HomeMy WebLinkAboutItem 06.l Date: May 7, 2018 Item No.
APPROVE CONTRACT AMENDMENT WITH SRF FOR PROFESSIONAL SERVICES
FOR 202ND STREET IMPROVEMENTS (HOLYOKE AVENUE TO CEDAR AVENUE)
Proposed Action
Staff recommends adoption of the following motion: Move to approve contract amendment for
professional services with SRF Consulting Group for 202nd Street Improvements (Holyoke Avenue
to Cedar Avenue), City Project 15-12.
Overview
The City Council approved the original Contract at its August 7, 2017 meeting. The Amended
Contract reflects changes to the Project scope that were not identified in the initial proposal.
Specific changes include additional engineering services associated with: FEMA mapping revisions,
Aronson Park water re-use project design, and storm water management system design changes
relating to both the roundabout at the 202nd Street/Holyoke Avenue intersection and the future
roadway improvements.
Primary Issues to Consider
• The City and Dakota County are partnering to construct the 202nd Street Improvement
project. The City is the lead agency for storm water management system design and
construction administration; therefore, the total project cost (both City and County share)
is reflected in this memo. The City’s estimated net cost is $45,000. Funding will be provided
by the County in accordance with County polices included in the current adopted Dakota
County Transportation Plan. A Joint Powers Agreement, establishing City and County
project responsibilities and cost participation, will be brought forward for Council
consideration at a future meeting. Potential City funding sources include the Escrow Fund,
Municipal State Aid Fund, Trunk Storm Sewer Fund, Park Dedication and Trunk Water
Fund.
Supporting Information
• SRF Consulting Group Contract Amendment dated May 3, 2018
Financial Impact: $99,966 Budgeted: Y☒ N☐ Source: Multiple Sources
Related Documents: 2018-2022 Transportation Capital Improvement Plan
Envision Lakeville Community Values: Design that Connects the Community
Notes: Additional funding provided by Dakota County
Report Completed by: Zach Johnson, City Engineer
CLIENT:City of Lakeville CONSULTANT: SRF CONSULTING GROUP, INC.
SUB-CONSULTANT: MAINLINE CONSULTING
PROJECT:CSAH 50 - Holyoke Ave. to Cedar Ave. - Preliminary and Final Drainage Design
Project Memorandum and Section 4(f) De Minimis Determination
Aronson Park Design ***** E S T I M A T E D P E R S O N - H O U R S *****
ESTIMATED
SRF STAFF CLASSIFICATION:PRINCIPAL SR. ASSOCIATE ASSOC.PROF.TECHNICAL CLERICAL TOTALS FEE
TASK NO. WORK TASK DESCRIPTION
Italics indicates text from original scope.
Standard text indicates modifications to original scope or additional items.
1.0 Project Management
1.1 Internal project management, work-planning, QA/QC, and progress meetings.
1.11 Additional internal management, work-planning, etc. due to extended scope.2 2 8 0 0 0 12
1.3 Attend PMT meetings. Assumes one staff attending six meetings.
1.31 Additional PMT meetings and staff at meetings (8 meetings with 1 staff, 2 meetings with 2 staff). Add 1 staff at 6
meetings.0 0 30 0 0 0
30
SUBTOTAL - TASK 1.0 2 2 38 0 0 0 42 $5,726.94
2.0 Preliminary Drainage Design
2.3 Determine pond or other BMP strategies as mitigation to meet watershed district, city, and/or county water
quality and quantity requirements and to reduce downstream impacts. Review geotechnical data to verify soil
types and groundwater elevations. Identify potential pond/BMP locations and sizes. Determine preliminary
grading/construction limits of the proposed BMPs. (Up to 2 ponds)
2.31 Perform task 2.3 for 4 additional pond locations, including preliminary HydroCAD modeling. Ponds include
Station One Pond, Quigley-Sime Pond (removed from plan), Village Creek Pond Expansion, storage within park
reconstruction area, Cedar Wet Pond (2 locations)
0 4 40 80 0 0 124
2.32 Perform task 2.3 for water reuse pond location (Berres Ridge), including water quality considerations, verifying
rate control, irrigation coordination, preliminary HydroCAD modeling, etc. Water balance (if needed) to be
performed by others. Water quality modeling is assumed to not be necessary.
0 1 10 20 0 0 31
2.4 Determine preliminary trunkline pipe sizes and elevations from roadway lowpoints and offsite connection points.
2.41 Work with County to adjust roadway profile east of Hamburg to allow trunk lines to cross culvert replacements to
facilitate routing of roadway runoff to proposed pond location at preferred location.
