HomeMy WebLinkAboutItem 06.h
Date: July 16, 2018 Item No.
RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE 2019
STREET RECONSTRUCTION PROJECT AND ACCEPTANCE OF A PROPOSAL FROM
WSB FOR PROFESSIONAL SERVICES
Proposed Action
Staff recommends adoption of the following motion: Move to approve a resolution ordering
preparation of an engineering feasibility report to the 2019 Street Reconstruction Project, City
Project 19-02, and acceptance of a proposal from WSB for professional services.
Overview
The adopted 2018-2022 Transportation Capital Improvement Plan programs the reconstruction
of streets in northwest Lakeville grouped into the 2019 Street Reconstruction Project. Streets
selected for this project include those around Orchard, Kingsley, and Lee Lakes and in the Oak
Shores area south and southwest of Crystal Lake.
Proposed improvements include roadway reconstruction, spot concrete curb and gutter, and
utility construction, both water main and storm water management. Under a Joint Powers
Agreement with the City of Burnsville, the contract for this project will also include
approximately 3.4 miles of Burnsville streets around the southern portion of Crystal Lake.
Lakeville’s portion of the project is estimated at $7,106,222.00. A more refined estimate will be
available with the completion of the Feasibility Report.
The WSB proposal identifies the scope of services and estimated costs for both Lakeville and
Burnsville to complete topographic surveys and prepare the feasibility report. Under the Joint
Powers Agreement, Burnsville will reimburse Lakeville for their portions of the Feasibility
Report.
Primary Issues to Consider
• Approximately 85 residents attended the neighborhood meeting for the proposed project on
Thursday, June 21, 2018. Questions and answers from the meeting are included.
Supporting Information
• A copy of the neighborhood meeting presentation, resident questions and answers, and the
project location map are attached.
• The WSB Supplemental Agreement to Provide Professional Engineering is attached.
Financial Impact: $160,020.00 Budgeted: Yes Source: Multiple Sources
Related Documents (CIP, ERP, etc.): 2018-2022 Transportation CIP
Envision Lakeville Community Values: Good Value for Public Services/Design that Connects the Community
Report Completed by: Neil Normandin, Interim Public Works Director
CITY OF LAKEVILLE
RESOLUTION NO. ____
RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE 2019
STREET RECONSTRUCTION PROJECT AND ACCEPTANCE OF A PROPOSAL FROM
WSB FOR PROFESSIONAL SERVICES
WHEREAS, the 2019 Street Reconstruction Project, City Project 19-02, is programmed in the
City’s adopted 2018-2022 Capital Improvement Plan; and
WHEREAS, the City of Lakeville wishes to finance a portion of the project through special
assessments; and
WHEREAS, an engineering feasibility report is required under Minnesota Statutes, Chapter 429,
for this proposed local improvement.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville, that the
Public Works Director is hereby authorized to prepare an engineering feasibility report for the
2019 Street Reconstruction Project, City Project 19-02, advising the City Council in a preliminary
way as to whether the proposed improvement is necessary, cost effective, and feasible; whether it
should be best made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to
calculate individual assessment for the affected parcel(s).
ADOPTED by the Lakeville City Council this 16th day of July 2018.
______________________________
Douglas P. Anderson, Mayor
_________________________________
Charlene Friedges, City Clerk
540 Gateway Boulevard | Suite 100 | Burnsville, MN 55337 | (952) 737-4660
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
G:\00-MUNICIPAL\Clients - Cities - Counties\Lakeville\Proposals\2019 SRP Feasibility Report\LKVL 2019 SRP Feasibility Proposal.docx
April 27, 2018
Mr. Chris Petree
Public Works Director
City of Lakeville
18400 Ipava Avenue
Lakeville, MN 55044
Re: Supplemental Agreement to Provide Professional Engineering
Services
Topographic Survey Service and
Feasibility Report Preparation
2019 Street Reconstruction Project, CP 19-02
Dear Mr. Petree:
On behalf of WSB & Associates, Inc., we are pleased to submit this Supplemental Agreement to
provide engineering services to the City. Specifically, our services will include the preparation
of the Feasibility Study for the proposed 2019 Street Reconstruction Project.
