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HomeMy WebLinkAboutItem 06.f Date: July 2, 2018 Item No. RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR HAMBURG AVENUE IMPROVEMENTS AND PROPOSAL FROM BOLTON & MENK FOR PROFESSIONAL SERVICES Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution ordering preparation of an engineering feasibility report for Hamburg Avenue Improvements, City Project 19-05, and accept proposal for professional services from Bolton & Menk, Inc. Overview The adopted 2018-2022 Transportation Capital Improvement Plan programs the rehabilitation of Hamburg Avenue from Lakeville Boulevard to County State Aid Highway (CSAH) 50 (202nd Street) in 2019. Proposed improvements include roadway reconstruction and widening, concrete curb and gutter, sidewalk/trail and utility construction (watermain and stormwater management). The estimated project cost is $1,675,361. Proposed financing for the Hamburg Avenue Improvements would be through bonds issued under Minnesota Statutes, Chapter 429 for local improvements. A portion of the total project cost would be assessed to benefitting property owners abutting Hamburg Avenue within the proposed construction limits. An engineering feasibility report is required under Minnesota Statutes, Chapter 429 prior to adopting a resolution ordering the improvement. Bolton & Menk’s proposal identifies the scope of services and estimated cost to prepare the feasibility report. Primary Issues to Consider • Approximately 35 people attended an informational neighborhood meeting for the proposed project on Thursday, June 21, 2018. Supporting Information • June 21, 2018 Neighborhood Meeting presentation and Project Location Map. • Bolton & Menk, Inc. proposal dated April 26, 2018. Financial Impact: $39,400 Budgeted: Y☒ N☐ Source: Multiple Sources Related Documents: 2018 – 2022 Transportation Capital Improvement Plan Envision Lakeville Community Values: Design that Connects the Community Report Completed by: Zach Johnson, City Engineer CITY OF LAKEVILLE RESOLUTION NO. 18-__ RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR HAMBURG AVENUE IMPROVEMENTS LAKEVILLE BOULEVARD TO COUNTY STATE AID HIGHWAY (CSAH) 50 (202ND STREET) WHEREAS, Hamburg Avenue located between Lakeville Boulevard and County State Aid Highway (CSAH) 50 (202nd Street) is programmed to be rehabilitated in the City’s adopted 2018-2022 Capital Improvement Plan; and WHEREAS, the City of Lakeville wishes to finance a portion of the project through special assessments; and WHEREAS, an engineering feasibility report is required under Minnesota Statutes, Chapter 429 for this proposed local improvement. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville, that the City Engineer is hereby authorized to prepare an engineering feasibility report for Hamburg Avenue Improvements, City Project 19-05, advising the City Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should be best made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for the affected parcel(s). ADOPTED by the Lakeville City Council this 2nd day of July 2018. ______________________________ Douglas P. Anderson, Mayor _________________________________ Charlene Friedges, City Clerk N:\Proposals\Lakeville\2019 Hamburg Avenue Improvements - Feasibility\Proposal Letter.docx April 26, 2018 Mr. Alex Jordan, PE Assistant City Engineer City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Re: Proposal for Professional Engineering Services Hamburg Avenue Improvements – Feasibility Report Dear Mr. Jordan: Thank you for the opportunity to submit this proposal to complete a feasibility report for the reconstruction of Hamburg Avenue from Lakeville Boulevard to County Road 50. This project will urbanize and expand the existing roadway in order to function as a minor collector road in accordance with the City’s comprehensive plan. The improvements will also provide utility access to existing homes and provide treatment for stormwater surface water runoff. Based on our discussions with City staff, we have assembled the work plan below that will help develop the project scope, pavement design, typical roadway section, utility improvements, and stormwater improvements. Our work plan also includes the development of a Feasibility Report that includes the Opinion of Probable Cost, draft Assessment Rate, and draft Assessment Role. We will also support the City’s efforts in property owner communication and engagement through the feasibility phase of the project. Corridor Analysis $4,500 This task includes the review of existing design information and a recommendation on the proposed street improvements. City staff has already coordinated a topographic survey and geotechnical report. Additionally, the City is working with Dakota County on the final design of County Road 50 on the north extents of the Hamburg Avenue project area. Work subtasks include: Review City-provided topographic survey Review City-provided geotechnical report Develop recommended pavement Section / construction method Develop recommended typical section Stormwater Analysis $8,900 The reconstruction of Hamburg Avenue will upgrade the roadway from local rural to urban collector. The increase in impervious area and addition of curb and gutter will necessitate the installation and extension of storm sewer. The City has already installed segments of storm sewer along Hamburg in preparation for the future buildout of the road. We will review the existing storm sewer network and provide recommendations on storm sewer extensions that meet State-Aid requirements. To handle stormwater runoff from the reconstructed roadway, a stormwater retention and treatment feature is proposed near the intersection of Lakeville Boulevard and Hamburg Avenue. Bolton & Menk will aid Name: Alex Jordan, P.E. Date: April 11, 2018 Page: 2 N:\Proposals\Lakeville\2019 Hamburg Avenue Improvements - Feasibility\Proposal Letter.docx the City in identifying a preferred treatment method, sizing the proposed feature, and developing a high level cost