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Home My WebLink AboutItem 06.b CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES October 16, 2017 Mayor Anderson called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall. After a moment of silence, the Pledge of Allegiance to the flag was given. Members Present: Mayor Anderson, Council Members Davis, Wheeler, Hellier and LaBeau Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Jeff Long, Police Chief; Chris Petree, Public Works Director; David Olson, Community & Economic Development Director; Jerilyn Erickson, Finance Director; John Hennen, Parks & Recreation Director; Daryl Morey, Planning Director; Charlene Friedges, City Clerk 3. Citizen Comments: None 4. Additional Agenda Information: Mr. Miller provided a revised resolution for Item 8. 5. Presentations/Introductions Ms. Erickson presented a Finance Department update. 6. Consent Agenda Mayor Anderson requested removal of item 6l from the consent agenda, stating he would abstain from voting on this item due to a conflict of interest. Motion was made by LaBeau, seconded by Hellier, to approve the following: a. Check register review b. Minutes of the October 2, 2017 City Council meeting c. Minutes of the September 25, 2017 Council work session d. Acceptance of improvements and final payment to Northwest Asphalt, Inc. for Improvement Project 16-01 e. Deferment of special assessments for senior citizens and residents with disabilities f. Resolution No. 17-148 assessing special charges (unpaid legal fees) g. Resolution No. 17-136 amending the resignation policy to include an Advance Resignation Notice Program h. Agreement with Hoisington Koegler Group, Inc. for Downtown Development Guide update City Council Meeting Minutes, October 16, 2017 Page 2 i. Agreement with DARTS for senior loop bus service j. Cedar and Dodd Retail Addition final plat extension k. Findings of fact, conditional use permit amendment and Stormwater Management Agreement with ISD 196 to allow the construction of an addition to Parkview Elementary School, 6795 Gerdine Path l. (Removed from consent agenda) m. Resolution No. 17-149 rejecting bids for the South Creek hydrodynamic separator project and authorizing re-advertisement for bids in 2018 n. Acceptance of public streets and utilities in Kenyon Retail o. Accept professional services proposal from Bolton & Menk for Kenyon Avenue roadway improvements Voice vote was taken on the motion. Ayes – unanimous Item 6l Motion was made by Hellier, seconded by LaBeau, to approve findings of fact, conditional use permit and Stormwater Management Agreement with Airlake Hospitality, LLC to allow building height in excess of 35 feet at Hampton Inn, located in the northwest corner of 210th Street and Keokuk Avenue Roll call was taken on the motion. Ayes – Davis, Wheeler, Hellier, LaBeau Anderson abstained. 7. Reyli, Inc. (Teresa’s Mexican Restaurant) Mayor Anderson opened the public hearing on the application of Reyli, Inc. for an on-sale and Sunday liquor license at Teresa’s Mexican Restaurant, 20202 Heritage Drive. The applicant, Julio Angel-Mata, stated he has worked for the owner of Teresa’s for several years and is now purchasing the Lakeville restaurant. There were no questions or comments from the audience. Motion was made by Davis, seconded by LaBeau, to close the public hearing. Voice vote was taken on the motion. Ayes – unanimous Motion was made by LaBeau, seconded by Wheeler, to grant an on-sale and Sunday liquor license to Reyli, Inc., doing business as Teresa’s Mexican Restaurant, 20202 Heritage Drive. Roll call was taken on the motion. Ayes – Anderson, Wheeler, Hellier, LaBeau, Davis City Council Meeting Minutes, October 16, 2017 Page 3 8. Public Hearing – City Code Violations Mayor Anderson opened the public hearing on the adoption of assessments for City Code violations. Planning Director Daryl Morey presented the assessment summary, which covers the contractual mowing of grass, removal of weeds and property maintenance. The assessment includes administrative fees and 18% interest. He stated two properties have been removed from the list, reducing the total assessment amount from $4,607.11 to $4,205.82. He recommended