Project Understanding
WSB understands that the City of Lakeville plans to reconstruct 9.82 miles of streets as a part of its
2019 Street Reconstruction Project. As a part of this project, the City of Burnsville is also proposing to
reconstruct 3.43 miles of streets north of and adjacent to portions of the City of Lakeville’s 2019 Street
Reconstruction Project. WSB is providing the City of Lakeville with a proposal that will include
topographic and feasibility report services for the entire project. As both municipalities plan to utilize
special assessments to fund portions of their respective projects, WSB will prepare separate feasibility
reports that will satisfy State Statute 429 requirements.
Scope of Services
For each municipality, WSB will:
• Use the information gathered from the preliminary survey with preparation of the
report.
• WSB & Associates, Inc. will complete the topographic survey for the area
identified as the 2019 Street Reconstruction Project in the attached figure,
which is comprised of approximately 9.82 miles of roadway within the City
of Lakeville and 3.43 miles of roadway within the City of Burnsville. Initially,
survey controls will be set up for the project area followed immediately by
the topographic survey of the existing conditions within the road right -of-
Mr. Chris Petree
April 27, 2019
Page 2
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way. Topographic survey will include 100 feet of adjacent roadways that
abut the project area. Storm sewer structures will include measure downs
and rim elevations. Sanitary sewer will include rim elevations, only. An
attempt will be made to locate and survey all lot corners within the project
area, and parcel base maps will be reviewed for consistency with found
property pins.
• Within the City of Lakeville, right-of-way/easement research for the Lyndale
Lakes Club 2nd Addition area along 175th Street, where maintenance issues
with the roadway embankment adjacent to Orchard Lake exist will be
completed as a part of the topographic survey scope.
• It is also proposed to complete the Gopher State One Call locate request for
maps as a part of the topographic survey work.
• Utilize information from Braun Intertec and WSB with regards to soil testing results and
reports that were previously completed for this project area to determine
appropriate improvements.
• Utilize comment card information obtained at the neighborhood meeting for the project.
• Prepare a Feasibility Report for each city for its 2019 Street Reconstruction Project which
will include:
o Discussions with both communities to develop water quality
improvement recommendations for areas draining to natural resources.
• If bathometric surveys and/or material sampling is needed,
separate proposals can be prepared for that work.
o Identification of potential grant opportunities for water quality work
completed in conjunction with the project.
o Feasibility Report Text — Executive Summary, Existing Conditions,
Proposed Improvements, Special Considerations, Cost
Estimate/Financing, and Recommendations
o Assessment Roll – prepare the assessment roll for the 2019 project.
o Maps and figures as necessary
Basis of Compensation
WSB & Associates, Inc. will complete topographic survey tasks within the City of Lakeville and
identified in this supplemental agreement at the hourly rates outlined in our fee schedule for
an hourly not-to-exceed fee of $82,370.
WSB & Associates, Inc. will complete topographic survey tasks within the City of Burnsville
and identified in this supplemental agreement at the hourly rates outlined in our fee schedule
for an hourly not-to-exceed fee of $32,650.
WSB & Associates, Inc. will complete the feasibility report scope of services outlined in this
supplemental agreement for that portion of the project located within the City of Lakeville at
the hourly rates outlined in our fee schedule with not-to- exceed budget of $33,500.
Mr. Chris Petree
April 27, 2019
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WSB & Associates, Inc. will complete the feasibility report scope of services outlined in this
supplemental agreement for that portion of the project located within the City of Burnsville
at the hourly rates outlined in our fee schedule with not -to- exceed budget of $11,500.
Our services will be billed on a monthly basis in accordance with our standard contract with
the City of Lakeville. All billing will be sent to the City of Lakeville; no invoices will be sent
directly to the City of Burnsville. The Cities of Lakeville and Burnsville shall enter into a
separate agreement that will allocate costs associated with the project. If you are in
agreement with the terms as outlined above, please sign where indicated below and return
one copy to our office.
Thank you for the opportunity to provide comments on this project. If you have any
questions, please do not hesitate to contact me at 952-737-4675
Sincerely,
WSB & Associates, Inc.