estimate. Work under this task will bring the project’s stormwater components to a 30% design level and will include the following subtasks:  Review existing storm sewer network  Download digital data  Delineate “Existing Conditions” watersheds  Develop “Existing Conditions” hydraulic model  Review existing catch basin spreads  Modify drainage areas for “Proposed Conditions”  Develop “Proposed Conditions” hydraulic model  Develop proposed storm sewer layout  Develop regional stormwater feature layout and preliminary cost estimate (2 options) 2D Layout and Construction Cost Estimate $10,400 A 2D layout drawn in AutoCAD Civil 3D 2016 will be created in order to show the proposed utility, street, and stormwater improvements. We also intend to identify areas that may require easement acquisition. Final determination of potential easement limits would occur during final design. After a final layout has been approved by City staff, an Opinion of Probable Cost will be developed for use in the feasibility report. Subtasks include:  Develop preliminary base drawing showing curbs, pavement, water and sanitary sewer improvements, stormwater improvements, and approximate construction limits  Submit base drawing to City for review and comment  Finalize 2D layout  Develop Opinion of Probable Construction Cost Feasibility Report $12,800 A Feasibility Report is required by Minnesota Statutes Chapter 429 when special assessments are utilized by the City as a funding mechanism. As such, we will prepare a Feasibility Report outlining the proposed improvements, properties to be specially assessed, and proposed assessment rate in accordance with the City of Lakeville’s Assessment Policy. Subtasks include:  Prepare draft Assessment Rate per Assessment Policy  Prepare draft Assessment Roll  Develop GIS-based figures (Improvements Map, Assessment Map, 1 additional TBD)  Submit draft Feasibility Report to City for review and comment  Finalize Feasibility Report Meetings & Public Outreach and Engagement $2,800 Work under this task includes meetings and coordination with project stakeholders (City, County, Property & Business Owners). Subtasks include: Name: Alex Jordan, P.E. Date: April 11, 2018 Page: 3 N:\Proposals\Lakeville\2019 Hamburg Avenue Improvements - Feasibility\Proposal Letter.docx  Attendance at one stakeholder meeting  Attendance at one public open house  Preparation of display boards and layouts for public open house Proposed Fee $39,400 In accordance with the City of Lakeville’s project requirements, Bolton & Menk proposes to complete the scope of work as described above for a not-to-exceed hourly fee of $39,400. Thank you, again, for inviting Bolton & Menk to offer you this proposal, as well as your continued consideration of our services to the City of Lakeville. We look forward to working with you and the City on this project. If you have any questions regarding our proposal, please do not hesitate to call us. Sincerely, Bolton & Menk, Inc. Eric Seaburg, P.E. Project Manager Brian Hilgardner, P.E. Principal Douglas P. Anderson Mayor, City of Lakeville Charlene Friedges City Clerk, City of Lakeville Positioned to Thrive 2019 Hamburg Avenue Reconstruction Project Neighborhood Meeting June 21, 2018 Positioned to Thrive Tonight’s Meeting •Introduce the project to area property owners •Solicit comments from property owners •Provide an update to the City Council •Begin work on the feasibility study for the project Positioned to Thrive Project Background •Lakeville’s Pavement Management Program •City streets are rated based on their condition •Purpose is to identify roadways in need of reconstruction •Information was used to develop the City’s Capital Improvement Plan (CIP) Positioned to Thrive Project Location Positioned to Thrive Existing Conditions –Hamburg Avenue Positioned to Thrive Proposed Improvements •Roadway Improvements •Trail/Sidewalk Improvements •Utility Improvements •Stormwater Management Positioned to Thrive Roadway Improvements •Reclamation and Reconstruction •Construction method will vary by roadway condition •Roadway Widening •Curb and gutter installation •Traffic Calming •Turn Lanes Positioned to Thrive Trail/Sidewalk Improvements •Minor collector standards •Lack of pedestrian connections •Balance pedestrian needs, construction impacts and funding Positioned to Thrive Utility Improvements •Watermain •Between Hartford Way and 202nd Street •Corrosion Prevention •Sanitary Sewer •Storm Sewer Positioned to Thrive Stormwater Management •Stormwater Basin •Water quality treatment and volume reduction •Storm sewer construction •Replace and add storm sewer to improve drainage Positioned to Thrive Special Assessments •Street/Storm Sewer Improvements •Street and storm sewer costs are 40% assessed •Curb and gutter (non-existing) 100% assessed •Assessed on per front foot basis for properties zoned for commercial/industrial use and on per unit basis for properties zoned single -family use Positioned to Thrive Special Assessments •Watermain Improvements •Watermain installation and services (non-existing) is 100% assessed •Property owners have 24-months to connect (City Code Chapter 7-5-2) Positioned to Thrive County Road 50 (202nd Street) •County Road 50 (202nd St) reconstruction in 2019 •Portion of Hamburg Avenue completed with the County Road improvements •Project Coordination during Construction Positioned to Thrive Positioned to Thrive Project Schedule Neighborhood Meeting June 21, 2018 Finalize Feasibility Report October 2018 Present Feasibility Report October 15, 2018 Public Hearing November 19, 2018 Prepare Plans and Specifications November 2018 –February 2019 Open Bids March, 2019 Assessment Hearing April 2019 Construction Summer 2019 Positioned to Thrive Next Steps •Gather feedback from the neighborhood •Provide an update to the City Council •Complete the feasibility report and preliminary cost estimates Positioned to Thrive Project Communications •Visit the City’s website for complete project status updates www.lakevillemn.gov Positioned to Thrive