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HomeMy WebLinkAbout17-136CITY OF LAKEVILLE RESOLUTION NO. 17-136 RESOLUTION AMENDING THE RESIGNATION POLICY FOR ADVANCE RESIGNATION PROGRAM WHEREAS, the City of Lakeville will experience several retirements within the next 5 to 10 years; and WHEREAS, an amendment to the Resignation Policy will provide a financial incentive for eligible full-time employees to submit their resignations up to 6 months in advance; and WHEREAS, an Advance Resignation Program would improve the efficiency and stability of the City's workforce and help maintain high quality city services for our residents and local businesses. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the amendment to the Resignation policy to allow eligible employees to submit their resignations up to 6 months in advance. The Advance Resignation Notice Program is effective upon approval of the Resignation policy amendment. ADOPTED by the Lakeville City Council this 16th day of October 2017 Douglas .Anderson, Mayor Charlene Friedges, City RESIGNATION Policy 6.32 1) POLICY a) Any employee wishing to leave city employment in good standing must file with the employee's department director, at least fourteen (14) days before leaving, a written resignation stating the effective date of the resignation and the reason for leaving. Department directors must give at least thirty (30) days advance written notice to the City Administrator. Failure to comply with this particular procedure may be cause for denying such employee future employment by the city and denying termination leave benefits. b) Unauthorized absence from work for a period of three (3) working days may be considered by the department director as resignation, without benefits. c) An employee who has resigned from a position may be considered for reemployment but will have no inherent right to the employee's former position. 2) ADVANCE RESIGNATION NOTICE PROGRAM a) Purpose The City's Advance Resignation Notice Program is designed to improve the efficiency and stability of the City's workforce by encouraging employees to give the City advanced notice of their intent to resign. The purpose of this program is to begin the process of replacing an employee who is leaving the City as soon as possible after notice is received. This will reduce the time that the position remains unfilled. b) Eligibility This program is available to: ■ Department Directors who have been employed for a minimum of five years; and Active full-time employees, who have been employed in a full-time position for a minimum of ten years. The City reserves the right to not replace any employee who resigns, and/or to modify the position and duties prior to hiring a new employee. This decision will not affect a current employee's eligibility for an Advanced Notice payment. c) Notice & Use of Leave To be eligible for an Advanced Notice payment an employee must give at least 90 calendar days' notice to the employee's Department Director before his or her last day of work. The last day of work is defined for this program as the last day that an employee will be actively working for the City. The City reserves the right to approve or deny requests for use of accrued vacation, PTO, comp time, or sick leave for a planned medical procedure during the 90 to 180 -day period. It is the policy and intent that an employee requesting an Advanced Notice Incentive remains actively working for the City and limits the use of vacation, sick leave, PTO or comp time during the final 90 to 180 -day period. d) City Expectations To be eligible for the one-time payment noted below, the departing employee will be expected to train the replacement or new hire to the extent possible by transferring knowledge and preparing documentation of the position as necessary. e) Advance Resignation Notice The Advance Resignation Notice must be signed by the employee, the Department Director, and the City Administrator to be effective. For purposes of this policy, the term day(s) shall mean calendar day(s). f) Payment The City will provide the following one-time payment for advanced notice: Ninety (90) days: $ 500 One Hundred Twenty (120) days: $1,000 One Hundred Eighty (180) days: $1,500 Payment will be made on or after the employment termination date. Payment will not be made if the employee or the City rescinds the resignation. Payment is subject to taxation and required deductions. g) Rescission Period An employee has ten (10) calendar days from the date the employee signs the Advance Resignation Notice to rescind notice. After the City has accepted the resignation and after the duration of the Employee's 10 -day rescission period, the resignation becomes irrevocable and the Employee may no longer rescind it without the City's agreement to either permit rescission or defer the resignation. Refusing to accept the Advanced Notice payment will not void the Agreement. In the event the Employee breaches this Agreement by terminating employment with the City in advance of the agreed upon resignation date, the Employee forfeits all eligibility for any advance resignation incentive. h) Effective Date This program will go into effect on October 17, 2017.