Monica Heil, PE
Senior Project Manager
ACCEPTED BY:
City of Lakeville
By:
Title:
Date:
Positioned to Thrive
2019 Street Reconstruction Project
Neighborhood Meeting
June 21, 2018
Positioned to Thrive
Tonight’s Meeting
•Introduce the project to area property owners
•Solicit comments from property owners
•Provide an update to the City Council
•Begin work on the feasibility study for the project
Positioned to Thrive
Project Background
•Lakeville’s Pavement Management Program
•City streets are rated based on their condition
•Purpose is to identify roadways in need of
reconstruction
•Information was used to develop the City’s Capital
Improvement Plan (CIP)
Positioned to Thrive
Project
Location
Positioned to Thrive
Pavement Management Approach
•To provide recommendations on a case -by-case
basis for each area of the project
•Pavement conditions
•Utility needs
•Maintenance history
•Coupling utility projects with street reconstruction projects
to be cost efficient
Positioned to Thrive
Existing Conditions
Positioned to Thrive
Existing Conditions
Positioned to Thrive
Proposed Improvements
•Street reclamation
•Spot curb and gutter
replacement
•Storm sewer
improvements
Positioned to Thrive
Proposed Improvements
•Storm Drainage
•Proactively identify issues to reduce future
maintenance costs and prolong the life of the
pavement
•Replace/add storm sewer to improve drainage and
address issues such as:
•Standing water/icing in the street
•Accelerated pavement deterioration
Positioned to Thrive
Design Considerations
•Utilities
•Developable lots / additional service stubs
•Water quality stormwater structures
•Lake water quality
•Trunk Storm Sewer Fund
•Sidewalk / Trail additions
Positioned to Thrive
Utility Evaluations
•Televise sanitary sewer main lines
•Inspect all manholes
•Inspect storm sewer facilities
•Inspect watermain and review maintenance
histories
Positioned to Thrive
Utility Needs
•Watermain
•Existing iron pipes
•Soils were determined to
be corrosive
•Identify areas with
maintenance histories for
potential replacement
Positioned to Thrive
Watermain Improvements
•Install corrosion
protection
•Reduce frequency of
watermain breaks
•Extend the useful life
of the watermain pipe
Positioned to Thrive
Street and Utility Improvements
•Couple pavement
reconstruction with
efforts to extend the
useful life of existing
utilities
Positioned to Thrive
Special Assessments
•Street/Storm Sewer Improvements
•Street and storm sewer costs are 40% assessed
•Assessed on per unit basis for properties zoned for single
family use
•Urbanizing streets with curb and gutter and storm sewer
additions would be 100% assessed to benefitting
property owners.
•Corner Lots
•Only one unit is assessed for either the front or side street
Positioned to Thrive
Project Schedule
Neighborhood Meeting June 21, 2018
Finalize Feasibility Report October, 2018
Present Feasibility Report October 16, 2018
Public Hearing November 19, 2018
Prepare Plans and Specifications November,2018 –February, 2019
Open Bids March, 2019
Assessment Hearing April, 2019
Construction April –November, 2019
Positioned to Thrive
Next Steps
•Gather feedback from the neighborhood
•Provide and update to the City Council
•Complete the feasibility report and preliminary
cost estimates
Positioned to Thrive
Project Communications
•Visit the City’s website for complete project
status updates
www.lakevillemn.gov
540 Gateway Boulevard | Suite 100 | Burnsville, MN 55337 | (952) 737-4660
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\012165-000\Admin\Meeting\CP 19-02 6 21 18 Neighborhood Meeting Minutes.docx
Memorandum
To: Neil Normandin, Interim Public Works Director
Zach Johnson, PE, City Engineer
Matt Barnard, Construction Services Superintendent
From: Monica Heil, PE, Senior Project Manager
Adam Gadbois, PE, Project Engineer
Date: June 22, 2018
Re: City Project No. 19-02
WSB Project No. 012165-000
A Neighborhood Meeting was held on Thursday, June 21, 2018 to discuss the 2019 Street Reconstruction
Project, City Project No. 19-02. Approximately 85 residents attended the meeting held in the City Council
Chambers to discuss the final design of the proposed improvements as well as the proposed special
assessments. The following City Staff and WSB & Associates, Inc. representatives were in attendance:
• Zach Johnson, PE, City Engineer
• Matt Barnard, Construction Services Superintendent
• Shane Murphy, Construction Services Representative
• Monica Heil, PE, WSB & Associates, Inc.
• Adam Gadbois, WSB & Associates, Inc.
The following is a summary from the Question and Answer portion of the presentation:
Question #1 (Q1): What is the amount of the assessment?
