The URL can be used to link to this page

Home My WebLink About09-25-17CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES September 25, 2017 1. Mayor Anderson called the meeting to order at 6:00 p.m. in the Lake Marion Conference Room. After a moment of silence, the Pledge of Allegiance to the flag was given. Members present: Mayor Anderson, Council Members Davis, LaBeau, Hellier, and Wheeler Members absent: None Staff present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City Administrator; Daryl Morey, Planning Director; Chris Petree, Public Works Director; Neil Normandin, Public Works & Facilities Coordinator; Tammy Schutta, Human Resources; John Hennen, Parks & Recreation Director; Joseph Masiarchin, Arts Center Manager; Jerilyn Erickson, Finance Director; Tamara Wallace, Deputy City Clerk 2. Citizen Comments There were no citizen comments regarding non -agenda items. 3. Airlake Airport Master Plan Update Neil Ralston from the Metropolitan Airports Commission (MAC) presented a summary of the draft Airlake Airport 2025 Long -Term Comprehensive Plan (LTCP). The objective of the new plan is to better accommodate business aircraft needs, maintain Runway Protection Zone (RPZ) land use compatibility, alleviate existing issues with airspace penetrations, and update the taxiway layout to current industry standards. Support of the proposed LTCP does not authorize construction, and is only the first of many steps to project implementation which include: an approved Airport Layout Plan (ALP), an environmental review process, securing funding, and finally engineering and design which can take approximately a year to complete. The Council reviewed the draft plan, and discussed the airport uptick in private aircrafts due to training, and clarified whether current tenants would be required to connect to the proposed water/ sewer services once installed. MAC representatives clarified connection to water/ sewer services would be optional to existing tenants, and they would work to keep WAC and SAC fees as affordable as possible. 4. Green Step Cities Staff is seeking Council approval to move forward in the participation of the Minnesota Pollution Control Agency's, GreenStep Cities program. The program was adopted in 2010 with the mission of helping cities become more sustainable through an outline of "best practices" that can City Council Work Session Minutes, September 25, 2017 Page 2 be implemented to meet various goals and objectives. There are five categories of focus: building and lighting, land use, transportation, environmental management, and economic and community development. Within these categories are 29 possible best practices that cities can choose to implement to earn one of the five recognition levels in the program. This program is voluntary; however, staff feels it would offer recognition for the environmental initiates the City has already implemented, propose a guideline for future initiatives, and give incentive to look for new environmental impacts. Suzanne Landberg, 16576 Flagstaff Avenue Wanted to know how citizens can find the City's current environmental sustainability efforts. Staff indicated that the list of best practices would be published online with the agenda report when the item is brought forward for formal approval. Michelle Volk, 16452 Kenosha Avenue Wanted clarification on the benefits of advertising environmental efforts already in place, which steps were required in the program vs. optional, and any impacts this would have on residents. Council discussed the program level qualifications and benefits, and was in support of slowly integrating the steps of the program to compliment the other environmental efforts already practiced throughout the City, while ensuring no financial impact to residents. 5. Transportation Update Mr. Petree provided the transportation update which included the following projects: County Road 50 project, timeline updates on the Holyoke Avenue streetscape improvements, the 2016 Street Reconstruction project, miscellaneous road projects throughout the City, and construction progress of Wells 21 and 22. 6. Advance Resignation Notice Incentive Ms. Schutta outlined the proposed Advanced Resignation Notice Incentive, a financial benefit encouraging employees to submit their resignations up to six months in advance, allowing staff time to hire and train for the position. The incentive would be extended to directors who have been employed five or more years, and active full-time employees who have been with the City at least 10 years; and would require the employee train and/ or prepare relevant documentation prior to their departure. Staff has proposed the following one-time pay -out: $500 for 90 days, $1,000 for 120 days, and $1,500 for 180 days. The Council asked whether this incentive has been used in other cities, and further discussed the minimum length of service to qualify; and was in support of moving forward with the Advanced Resignation Notice Incentive as quickly as possible considering upcoming retirements. City Council Work Session Minutes, September 25, 2017 7. LAAC Master Site Plan Page 3 Staff presented the Arts Center Master Site Plan which included various waterproofing projects completed in the interior, and impending exterior work to eliminate water infiltration to the foundation and downspouts of the Arts Center. Completion of the exterior work will require landscape removal, allowing the opportunity to install a new amenity - an outdoor Art Walk experience including sculptural art, new lighting, and benches. A proposed site plan created by HKGI has subsequently been reviewed and revised by members of both the Lakeville Arts Center Advisory Board and the Friends of the Lakeville Area Arts Center. The project is estimated to cost $55,596.88 to be fundraised entirely by the Lakeville Friends of the Arts. Kristina Murto, Chair of the Lakeville Arts Center Advisory Board Stated the board is actively looking at critical infrastructure needs that are facility -related. Bob Erickson, Friends of the Lakeville Area Arts Center Expressed the committee's dedication and involvement to various fundraising efforts for the infrastructure, amenity, and other construction needs of the Arts Center. Thanked the City Council for their review and consideration of the plan. The Council thanked the Arts Center Board and Friends of the Lakeville Area Arts Center for their diligent volunteerism contributions, and staff for their time and efforts into the facility. The Council was in support of the plan, and looked forward to bringing this amenity to the community in the future. Break was taken from 7:21 p.m. - 7:27 p. m. 8. Final CIP Review Ms. Erickson presented the final review of the Capital Improvement Program (CIP) which is comprised of the following sections: transportation, utility, parks & recreation, environmental resources, facilities, and equipment, and were initially discussed at the July and August work sessions. Since these work sessions, many changes have been made to the CIP document to include the removal of several projects and decrease of estimates. Staff has now included two new discussion items: a summary of the impact of the CIP on debt balances and the tax levy, as well as the revised 10 -year Park Dedication Fund projects and including a 3% park dedication fee increase each year. The Council discussed the CIP document to include questions about needed residential roadwork, park usage analysis, and potential partnerships for both a future sports dome as well as police shooting range. The Council talked extensively about the proposed expansion of the Central Maintenance Facility, the immediate need, current facility storage, and implications should the expansion not take place in 2018. City Council Work Session Minutes, September 25, 2017 Page 4 Ultimately the Council decided to move the Central Maintenance Facility expansion to 2020 and to identify shooting range funding as "other sources" rather than city bond proceeds; staff will work to gather more information about the facilities other comparable cities have within their communities to bring back to a future work session meeting. 9. Committee/ City Administrator Updates Mr. Miller gave an update on the recent zebra mussels found at Lake Marion; they appear to be isolated to one area which would allow treatment options. Also reminded of the upcoming Manufacturer's Appreciation Event to be held on Wednesday, October 5 with a panel discussion beginning at 3:30 p.m., followed by a reception at 4:30 p.m. Mayor Anderson attended the recent Mayor/ Manager meeting which included an introduction of the new Metropolitan Council Chair, Alene Tchourumoff who presented. Council Member Davis attended the Personnel Committee meeting, where tonight's Advance Resignation Notice Incentive was discussed. Council Member LaBeau attended the Liquor Committee meeting and reported increased liquor sales and growth. Council Member Wheeler reported business owner feedback he has received concerning the ability to pay the current liquor license fee in two installments making it more affordable. Mr. Kuennen provided a brief update on the Technology Work Group which has met to begin working on the following: Initiative/ recommendation title or description, goal of the initiative/ recommendation, benefit to the community, cost/ budget impact, and timelines to implement. 10. Adjourn The meeting adjourned at 8:42 p.m. bmitted, Tamara�W�lacekge*ty City Clerk Douglas P. An