HomeMy WebLinkAboutItem 06.o
Date: November 6, 2017 Item No.
APPROVAL OF A PROPOSAL FROM INNOVATIVE OFFICE SOLUTIONS FOR
THE PURCHASE OF OFFICE FURNITURE
Proposed Action
Staff recommends adoption of the following motion: Move to approve a proposal from Innovative
Office Solutions for the purchase of office furniture.
Overview
The 2017 Building Fund included funding to replace the office furniture in Building Inspections
and Parks & Recreation offices. Furniture replacement is also planned for the administrative
offices at the Water Treatment Facility.
Changes to office layouts and staffing over the years have forced the melding of different colors,
styles, and sizes of works surfaces and panels that in many cases do not adequately support work
tasks or ergonomic requirements. The company that made much of the furniture is no longer in
business and the ability to find additional pieces or replacements is becoming very difficult.
Innovative Office Solutions is the Minnesota state contract vendor for office furniture from The
Hon Company. They have provided a proposal for $113,683.12 for the purchase and installation
workstations. Due to order lead times and delivery, this project will be incorporated into the 2018
budgets for the Building Fund and the Utility Fund.
Primary Issues to Consider
• Why is there a need for new office furniture? Much of the current furniture is no longer
supported by either the manufacturer or third-party vendors.
• How will the purchase be funded?
₋ Funding in the 2017 Building Fund budget for the Building Inspections and Parks &
Recreation office furniture replacement totaled $61,000.00. Proposed cost is $97,802.30.
Cost drivers are increases in staffing, the addition of cubicle panels to a majority of the
workstations, and price increases. Savings from the boiler replacement in 2017 will offset
the additional costs.
₋ The proposed 2018 Utility Funds budget will include the proposed cost of $15,880.82 to
replace the furniture at the Water Treatment Facility.
Supporting Information
• A copy of the proposal is attached.
Financial Impact: $113,683.12 Budgeted: Yes Source: Building and Utility Funds
Related Documents (CIP, ERP, etc.): 2017 Budget/2018 Proposed Budget
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Neil Normandin, Public Works and Facilities Coordinator