Answer #1 (A1): Estimated project costs, and in turn, the estimated assessment amounts, will not
be calculated until the feasibility report for the project is completed later this fall.
However, historical assessment amounts for similarly scoped projects have been
approximately $3,500 - $4,800 per single family unit.
Q(2): Will I always have access to my driveway?
A(2): Yes, with the exception of the 5-days required to cure the new concrete, should curb and gutter
need to be replaced adjacent to your driveway. There may be minor delays curing working hours,
but the contractor is required to provide access by the end of each working day otherwise.
Q(3): Will the temporary mailboxes established for the project be locked?
A(3): No, the temporary mailboxes will be standards USPS approved boxes.
Mr. Neil Normandin
June 22, 2018
Page 2
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Q(4): Will waste hauling scheduled be disrupted during construction?
A(4): Refuse pick up will remain the same. We recommend all property owners label their trash and
recycling bins with tape containing their house number, in the event the contractor needs to move
the bins to a location other than your driveway to ensure pick up. That way, the contractor can
return the bins to the correct address at the end of the day.
Q(5): What are working hours?
A(5): Working hours are from 7:00 a.m. – 8:00 p.m. Monday – Friday and from 8:00 a.m. – 5:00 p.m. on
Saturdays. No work is permitted on Sundays or Holidays,
Q(6): Will my lawn be restored?
A(6): Yes, any areas disturbed by the contractor will be restored at the end of the project. Restoration
will be in the form of hydroseed and mulch.
Q(7): Will the layout of the streets change with the reconstruction project?
A(7): While preliminary design work has not yet commenced on the project, it is the City’s desire to
reconstruct the streets in their existing locations and to their existing widths, with only minor
variations where necessary to facilitate drainage or to address a safety issue.
Q(8): Will trees in the boulevard be impacted by construction?
A(8): Utility work, such as hydrant bolt replacement work, will impact areas behind the back of curb.
Most curb replacement work will not impact trees located within the City’s right-of-way, but the
City Forrester will be evaluating all tree within the project area over the winter months for
possible impacts related to construction.
Q(10): How far does the City’s right-of-way extend?
Q(10): For urban street sections (those streets with concrete curb and gutter), the City’s right-of-way
extends to a point approximately 14’ behind the back of curb. Beyond that, there is also an
additional 10’ Drainage and Utility Easement. For rural street sections within the project area,
the right-of-way varies.
Q(11): Are there any plans to install a trail or sidewalk along 172nd Street?
• There have been several near misses between vehicles and pedestrians around Orchard
Lake.
• There is a lot of vehicle traffic along 172nd Street towing boats to access the Orchard Lake
Public Lake access.
• Please consider adding trails or sidewalks as a part of this project.
A(11): The City has received feedback from residents regarding trail/sidewalk extension requests outside
of this neighborhood meeting. We will be sharing this information with the City Council with the
preparation of the feasibility report. It is possible that a sidewalk/trail extension project could be
constructed independent of the roadway improvements.
Q(12): What can be done about speed control along 172nd Street?
A(12): The City’s Traffic Safety Committee meets monthly to discuss concerns such as this. We will
discuss at our next meeting, and can perhaps schedule a time yet this year to install the City’s
temporary Driver Feedback Sign along 172nd Street for a period of time.
Mr. Neil Normandin
June 22, 2018
Page 3
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Q(13): Along 175th Street, cars have entered the water near the narrow section of the road – will anything
be done to address that?
A(13): City Staff and the City’s engineering consultant will evaluate this area with final design of the
project.
Q(14): Is there a way to “smooth” the hills out along 172nd Street to improve visibility?
A(14): City Staff and the City’s engineering consultant will also evaluate this area with final design of the
project. Adjacent driveway impacts are always evaluated when considering requests such as this.
Q(15): Can a sidewalk also be installed long 168th Street to Judicial Road so residents can get to the park?
A(15): City Staff will share this request with the City Council as well.
Q(16): In last year’s project area, I noticed the hydroseed had been sprayed all over the mailboxes – how
will that be addressed?
A(16): The City is responsible for identifying unacceptable work, and developing a punchlist for the
contractor to ensure corrections are made. The City will strive to avoid issues like this, but in the
event clean-up work is necessary, we will work with the contractor to ensure it is completed.
Q(17): I also noticed that bituminous driveways were “patched” last year near the curb line, creating a
seam in the driveway. Will that happen in next year’s project.
