting, and plan to reconvene with the taskforce at that time. 4. Compensation Study RFP As part of the State of Minnesota Local Government Pay Equity Act, the City is required to evaluate the pay of local government employees, and maintain a compensation and classification plan to ensure compliance with this law. Staff is recommending the City solicit proposals for professional services to review the current compensation and benefits system for both City employees as well as the Council to: define the City of Lakeville's compensation philosophy, review and update job descriptions to ensure compliance with ADA, State, and Federal requirements, and market/ develop a pay plan. The Council discussed the importance of attracting the best City employees to serve residents; and was in support of issuing a Request for Proposals (RFP) to review the current compensation and benefits offered to both employees and the Council. City Council Work Session Minutes, June 26, 2017 Page 3 5. Recreational Fire Ordinance Staff is recommending that the current Recreational Fire Rules be adopted into City ordinance allowing for more effective regulation of recreational fires; and with the goal of defining the difference between open burning and recreational fires for the public. This ordinance would also seek to outline prohibited materials and burning bans, when a permit is required, as well as size of the fire, and distance requirements from a structure. The Council extensively discussed the current size guidelines of a recreational fire, and ultimately requested that there be clarification within the language of the ordinance that any size restrictions be specific to the actual fire itself, and not apply to the surrounding fire ring. 6. Kenrick Liquor Store Proposals As discussed during the April work session meeting, staff solicited proposals on the possible acquisition of the Kenrick Liquor Store property with the option of leasing back the site to another business. A total of four proposals were submitted which will ultimately be reviewed by the Liquor Committee next month, and presented to the Council in July. The Council felt the Finance Committee should also have input, and discussed a potential special meeting in July to allow all committees and the Council to review and consider options together. 7. Galaxie Liquor Store Refinancing Options Finance Director Jerilyn Erickson and David MacGillivray of Springsted, Inc. presented alternative financing options that could offer additional savings to the City. Some of the potential benefits include: placing the City at an advantage to the regular municipal bond market, encouraging the establishment of a community partnership with a local bank, and promoting the benefits received from having a municipal liquor operation. Through an annual appropriation pledge, the City would have access to general revenues should there be insufficient funds to meet annual debt service payments. The Council clarified whether exploring these financing options would interfere with the Kenrick Liquor Store expansion; and were in support of researching local bank financing opportunities. 8. CMF Space Needs Study Mr. Petree presented the results of the 2016 Central Maintenance Facility space needs study conducted by Oertel Architects, to access the need for expansion or reconfiguration due to the City's growth. The study included an evaluation of the administrative/ office space, workshops, interior storage, fleet size, staffing, and exterior storage of Streets and Park Maintenance materials. Staff recommended the expansion take place in two phases: the first focused on immediate needs for vehicle storage, maintenance, and additional work space at an estimated cost of $7,720,000; the second aimed at long-term office expansion at an estimated cost of $1,170,000. City Council Work Session Minutes, June 26, 2017 Page 4 The Council would like additional information about the long-term financial impacts of building out this facility, as well as an analysis of the critical parts of this expansion should they decide to do only some segments of the project from a cost and budget perspective. 9. Transportation Update Mr. Petree provided a transportation update which included the following construction projects: signage/ closure concerns with the upcoming County Road 50 project, the traffic light installation at County Road 46 at Kenyon and Buckhill, overlay project on Dodd Boulevard, 2016 Street Reconstruction project, neighborhood meeting for the 2018 Street Reconstruction project, and miscellaneous overlay projects in the northern parts of the City. 10. Technology Taskforce Discussion In a previous work session meeting, the Council requested additional information about the mission and intent of establishing a Technology Taskforce. Staff clarified the concept of the taskforce began during the Charter Communications negotiations that highlighted the need for a long-term plan and vision for where the City's technology capability is presently, and how to use it to better and more effectively serve the residents. Staff would like to conduct a gap analysis to find out what services the community is looking for that can be supplemented by technology. The Council provided preliminary ideas on services that could be offered like public WIFI access or online renewal of administrative licenses, as well as a possible community survey, and key focuses and initiatives for the group. The Council also extensively discussed other avenues to get more taskforce members, and directed Staff to explore asking a member of the School District's technology committee to serve on the City's taskforce, as well as recruiting a Lakeville student. 11. Committee/ City Administrator Updates City Administrator Justin Miller provided an update on a recent bill passed by the Legislature requiring that any ordinances the Council intends to consider be posted online 10 days in advance. Mr. Miller also reminded that the July and August work sessions will be focused on the CIP and budget; and announced the City has partnered with "Threads & Inks" in Lakeville to offer City -logo merchandise for residents to purchase and spread the word of Lakeville. Council Member Hellier attended the I-35 Solutions Meeting which discussed the impending closure of I-35 following Super Bowl 2018, possible options for reducing traffic to downtown, and the estimated length of time for the project which currently is expected to complete in 2020. Council Member Davis attended the Personnel Committee where they discussed the compensation study/ RFP, and how this study falls into the budget timeline and process. City Council Work Session Minutes, June 26, 2017 Page 5 Mayor Anderson's office hours will be switching to Monday's from 3 - 5 p.m. effective the month of July. Mayor Anderson also attended the Dakota County Board Meeting this month where they again took an action to dissolve CTIB. The Council also discussed the idea of changing the work session start time to 7 p.m.; the work sessions will continue to be held at 6 p.m. 12. Adjourn The meeting adjourned at 8:56 p.m. Respe Tamara nallace, Deputy City Clerk Douglas P. nderson, Mayor