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Date: June 4, 2018 Item No.
REJECTION OF BIDS FOR THE LAKEVILLE AREA ARTS CENTER MASONRY
REHABILITATION
Proposed Action
Staff recommends adoption of the following motion: Move to reject bids for the Lakeville Area
Arts Center masonry rehabilitation.
Overview
Based on an evaluation of the arts center in 2017, the City included funds for the rehabilitation of
the exterior masonry in the 2018 budget. Work to be completed included repair, rehabilitation,
and repointing of the masonry around the exterior of the main arts center building and four
additive alternates for additional work to the arts center, the attached and detached garages, and
the monument sign.
Five contractors attended the pre-bid meeting on April 10 which included a physical
examination of the facility exterior and bids were opened on April 19. Only one contractor
responded to the request for bids and the base bid, while in compliance with the specifications,
exceeded the budgeted amount by slightly more than $104,000.00. The approved budget for this
project was $102,000.00.
There are masonry repairs that need to be made to the facility and staff is exploring alternatives
to complete the most needed repairs within the funding available for the project.
Primary Issues to Consider
• Why did only one contractor respond? In checking with the contractors, the primary reason
was the short time frame for the masonry work. Because of the arts center schedule and the
upcoming landscaping project, the time frame for the masonry rehabilitation was limited to
the month of June.
Supporting Information
• A copy of the bid tabulation is attached.
Financial Impact: $0 Budgeted: Yes Source: 2018 Building Fund
Related Documents (CIP, ERP, etc.): 2018 Approved Budget
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Neil Normandin, Public Works and Facilities Coordinator
LAKEVILLE AREA ARTS CENTER MASONRY REHABILITATION
BID TABULATION
11:00 a.m., April 19, 2018
Contractor Met-Con
Construction
Green
Construction
Building
Restoration
Corporation
Western
Group
All Metro
Concrete
No Bid No Bid No Bid No Bid
Bid Bond Yes
Addenda Yes
Base Bid 206,632.00$
Additive Alternate 1 11,455.00$
Additive Alternate 2 18,250.00$
Additive Alternate 3 12,250.00$
Additive Alternate 4 2,800.00$