HomeMy WebLinkAboutItem 6
City of Lakeville
Advance Resignation Notice Program
DRAFT
Purpose
The City’s Advance Resignation Notice Program is designed to improve the efficiency and stability
of the City’s workforce by encouraging employees to give the City advance notice of their intent to
resign. The purpose of this program is to begin the process of replacing an employee who is leaving
the City as soon as possible after notice is received. This will reduce the time that the position
remains unfilled.
Eligibility
This program is available to:
Department Directors who have been employed for a minimum of five years; and
Active full-time employees, who have been employed in a full-time position for a minimum
of ten years.
The City reserves the right to not replace any employee who resigns, and/or to modify the position
and duties prior to hiring a new employee. This decision will not affect a current employee’s
eligibility for an Advance Notice payment.
Notice & Use of Leave
In order to be eligible for an Advance Notice payment an employee must give at least 90 calendar
days notice to the employee’s Department Director before his or her last day of work. The last day of
work is defined for this program as the last day that an employee will be actively working for the
City. The City reserves the right to approve or deny requests for use of accrued vacation, PTO, comp
time, or sick leave for a planned medical procedure during the 90 -180 day period. It is the policy and
intent that an employee requesting an Advance Notice Incentive remains actively working for the
City and limits the use of vacation, sick leave, PTO or comp time during the final 90 -180 day period.
City Expectations
In order to be eligible for the one-time payment noted below, the departing employee will be
expected to train the replacement or new hire to the extent possible by transferring knowledge and
preparing documentation of the position as necessary.
Advance Resignation Notice
The Advance Resignation Notice must be signed by the employee, the Department Director, and the
City Administrator to be effective. The City reserves the right to refuse to enter into this advance
resignation notice with any employee. For purposes of this policy, the term day(s) shall mean
calendar day(s).
Payment
The City will provide the following o ne-time payment for advance notice:
Ninety (90) days: $ 500
One Hundred Twenty (120) days: $1,000
One Hundred Eighty (180) days: $1,500
Payment will be made on or after the employment termination date. Payment will not be made if the
employee or the City rescinds the resignation. Payment is subject to taxation and required
deductions.
Rescission Period
An employee has ten (10) calendar days from the date the employee signs the Advance Resignation
Notice to rescind notice. After the City has accepted the resignation and after the duration of the
Employee’s 10-day rescission period, the resignation becomes irrevocable and the Employee may no
longer rescind it without the City’s agreement to either permit rescission or defer the resignation.
Refusing to accept the Advance Notice payment will not void the Agreement. In the event the
Employee breaches this Agreement by terminating employment with the City in advance of the
agreed upon resignation date, the Employee forfeits all eligibility for any advance resignation
incentive.
Effective Date
This program will go into effect on (insert date).
Advance Resignation Notice Program Draft v 3.docx
Advance Resignation Notice
Date: ______________________________________
To: ______________________________________ (Supervisor)
From: ______________________________________ (Employee)
Re: Voluntary Resignation/Retirement Notice
Voluntary Resignation or Retirement
I, ___________________________, voluntarily resign my position of
Print Name
_____________________________, with the City of Lakeville.
Job Title
My last day of work will be: ____________________________________ (termination date).
By signing this document I am agreeing to the terms and conditions of the City’s Advance
Resignation Notice Program. I understand that in order to be eligible for an Advance Notice
payment, I must give at least 90 days notice before my last day of work and that any payment will be
based upon the actual number of calendar days elapsed between the date of this notice and the last
day of work. I understand that I will remain actively working for the City with limited use of
vacation, sick leave, PTO or comp time during the fin al 90-180 day period. I also understand that in
signing this contract I am agreeing that there will no longer be a position available to me after the
agreed upon termination date.
I understand that I have ten (10) calendar days from the date I sign to re scind this resignation. A
rescission must be in writing, dated, signed, and delivered to the Human Resources Manager, City of
Lakeville, 20195 Holyoke Avenue, Lakeville, MN 55044 within the 10-calendar day period. After
the 10-day period my resignation is irrevocable, unless rescinded by the City.
____________________________________ ___________________
Employee Signature Date
Resignation Acceptance
____________________________________ ___________________
Department Director signature Date
____________________________________ ___________________
City Administrator signature Date
Notice Payment eligible for: 90 days 120 days 180 days