HomeMy WebLinkAboutItem 06.g
January 2, 2018 Item No.
RESOLUTION AUTHORIZING THE PURCHASE & DISPOSAL OF
VEHICLES AND EQUIPMENT IN ACCORDANCE WITH THE 2018
BUDGETS AND 2018 EQUIPMENT PLAN
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Resolution authorizing
the purchase and disposal of vehicles and equipment in accordance with the 2018 Budgets and
2018 Equipment Plan.
Overview
The City Council adopted the 2018-2022 Capital Improvement Plan (which included the 2018
Equipment Plan) on October 16, 2017 and the 2018 Budget on December 4, 2017. The Purchasing
Policy requires that the City Council authorize purchases that exceed $20,000 as well as the disposal
of all city assets. The vehicles and equipment scheduled to be purchase for 2018 which exceed the
$20,000 threshold which requires City Council authorization and have not been previously
authorized include:
Vehicles and mobile equipment:
5-Squads (Police-Patrol) 1-Pickup 3/4 ton (Parks)
2-Midsized car (Police-Investigations) 1-5910 Mower (Parks)
4-Staff vehicles (Fire) 1-Hebicide spreader (Parks)
1-Pickup 3/4 ton (Streets) 1-Refurbish water tanker (Parks)
1-Pickup 1/2 ton (Streets) 1-Pickup (Construction Services)
2-Dump trucks (Streets) 2-Pickups 1/2 Ton (Environmental Svcs)
UTV - (Parks) 3-Pickups 1/2 Ton (Utilities)
Other Equipment:
Council chambers cameras (Comm.) Wheel scales (Streets)
Trench box (Utilities) CarteGraph OMS (City wide)
Computer desktops (City wide) Lightbars/siren controllers (Police)
Servers (Information Systems) Rescue tools (Fire)
DC Broadband initiative (City wide)
The 2018 Budget includes approximately $2.5 million for the purchase of vehicles and equipment.
Purchases will be made from various vendors and cooperative purchase agreements with the State
of Minnesota, National Joint Powers Alliance, National Cooperative Purchasing Alliance, etc.
Purchasing contracts are used for these types of vehicles and equipment as a cost saving
mechanism. These contracts have complied with all bidding requirements which results in saving
considerable staff time.
The equipment being replaced per the 2018 Equipment Plan and the 2018 Budgets will be disposed
of in a manner required by State Statute or the City’s Purchasing Policy; most often traded-in on
the purchase of the new equipment or sold at auction. The budget is anticipating approximately
$225,000 in proceeds from the replacement of those assets.
Primary Issues to Consider
None
Supporting Information
Resolution
Financial Impact: $2,492,980 Budgeted: Y☒ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Jerilyn Erickson, Finance Director
Various
2018 CIP/Equipment Plan; 2018 Budget
CITY OF LAKEVILLE
RESOLUTION NO. ___
RESOLUTION AUTHORIZING THE PURCHASE AND DISPOSAL
OF VEHICLES AND EQUIPMENT IN ACCORDANCE WITH THE
2018 BUDGETS AND 2018 EQUIPMENT PLAN
WHEREAS, State Statute 471.345 sets forth the law regulating the sale or purchase of supplies,
materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of
real or personal property in Minnesota cities and the City of Lakeville; and
WHEREAS, The City Council adopted the Lakeville Purchasing Policy on June 6, 2016, to
assign purchasing responsibility and authority to the level consistent with good business practice and
sound financial management policy to the extent possible; and
WHEREAS, The City Council approved the 2018-2022 Capital Improvement Plan (which
included the 2018 Equipment Plan) on October 16, 2017 and the 2018 Budgets on December 4, 2017
which included approximately $2.5 million for the purchase of vehicles and equipment and
approximately $225,000 for the disposal of vehicles and equipment.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville
Minnesota as follows:
1. The recitals set forth above are incorporated herein.
2. Staff is authorized to purchase and dispose of vehicles and equipment consistent with the
2018 Budgets and 2018 Equipment Plan.
ADOPTED by the Lakeville City Council this 2nd day of January, 2018.
CITY OF LAKEVILLE
___________________________
Douglas P. Anderson, Mayor
ATTEST:
_____________________________
Charlene Friedges, City Clerk