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HomeMy WebLinkAboutItem 04A CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES March 22, 2018 Vice Chair Kaluza called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Vice Chair Pat Kaluza, Brooks Lillehei, Jason Kelvie, Karl Drotning, Paul Reuvers, Ex-officio Member Mike Lamm Members Absent: Chair Jason Swenson, Scott Einck Others Present: Daryl Morey, Planning Director; David Olson, Community and Economic Development Director; Frank Dempsey, Associate Planner; Alex Jordan, Senior Project Engineer; Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The February 1, 2018 Planning Commission meeting minutes were approved as presented. The February 15 and March 1, 2018 Planning Commission Work Session minutes were approved as presented. 4. Announcements Mr. Morey stated that the March 21, 2018 draft Parks, Recreation and Natural Resources Committee minutes were distributed at tonight’s meeting. Mr. Morey stated that the Planning Commission’s new alternate member, Paul Jarvis, was in the audience to observe tonight and encouraged the Planning Commission members to introduce themselves after the meeting. 5. Compeer Financial First Addition Vice Chair Kaluza opened the public hearing to consider the application of Carlson Commercial for a preliminary plat of two lots and two outlots to be known as Compeer Financial First Addition, located south of 210th Street (CSAH 70), west of Interstate 35 and north of Keswick Loop. Ted Carlson, Carlson Commercial, and Ed Farr, project architect, were in attendance at tonight’s meeting. Mr. Carlson presented a brief overview of the request. He stated that Compeer Financial is an agricultural lending company. The Lakeville location will be their regional headquarters, employing approximately 110 people and they hope to increase that to approximately 150 employees. Planning Commission Meeting Minutes, March 22, 2018 Page 2 Mr. Farr presented background information on Compeer Financial and then presented a PowerPoint that showed the location of the building, building materials, landscaping, proposed curb cuts and a pedestrian trail that will connect to 210th Street (CSAH 70). Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that Compeer Financial has local offices in Apple Valley and in Northfield that will be consolidated into the Lakeville office location. The subject property is an unplatted, metes and bounds described property that is zoned C-3, General Commercial District, which allows financial institutions and office buildings as permitted uses. Mr. Dempsey stated the preliminary plat meets the lot width and area requirements of the C-3 District. The plat abuts 210th Street (CSAH 70) and Keswick Loop, with no additional right-of-way being required for either 210th Street or Keswick Loop. The building and parking lot comply with the setback requirements of the Zoning Ordinance. The preliminary plat includes two outlots. Outlot A includes wetland and wetland buffer area that will be deeded to the City as required for wetland protection and stormwater management purposes. Outlot B will be retained by the developer for a future commercial lot. For Lot 1, Block 1, park dedication requirements will be satisfied as a cash fee in lieu of land as required by the Subdivision Ordinance. Outlot B will pay the park dedication fee at the time of final plat. Mr. Dempsey indicated that the proposed building materials and building height meet Zoning Ordinance requirements. He stated that the landscape plan consists of a mixture of evergreen and deciduous trees throughout the site with a row of shrubs around the parking lot and building perimeters. Mr. Dempsey reviewed the proposed signage and lighting plan, which are described in detail in the March 16, 2018 planning report. Mr. Dempsey stated that Stipulation #4 should be amended to read: 4. The property owner shall be responsible for maintenance of all landscaping, including within the boulevard. A cash or letter of credit financial security of $30,000 $71,000 shall be submitted to guarantee installation of the landscaping per the approved landscape plan. Mr. Dempsey stated that staff recommends approval of the Compeer Financial First Addition preliminary plat, subject to the seven stipulations listed in the March 16, 2018 planning report, as amended. Vice Chair Kaluza opened the hearing to the public for comment. Terry DeRoche, representing the Hack family, had the following comments: • Congratulated the development team. The Hack family supports the project. Planning Commission Meeting Minutes, March 22, 2018 Page 3 • Expressed concerns with the proposed extension of sanitary sewer and water lines to serve the proposed development. They had similar concerns with the Candlewood Suites project. Recommended that a 12-inch sanitary sewer line be used rather than the proposed 8-inch line. The Hack family would like to be part of the discussions and resolution of the sanitary sewer and water extension issue. • Questioned whether there will be too many accesses on the frontage road (Keswick Loop) after Outlot B develops. Commissioner Kelvie asked Mr. DeRoche what he would suggest regarding the driveway accesses. Mr. DeRoche did not have any specifics but said that is why the Hack family would like to be included in the discussions when the time comes. Commissioner Kelvie also asked Mr. DeRoche about the sanitary sewer and water lines. Mr. DeRoche stated that City Ordinance requires a 12-inch sewer line and felt that the planning application process was the right time to confirm what size pipes should be used. Motion was made by Kelvie, seconded by Lillehei to close the public hearing at 6:20 p.m. Voice vote was taken on the motion. Ayes – unanimous Vice Chair Kaluza asked for comments from the Planning Commission. Discussion points included: • Senior Project Engineer Alex Jordan responded to the sanitary sewer and water issue. Mr. Jordan indicated that the proposed sanitary sewer and water lines are adequately sized and located to serve the Compeer Financial office building on Lot 1 and the future development of Outlot B. Mr. Jordan also stated that sanitary sewer and water will be extended to the west boundary of the Compeer Financial First Addition plat, adjacent to property owned by the Hack family. Finally, Mr. Jordan stated that the proposed driveway access for Lot 1 meets the City’s access spacing requirements for Keswick Loop, a major collector roadway. Driveway access for the future development of Outlot B and the Hack family parcel should also meet access spacing requirements; however, if there is an opportunity for Outlot B and the Hack family parcel to share a driveway access at the time of development, staff would support that. • Impressed with the proposed internal site trail connection to 210th Street. • Asked if the site can accommodate the possibility of 150 employees at this location, given that 144 parking spaces are proposed. Mr. Carlson responded that Compeer Financial will make sure they continue to meet the City’s parking requirements with any future office expansions. • Glad to see this business come to Lakeville. Planning Commission Meeting Minutes, March 22, 2018 Page 4 Motion was made by Reuvers, seconded by Lillehei to recommend to City Council approval of the Compeer Financial First Addition preliminary plat subject to the following seven stipulations, as amended: 1. The site shall be developed in accordance with the approved preliminary and final plat plans and in compliance with Zoning Ordinance requirements. 2. The site shall be developed in accordance with the recommendations listed in the March 14, 2018 engineering report. 3. Outlot A, Compeer Financial First Addition shall be conveyed to the City. 4. The property owner shall be responsible for maintenance of all landscaping, including within the boulevard. A cash or letter of credit financial security of $71,000 shall be submitted to guarantee installation of the landscaping per the approved landscape plan. 5. Site lighting shall be installed in accordance with the approved lighting plan and shall meet the requirements of the Zoning Ordinance. 6. All signage on the property must meet the requirements of Section 11-23 of the Zoning Ordinance. A sign permit is required prior to the installation of any signs. 7. Snow storage shall not occur within required parking spaces and vehicle driving lanes. Ayes: Kelvie, Lillehei, Kaluza, Reuvers, Drotning Nays: 0 There being no further business, the meeting was adjourned at 6:28 p.m. The Planning Commission immediately went into their scheduled work session. Respectfully submitted, Penny Brevig, Recording Secretary