A(17): Yes, if curb or utility work adjacent to your driveway necessitates the removal and replacement
of your driveway, the City will install an in-kind driveway patch. With concrete driveways, patches
can be installed at the nearest joint; for bituminous driveways (asphalt), a clean edge will be
sawcut in the driveway and that patched to that joint. Every effort is taken to ensure a tight seal
on the patch.
Q(18): How are mailboxes cared for if they need to be removed for the project?
A(18): If your mailbox needs to be removed in order to facilitate construction on the project, the
contractor will remove the entire post and layout it in the boulevard area. The contractor is
responsible for reinstalling the mailbox once construction is complete. Some residents choose to
keep the mailboxes and post closer to their home/inside their garage for the duration of
construction – the City will let you know when the contractor is ready to reinstall the mailboxes
and posts so you can bring the mailbox back out.
Q(19): A private utility company patched my driveway 15-20 years ago, and I have since replaced my
entire driveway, but the area the utility company patched continues to settle/heave with the
seasons. How will the City prevent this from happening?
A(19): The contractor working for the City to complete the roadway improvements, and the City’s
inspection staff, are well-versed in the means and methods of repairing driveways that crews
completing restoration for a private utility company. The City, and their contractor, have the
construction knowledge and experience to execute the work so as not to create future issues.
City Staff has a vested interest in making sure the job is executed properly.
Q(20): For those streets along Orchard Lake that do not currently have curb and gutter, will the City be
installing curb and gutter as a part of the project?
A(20): Except for some isolated areas where the installation of curb and gutter will be necessary from a
stormwater management standpoint, the City does not plan to install curb and gutter along the
entirety of these streets.
Mr. Neil Normandin
June 22, 2018
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Q(21): My sister lived on a street reconstruction project in Apple Valley where the contractor ripped up
the street at the beginning of the construction season and didn’t pave it until the end of summer
– how is the City of Lakeville going to make sure this doesn’t happen?
A(21): The City of Lakeville has standard language in each of its construction contracts that will not allow
the contractor to leave a street “open” and under construction that amount of time. The City will
only allow subsequent work to take place on a project once the previous phase has been
satisfactorily completed.
Q(22): When will we see the assessments on our property taxes?
A(22): The assessment becomes due with property taxes payable in 2020. Based on historical single
family unit assessment rates, the anticipated assessment period will likely be 10-years.
Assessments can be “pre-paid” without interest up until November 15, 2019, and whatever
principle amount remains on November 16, 2019 will be certified to Dakota County and become
due with property taxes in 2020.
Q(23): Are they any plans to upgrade or modify streetlighting in the project area?
A(23): No – streetlights are owned by the utility providers (DEA and Xcel), and not the City.
Q(24): How are assessment costs “split” across neighborhoods?
Q(25): The project will be divided in areas where the scope of work is similar. For example, streets with
existing concrete curb and gutter will be grouped into one area for the purposes of calculating
assessments; rural street sections without concrete curb and gutter will be grouped into another
area for the purposes of calculating assessments. The project costs for those areas will then be
equally shared by single family properties within that area.
Q(25): How does the City determine what curb and gutter needs to be replaced?
A(25): City Staff will walk the entire project area and panel-by-panel will determine the quantity of
concrete curb and gutter that needs to be replaced as a part of the project.
Q(26): Are existing utility poles that are leaning going to be repaired/replaced as a part of this project?
A(26): Similar to street lights, the utility poles are privately owned by the service provider, and are not
proposed to be replaced as a part of the City’s public improvement project.
Q(27): Will something be done with the road embankment along 175th Street that has been sloughing
off into Orchard Lake for the past several years?
A(27): Yes, the City is aware of the issue and intends to make improvements to the embankment as a
part of the roadway improvements.
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NDEY
L
NJOPLINWAYLAI
GLE AVELOWER 167TH ST W
163RD ST W
JU NIPER PATHLAYTON PATH KENRICKLOOPB U C K H IL L R D
INNSBROOKDR175TH ST W
162ND ST W
K
E
N
WO
O
D
T
R
L ISLETO N W A Y
K
E
N
WOOD
T
R
L
Kingsley Lake
Lee Lake
Orchard Lake
Lakeville Streets
Burnsville Streets ²0 800 1,600400Feet
2019 Street Reconstruction Project Area