0 0 2 8 0 0 10
SUBTOTAL - TASK 2.0 0 5 52 108 0 0 165 $17,116.80
ATTACHMENT A
AMENDMENT 1
SRF CONSULTING GROUP, INC
H:\Projects\10000\10443\_ProjectManagement\Scope\CSAH 50 (Holyoke_to_Cedar)_Amendment1rev2.xlsx
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CLIENT:City of Lakeville CONSULTANT: SRF CONSULTING GROUP, INC.
SUB-CONSULTANT: MAINLINE CONSULTING
PROJECT:CSAH 50 - Holyoke Ave. to Cedar Ave. - Preliminary and Final Drainage Design
Project Memorandum and Section 4(f) De Minimis Determination
Aronson Park Design ***** E S T I M A T E D P E R S O N - H O U R S *****
ESTIMATED
SRF STAFF CLASSIFICATION:PRINCIPAL SR. ASSOCIATE ASSOC.PROF.TECHNICAL CLERICAL TOTALS FEE
ATTACHMENT A
AMENDMENT 1
3.0 Final Drainage Design
3.1 Perform catch basin spacing and storm sewer sizing to meet state aid criteria.
3.11 Perform additional CB spacing and storm sewer design
Extended project limits 0 2 10 20 0 0 32
- Added roundabout at Holyoke (including legs on Holyoke and CSAH 50 west of Holyoke)
Design for current 2-lane design with accommodation for future 4-lane design 0 2 12 30 0 0 44
- Evaluate spread for both 2 lane and 4 lane – satisfy requirements for 2 lane design efficiently while minimizing
required modifications for future 4 lane
- Trunk line location outside of curb lane adds additional structures and pipe runs and complicates routing.
Adjust trunk line location due to lack of easement at McNamara property (shift CB and MH locations, redesign
trunk and lateral profiles, update profiles sheets, etc.)
0 0 2 8 0 0 10
3.3 Complete storm water BMP design including grading and HydroCAD modeling. (Up to 2 ponds)
3.31 Perform task 3.3 for 2 additional pond locations (Ponds include Station One Pond, Quigley-Sime Pond
(removed from plan), Village Creek Pond Expansion, Cedar Wet Pond). Coordinate pond grading to
accommodate future 4-lane configuration and current 2-lane configuration.
0 2 20 30 0 0 52
3.32 Perform task 3.3 for water reuse pond location (Berres Ridge).0 1 10 15 0 0 26
3.5 Perform all work necessary to assemble final drainage plans, tabulations, and profiles including the following:
3.51 Perform task 3.5 for additional project area and 4-lane accommodations as indicated in task 3.11.0 2 10 30 20 0 62
Includes additional structures and pipe runs in plans, profiles and tabulations, additional structure design,
special detailing for structures requiring future modification, etc.
3.52 Perform task 3.5 for water reuse system items (pond grading, outlet details, wet well, crossing of CSAH 50) and
coordinate with irrigation plans prepared by others (see below).
0 2 6 12 4 0 24
Assumes irrigation system (layout, piping, pump, controls, etc.) design and plan preparation to be performed by
others.
3.6 Prepare all drainage-related data for contract special provisions as required.
3.61 Perform task 3.6 for water reuse system (Berres Ridge).0 0 4 0 0 0 4
3.8 Prepare computation submittal packages for State Aid Review.
3.81 Perform task 3.8 for additional project area and 4-lane accommodations as indicated in task 3.11. Coordination
and communication of current design and future intent with State Aid representative.
0 0 2 4 0 0 6
SUBTOTAL - TASK 3.0 0 11 76 149 24 0 260 $27,387.45
4.0 Permits
4.1 NPDES documentation & SWPPP
Prepare SWPPP and NPDES permit application. Assume SWPPP will be included in plan sheet format.
NPDES application will be completed online and shared with the successful contractor for submittal and
payment.
4.11 Prepare documentation and coordinate with MPCA for review of NPDES permit (required when disturbed area is
greater than 50 acres and drains to an impaired water). Project area increased due to addition of roundabout
(and legs) and additional park impacts for ponding. Number of ponds and treatment mechanisms increased and
will be documented for MPCA review (4 pond locations, wet ponds, infiltration and water reuse).
0 2 8 0 2 1 13
SUBTOTAL - TASK 4.0 0 2 8 0 2 1 13 $1,642.16
6.0 As-builts
6.1 Incorporate as-built information into plans in CADD format.
6.11 Perform task 6.1 for additional project area and 4-lane accommodations as indicated in task 3.11.0 0 1 2 5 0 8
6.2 Field survey. Collect XYZ for drainage structures including: top of castings, depths to inverts, outlet control
structures, and apron ends.