the City Council adopt the revised assessment. There were no questions or comments from the audience. Motion was made by Davis, seconded by Wheeler, to close the public hearing. Voice vote was taken on the motion. Ayes -- unanimous Motion was made by Wheeler, seconded by Davis, to approve Resolution No. 17-150 adopting assessment for 2017 city code violations. Roll call was taken on the motion. Ayes – Wheeler, Hellier, LaBeau, Davis, Anderson 9. Public Hearing – Capital Improvement Plan and Street Reconstruction Plan Mayor Anderson opened the public hearing to consider the 2018-2022 Capital Improvement Plan, Street Reconstruction Plan and intent to issue General Obligation Capital Improvement and Street Reconstruction Bonds. Ms. Erickson provided a brief overview of the Capital Improvement Plan, highlighting changes that were made following the September 25th Council work session. She explained that the resolution declaring official intent to reimburse certain expenditures from the proceeds of bonds allows the flexibility to issue debt, but it does not obligate the City to do so. The Council is also being asked to transfer $500,000 from anticipated surplus in the General Fund to the Equipment Fund for long term capital purchases. There were no questions or comments from the audience. Motion was made by Hellier, seconded by LaBeau, to close the public hearing. Voice vote was taken on the motion. Ayes -- unanimous Motion was made by Hellier, seconded by Davis, to approve the following: • Resolution No. 17-151 adopting the 2018-2022 Capital Improvement Plan and approving issuance of General Obligation Capital Improvement Bonds • Resolution No. 17-152 adopting the 2018-2022 Street Reconstruction Plan and approving issuance of General Obligation Street Reconstruction Bonds • Resolution No. 17-153 declaring the official intent of the City of Lakeville to reimburse certain expenditures from the proceeds of bonds to be issued by the City • Resolution No. 17-154 amending the 2017 General Fund Budget Roll call was taken on the motion. Ayes – Hellier, LaBeau, Davis, Anderson, Wheeler City Council Meeting Minutes, October 16, 2017 Page 4 10. Feasibility Report – Improvement Project 18-02 Public Works Director Chris Petree presented the proposed 2018 street reconstruction project. The total estimated project cost is $8.8 million. Approximately $3 million is proposed to be assessed to the benefiting properties. A public hearing for the project will be held on November 20, 2017. Motion was made by Davis, seconded by LaBeau, to approve Resolution No. 17-155 approving feasibility report and calling public hearing for the 2018 street reconstruction project, Improvement Project 18-02. Roll call was taken on the motion. Ayes – LaBeau, Davis, Anderson, Wheeler, Hellier 11. Feasibility Report – Improvement Project 18-03 Mr. Petree presented the proposed Kenrick Avenue improvement project. These improvements will include a complete pavement reclamation, and all concrete curb and gutter will be replaced. The total estimated project cost is $2.9 million, with approximately $578,000 proposed to be assessed to the benefiting properties. A public hearing for the project will be held on November 20, 2017. Construction will commence in June of 2018. Council Member Hellier asked if this project will impact access to the Park & Ride facility on Kenrick Avenue. Mr. Petree stated staff has been communicating with Metro Transit and anticipates only temporary delays during construction. Motion was made by Hellier, seconded by Davis, to approve Resolution No. 17-156 approving feasibility report and calling public hearing for the Kenrick Avenue Improvement Project 18-03. Roll call was taken on the motion. Ayes – Davis, Anderson, Wheeler, Hellier, LaBeau 12. Unfinished business: None 13. New business: None 14. Announcements: Next regular Council meeting, November 6, 2017 Council work session, October 23, 2017 Joint City Council/School District 194 work session, October 30, 2017 Motion was made and seconded to adjourn the meeting at 7:45 p.m. Respectfully submitted, ____________________________________ ________________________________ Charlene Friedges, City Clerk Douglas P. Anderson, Mayor