Loading...
HomeMy WebLinkAboutItem 06.f Date: Item No. TEMPORARY ON-SALE LIQUOR LICENSE VFW POST 210 ST. PATRICK’S DAY EVENT Proposed Action Staff recommends adoption of the following motion: Move to approve a temporary on-sale liquor license to VFW Post 210 for an outdoor event in downtown Lakeville on March 17, 2018 from 4 p.m. to 10 p.m. Overview VFW Post 210 has requested a temporary on-sale liquor license for an outdoor event featuring live music, food and drinks in the parking lot between Lakeville Brewing Company and Angry Inch Brewing on Saturday, March 17th. Alcoholic beverages would be served from 4 until 9:45 p.m. Live entertainment will take place from 4 until 10 p.m. The parking lot, which is owned by Metro Equity Management, will be fenced. Only those who are 21 years of age or older will be permitted. No alcohol will be permitted to leave or enter the event area. The Police Department reviewed the request and has no objection to the temporary liquor license, provided VFW Post 210 abides by the event plan and the attached additional stipulations not covered in the event plan. Primary Issues to Consider Event organizers will have eight security personnel on site in addition to law enforcement as directed by the Police Department. Supporting Information • Stipulations • Event Plan, St. Patrick’s Day 2018 Financial Impact: $ Budgeted: Y☐ N☐ Source: Related Documents: (CIP, ERP, etc.): Envision Lakeville Community Values: A Sense of Community and Belonging Report Completed by: Charlene Friedges, City Clerk March 5, 2018 Stipulations  Notification, via letter, to surrounding neighbors expected to be impacted by the event advising them of the event and that the amplified music will be shut down at 10:00 p.m.  The Police Chief/Fire Chief or designee has the ability to direct the event manager to control the level of noise and/or terminate the event at any time. VFW Post 210 Event Plan, St. Patrick’s Day 2018 Page | 1 St. Patrick’s Day Celebration 2018 1 Event Summary Event Description Outdoor event featuring live music, food, and drinks on Saturday, March 17, 2018. Location The event will take place at the location described below: (PID 224445010020) (PID 224445010010) (PID 224445010030) Days, Dates and Times Saturday, March 17, 2018 from 4 PM until 10 PM • 4 PM to 10 PM – entertainment, food, and beverages for sale by the VFW • Alcoholic beverages for sale by the VFW from 4 PM until 9:45 PM • Live music from 4 PM until 10:00 PM Entertainment A lineup of entertainment will include musical performances by: • Doneagle – 4 to 7 PM • Grand Ole Triole – 7 to 10 PM Amplified music will start no earlier than 4:00 PM and will end by 10:00 PM. A 28’ by 16’ stage (provided by Festival Sound) will be set up with appropriate electrical service. Estimated Attendance We anticipate a crowd of between 800 and 1000 attendees. Parking and Traffic Existing parking in Downtown Lakeville will be used for people attending this event. Sanitation and Health Facilities Portable facilities (three standard and one ADA compliant) and a wash station will be rented and placed as indicated in the drawing. City Services and/ or Property Requested We are requesting (if deemed necessary and at the level directed by city officials) law enforcement presence during this event. Insurance Insurance will be provided as required. Certificates and detailed coverage information available upon request. VFW Post 210 Event Plan, St. Patrick’s Day 2018 Page | 2 Event Layout plan 1. Event area shown above 2. Red lines indicate approximate location of fencing – white oval indicates entrance/ exit location. The fencing can be opened on the South side next to the stage in the event additional emergency egress is required. 3. Blue rectangle is the approximate location of stage 4. Orange squares indicate food and drink vending approximate locations 5. Green squares indicate approximate location of portable restroom facilities VFW Post 210 Event Plan, St. Patrick’s Day 2018 Page | 3 2 Safety and Security Safety Prior to the event an inspection will be performed to check for safety hazards including tripping and electrical hazards. All identified hazards will be eliminated or mitigated. Entrances, Exits, and Access control All guests will be required to enter the event through the main on the north end of the event area. The main gate will serve as emergency egress and additional openings will be made in the temporary fencing as necessary for additional emergency egress. All guests will use their wrist band to allow re-entry to the event, however no alcohol will be permitted to leave or enter the event at any point. Security Personnel Eight (8) security personnel will be working throughout the event whose primary focus will be on safety and security of event attendees. • Two security/ staff personnel to monitor the event area • Two security/ staff personnel to monitor the designated entrance and check valid identification of all guests. • Two security/ staff personnel to monitor the rear fence line behind the stage. • Two security/ staff personnel to monitor the cash box at main gate and assist main gate security as required to manage flow of guests. Communication and Verification with City Officials Prior to the event start, the event coordinators will be present and will assist in addressing any safety or permit compliance issues. Age Verification This is a 21 and up event. Only those who are 21 years of age or older will be permitted in the event area without exception. A valid identification will be required and a wrist band will be provided to each individual whose age has been verified to be 21 or over and who has paid the door fee for entry. Even with a wristband, we will reserve the right to check identification of anyone who we suspect may not be of legal age in the event area.