6.21 Perform task 6.2 for additional project area and 4-lane accommodations as indicated in task 3.11.0 0 0 0 8 0 8
SUBTOTAL - TASK 6.0 0 0 1 2 13 0 16 $1,719.42
SRF CONSULTING GROUP, INC
H:\Projects\10000\10443\_ProjectManagement\Scope\CSAH 50 (Holyoke_to_Cedar)_Amendment1rev2.xlsx
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CLIENT:City of Lakeville CONSULTANT: SRF CONSULTING GROUP, INC.
SUB-CONSULTANT: MAINLINE CONSULTING
PROJECT:CSAH 50 - Holyoke Ave. to Cedar Ave. - Preliminary and Final Drainage Design
Project Memorandum and Section 4(f) De Minimis Determination
Aronson Park Design ***** E S T I M A T E D P E R S O N - H O U R S *****
ESTIMATED
SRF STAFF CLASSIFICATION:PRINCIPAL SR. ASSOCIATE ASSOC.PROF.TECHNICAL CLERICAL TOTALS FEE
ATTACHMENT A
AMENDMENT 1
8.0 Section 4(f) Involvement
Assumptions:
-Original scope of work assumed three properties (Quigley Sime Park, Aronson Park, Veterans Memorial).
Veterans Memorial was determined to be part of Aronson Park. Drainage design added impacts to Village Creek
Park (pond expansion, temporary flood storage) as part of Section 4(f) de minimis process. De Minimis
preliminary determination report was prepared to include Quigley Sime Park, Aronson Park, and Village Creek
Park. Drainage design changed at Quigley Sime Park to move pond to north side of CSAH 50. De minimis
preliminary determination report text and figures were then revised to reflect change in impacts to Quigley Sime
Park.
8.1 De Minimis Preliminary Determination Report 0 0 0 16 0 0 16
-Additional park property for pond expansion and removal of parking at Village Creek Park. Drainage design
revisions at Quigley Sime Park. Coordinate with MnDOT State Aid to confirm Section 4(f) de minimis
applicability with impacts at Village Creek Park. Update de minimis preliminary determination report to include
Village Creek Park. Revise de minimis preliminary determination report to reflect drainage design changes
(move pond from Quigley Sime Park to north side of CSAH 50).
SUBTOTAL - TASK 8.0 0 0 0 16 0 0 16 $1,399.20
10.0 CLOMR
Assumptions:
-This CLOMR will be the second portion of a 2-phase CLOMR and will be a separate CLOMR submittal from
what was submitted by WSB. The first phase was submitted by WSB (under a separate contract) and extended
to section S. This CLOMR will extend from section T (south of CSAH 50) to the upstream limit of the detailed
study (upstream side of Hamburg Ave).
-First phase of CLOMR (WSB) will be referenced for creation of XP-SWMM corrected effective model. Additional
documentation for corrected effective model development will be required only for modifications to the model
submitted with the first phase of the CLOMR.
-First phase of CLOMR (WSB) will not be reviewed or require any updates for use as a boundary condition for
the phase 2 CLOMR work. Assumes phase 2 CLOMR will match or slightly decrease the flood elevations in the
phase 1 area which will be updated after all the projects are constructed and a LOMR is completed.
-Public notices to be assembled and distributed by the City.
-Endangered Species Act (ESA) determination to be provided by the City.
-The channel is referred to as the East Branch South Creek, however, the channel is not a Public Water and will
not require a Public Waters Work Permit.
-Fill in the floodplain due to roadway widening is minor and compensatory storage will not be required. Fill from
the widened roadway will be accounted for in the updated modeling for the CLOMR.
-Branch off of channel which crosses CSAH 50 between East Branch South Creek and Cedar Ave is not mapped
as floodplain and will not be added to the regulated floodplain with the CLOMR.
-Estimated permit fee included. Final and actual fees may differ and will be determined via coordination with
FEMA
-Phase-2 CLOMR submittal will follow 90% CSAH 50 roadway plans; CLOMR schedule will be otherwise
independent of CSAH 50 roadway project schedule.
-No site visits or survey required. Model updates will be based on CSAH 50 roadway plans, Statewide LIDAR
data, survey provided by Dakota County and/or the city and plans and modeling data received from the city for
the upstream offsite development area (Berres Ridge 3rd Addition).
-No CLOMR specific project meetings will be required.
-Meetings are via conference calls as needed.
-No CLOMR survey included. Any additional survey needs will be provided by the County or postponed until the
LOMR.
-As-built survey not required for CLOMR. LOMR may be added with a future amendment or separate contract,
but is not a part of this amendment.
Client Deliverables:
-Associated development plans that impact the CLOMR
-Public notice
-Endangered species determination
-Permit package review and signatures
-Additional permit submittal Fee if required by FEMA
SRF CONSULTING GROUP, INC
H:\Projects\10000\10443\_ProjectManagement\Scope\CSAH 50 (Holyoke_to_Cedar)_Amendment1rev2.xlsx
4/30/2018
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CLIENT:City of Lakeville CONSULTANT: SRF CONSULTING GROUP, INC.
SUB-CONSULTANT: MAINLINE CONSULTING
PROJECT:CSAH 50 - Holyoke Ave. to Cedar Ave. - Preliminary and Final Drainage Design
Project Memorandum and Section 4(f) De Minimis Determination
Aronson Park Design ***** E S T I M A T E D P E R S O N - H O U R S *****
ESTIMATED
SRF STAFF CLASSIFICATION:PRINCIPAL SR. ASSOCIATE ASSOC.PROF.TECHNICAL CLERICAL TOTALS FEE
ATTACHMENT A
AMENDMENT 1
CLOMR (Continued)
10.1 Project management and conference calls, and QA/QC 1 1 1 1 0 0 4
10.2 Review of previous work (developments upstream and downstream) and preliminary coordination with DNR (in
person meeting, conference calls, emails).
2 2 16 8 0 0 28
10.3 Review received XP-SWMM model within the phase 2 CLOMR area for use as the corrected effective model.
Make minor corrections to x-sections as needed based on survey data. Incorporate existing pond on channel
between section V and W.
2 4 4 16 0 0 26
10.4 Create proposed conditions XP-SWMM model. Incorporate upstream development plans and roadway project
work (proposed land use changes, ponding areas and culvert construction). Convert SCS hydrology to Runoff
method for consistency with previous XP-SWMM model.
2 8 8 24 0 0 42
10.5 Coordinate with DNR and LGU (Lakeville) regarding permitting and obtain written concurrence from the both that
they have reviewed and concur with modeling results. Assume telephone conference call will be adequate to
complete these discussions.
1 2 6 12 4 1 26
10.6 Perform floodway analysis. 2 4 4 16 0 0 26
10.7 Create electronic (CADD) version of the effective FIRM.0 0 2 8 12 0 22
10.8 Create Proposed Conditions map and contour files. Mapping will contain the 1% and 0.2% Floodplains, and the
Floodway Boundaries. Map must be stamped and signed by Consultant’s licensed surveyor.
1 2 8 16 12 0 39
10.9 Develop a Technical Memorandum documenting the model inputs, results, and correspondence regarding
permitting for the City records. A map of the refined modeling impacts will also be included.
1 2 6 12 6 3 30
10.10 Support City with Public notice, assemble recipient list, distribution 1 2 2 4 0 2 11
10.11 Coordinate with FEMA review staff. Prepare CLOMR documentation per MT-2 for submittal to FEMA. Includes
completed submittal forms.
2 2 8 16 12 4 44
10.12 Make edits to documents as required by the permitting agencies(s).0 0 4 4 8 0 16
10.13 Assist Client in following the CLOMR through review and implementation process.2 2 8 4 0 0 16
SRF Deliverables:
-Final XP-SWMM models
-Proposed conditions floodplain map
-Technical memorandum
-CLOMR submittal
SUBTOTAL - TASK 10.0 17 31 77 141 54 10 330 $36,724.16
TOTAL (REQUIRED TASKS)19 51 252 416 93 11 842 $91,716.13
AVERAGE HOURLY BILLING RATES $180.93 $146.04 $133.50 $87.45 $108.54 $65.00
ESTIMATED LABOR AND OVERHEAD $3,438 $7,448 $33,642 $36,379 $10,094 $715 $91,716
ESTIMATED DIRECT NON-SALARY EXPENSES: $8,250
TOTAL ESTIMATED FEE (REQUIRED TASKS)$99,966
ESTIMATE OF DIRECT NON-SALARY EXPENSES (REQUIRED TASKS):
MILEAGE:Miles @ $0.535 $0
COMMUNICATION: Mailing/Postage/Deliveries $0
DNR NHIS INVENTORY REVIEW $0
PERMITS/APPLICATION FEES: $8,250
FEMA CLOMR FEE - $8250 PER WATERWAY (1 TOTAL)
SUB CONSULTANTS:
$0
ESTIMATED DIRECT NON-SALARY EXPENSES:$8,250
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SRF CONSULTING GROUP, INC
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