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HomeMy WebLinkAbout08-02-18 CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES August 2, 2018 Chair Kaluza called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Chair Pat Kaluza, Vice Chair Jason Kelvie (arrived at 5:32), Brooks Lillehei, Jeff Witte, Karl Drotning, Paul Reuvers, Paul Jarvis Members Absent: Scott Einck, Jason Swenson, ex-officio Mike Lamm Others Present: Frank Dempsey, Associate Planner; Alex Jordan, Assistant City Engineer; Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The July 19, 2018 Planning Commission meeting minutes were approved at presented. 4. Announcements Mr. Dempsey stated the following were distributed at tonight’s meeting:  August 1, 2018 Parks, Recreation and Natural Resources Committee draft motion regarding the Interstate South Logistics Park preliminary plat th  Revised exterior plans for Agenda Item #6, Heritage Commons 7 Addition 5. Motoprimo Chair Kaluza opened the public hearing to consider the application of Garry Kieves (Motoprimo) for an interim use permit to allow an expanded outdoor display area for retail sales in conjunction with a building addition in the C-3, General Commercial District, located at 16640 Kenrick Avenue. Craig Turman, General Manager at Motoprimo, presented a brief overview of this request. Mr. Turman explained that they are expanding their facility to add a new line of motorcycles to accommodate their customers and offer better service. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that representatives of Lakeville Motoprimo have submitted an application and plans for the construction of a proposed two level (basement included) addition onto the north side of their existing building. The future building expansion was identified on Lakeville Motorpimo’s 2003 approved site plan. When the Motoprimo building was constructed in 2004, it was subject to a conditional use permit (CUP) allowing outdoor sales and display. The Zoning Ordinance has since been amended and now allows Planning Commission Meeting Minutes, August 2, 2018 Page 2 outdoor sales and display by interim use permit (IUP). The 2004 CUP and stipulations will remain in effect unless amended by the proposed IUP. Mr. Dempsey reviewed the Zoning Ordinance performance standards that allows accessory outdoor sales in the C-3 District, along with the IUP standards, which are listed in the July 27, 2018 planning report. Mr. Dempsey stated that the Zoning Ordinance requires a total of 105 parking spaces for the existing office, indoor display, outdoor sales, and storage areas and the proposed addition. The existing site has 100 parking spaces currently. The applicant is proposing to defer construction of five parking spaces which City staff can approve administratively following City Council approval of the IUP. Mr. Dempsey stated that staff recommends approval of the Lakeville Motoprimo interim use permit, subject to the six stipulations listed in the July 27, 2018 planning report, and adoption of the Findings of Fact dated August 2, 2018. Chair Kaluza opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Drotning, seconded by Lillehei to close the public hearing at 5:37 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Kaluza asked for comments from the Planning Commission. Discussion points included:  Commissioner Drotning commented that when the Motoprimo building was constructed, there was a lot of landscaping installed west of the building, with a great deal of input from the neighbors, to make sure that the neighbors were as well buffered as possible. The hope was that the building would act as a sound wall for the neighborhood after trees were cut down for construction of the building and parking lot. Commissioner Drotning asked staff if staff was aware of any neighborhood complaints. Mr. Dempsey confirmed there have been no complaints regarding Motoprimo since it opened.  Commissioner Lillehei referred to the signs for the building. Mr. Dempsey indicated that the request is to have two signs facing Kenrick Avenue, which is allowed because the building is on a corner lot.  Commissioner Witte commented that it is nice to see a business thriving and growing in Lakeville. Motion was made by Lillehei, seconded by Drotning to recommend to City Council approval of the Lakeville Motoprimo interim use permit to allow an expanded outdoor display area for retail sales in conjunction with a building addition in the C-3, General Commercial District, located at 16640 Kenrick Avenue, subject to the following stipulations, and adoption of the Findings of Fact dated August 2, 2018: Planning Commission Meeting Minutes, August 2, 2018 Page 3 1. Outdoor sales and display shall be restricted to the areas in front of the building as identified on the approved site plan and shall occur only during business hours. 2. Outdoor storage is not permitted. 3. A sign permit is required prior to the installation of any wall or freestanding signs. 4. The total impervious surface area of the property shall not exceed 70%. 5. A $5,000 landscape escrow shall be submitted to guarantee completion of the approved landscaping. 6. The interim use permit allowing outdoor display and sales shall terminate upon a change in occupancy of the building that does not include motorcycle or ATV sales. Ayes: Jarvis, Reuvers, Lillehei, Kaluza, Kelvie, Witte, Drotning Nays: 0 th 6. Heritage Commons 7 Addition Chair Kaluza opened the public hearing to consider the application of JHF Investments, LLC for the following, located south of Heritage Drive and east of Iberia Avenue: A. Vacation of public, drainage and utility easements; B. Conditional use permit to allow a senior care facility in the C-3, General Commercial District. Jin Fang from JHF Investments, LLC, along with the design team, were in attendance at tonight’s meeting. Mr. Fang presented a brief overview of the project. Mr. Fang indicated that their vision is to love and care for the residents of their facility as if they were their own parents. Beehive Homes is the franchise that seemed to work best with their vision. Mr. Fang introduced Troy Vitch from the Beehive Homes corporate offices in Boise, Idaho. Mr. Vitch indicated that they have five existing homes in Minnesota currently. The homes are small residential, one story buildings. Mr. Vitch stated that they like to hang their hat on the level of care they provide. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that the 20 bed Beehive Senior Assisted Living/Memory Assisted Living facility is proposed to be located at the southeast corner of Heritage Drive and Iberia Avenue within the Heritage Commons Planned Unit Development. Mr. Dempsey stated that a conditional use permit (CUP) is required to allow the senior living facility in the C-3, General Commercial District. Availability of city sewer and water, streets to accommodate the use and compatibility with other uses in the district are items that need to be considered to allow this type of use in the commercial district. The developer’s intent is to design the building with residential characteristics. The applicant has submitted revised plans to staff and the Planning Commission that comply with the Zoning Ordinance requirements for exterior building materials. Mr. Dempsey indicated that all existing easements will be vacated and re-established th with the Heritage Commons 7 Addition final plat. All parties with an interest in the easement vacation were notified. City staff received no responses in opposition to the easement vacation. Planning Commission Meeting Minutes, August 2, 2018 Page 4 Mr. Dempsey stated that staff recommends approval of the easement vacation and the Beehive senior living CUP subject to the eight stipulations listed in the July 27, 2018 planning report, and adoption of the Findings of Fact dated August 2, 2018. Chair Kaluza opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Reuvers to close the public hearing at 5:53 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Kaluza asked for comments from the Planning Commission. Discussion points included:  Beehive staff and security was discussed. Mr. Vitch commented that with this type of facility they do background checks on the staff, they lock down the units, they use key pads or key cards, and they have a log in book at the front desk. Residents do not have the ability to come and go. Staff would go with them for a walk. They never go anywhere alone. The backyard courtyard is gated.  Proposed parking and is it sufficient. Mr. Vitch stated that typically, they have five to six caregivers and a couple of visitors using the parking lot. Mr. Vitch stated that the proposed parking is quite adequate. In addition, there is a cross parking agreement in the Heritage Commons development.  Commissioner Drotning felt that there needs to be a review of the parking requirements for senior housing facilities with a future Zoning Ordinance update. Motion was made by Reuvers, seconded by Lillehei to recommend to City Council th approval of the Heritage Commons 7 Addition easement vacation and conditional use permit to allow a senior care facility in the C-3, General Commercial District, located south of Heritage Drive and east of Iberia Avenue, subject to the following stipulations, and adoption of the Findings of Fact dated August 2, 2018: 1. The easement vacation is subject to the recording of the final plat of Heritage th Commons 7 Addition. 2. The recommendations listed in the July 25, 2018 engineering report. 3. A shared driveway easement is required between the bank property and Beehive. Evidence of the private easement will be required prior to issuance of a building permit. 4. Construction of the senior living facility may not commence prior to building permit approval. 5. The building exterior shall comply with the requirements of Section 11-61-9 of the Zoning Ordinance. 6. Trash and recyclable bins shall be stored inside a trash enclosure. Planning Commission Meeting Minutes, August 2, 2018 Page 5 7. A photometric plan and exterior lighting plan shall be submitted prior to issuance of a building permit in compliance with Zoning Ordinance requirements. 8. A $20,000 landscaping financial security shall be submitted prior to issuance of a building permit. Commissioner Drotning felt that this is a really nice building and will fit nicely in this location. Ayes: Reuvers, Lillehei, Kaluza, Kelvie, Witte, Drotning, Jarvis Nays: 0 7. Interstate South Logistics Park Chair Kaluza opened the public hearing to consider the application of Scannell Properties #180 LLC for a preliminary plat of two industrial lots and one outlot to be known as Interstate South Logistics Park. Kevin Pfeiffer from Wenck & Associates, representing Scannell, and Jack Ammerman, the civil engineer on the project, were in attendance at tonight’s meeting. Mr. Pfeiffer presented a brief overview of the project. He indicated that this project includes two warehouse buildings, one for Schneiderman’s Furniture and the other for a spec building. There will be loading docks for each building that will face each other, internal to the site. They plan to start construction as soon as they are through the approval process. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey stated that Scannell Properties has submitted preliminary and final plat applications and plans for Interstate South Logistics Park, which proposes two lots and one outlot on industrial zoned property. He indicated that Lot 2, Block 1 will be developed as a warehouse distribution center for Schneiderman’s Furniture. Future lots will be determined when Outlot A is preliminary and final platted at the time specific development projects are proposed. Future build out is proposed to include light industrial, warehouse and distribution space. The AUAR was completed for the Interstate South Logistics Park development and adopted by the City Council on June 15, 2015. The development of the property must be consistent with the approved AUAR. The proposed lots exceed the minimum lot area and lot width requirements for the I- 1, Limited Industrial District. The streets that are included in the subject plat include thth 215 Street (CSAH 70), Dodd Boulevard (CSAH 9), 217 Street, and Jacquard Avenue, which are all described in detail in the July 27, 2018 planning report. City sanitary sewer and water is currently available to the subject site, which is within the current MUSA. Three areas of wetlands have been identified with the wetland delineation report. There are no impacts proposed to the existing wetlands on site with the development of the two lots in the first phase. Planning Commission Meeting Minutes, August 2, 2018 Page 6 The City’s Comprehensive Parks, Trails and Open Space Plan does not identify any future park needs in the area of the plat. No interior public trails or sidewalks are being constructed with this plat. Mr. Dempsey indicated that the landscape plan must be amended to include increased amounts of evergreen landscape screening between Dodd Boulevard and the loading docks and the truck trailer parking area between the buildings on Lots 1 and 2. The amount of landscape materials in these areas must be increased to provide the required visual screening from public right-of-way, per the Zoning Ordinance. Mr. Dempsey reviewed access to the site, circulation and parking. He indicated that the parking plan meets Zoning Ordinance requirements subject to the administrative approval of a parking deferment. Mr. Dempsey stated that staff recommends approval of the Interstate South Logistics Park preliminary and final plat subject to the 14 stipulations listed in the July 27, 2018 planning report. Chair Kaluza opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Reuvers to close the public hearing at 6:09 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Kaluza asked for comments from the Planning Commission. Discussion points included:  Commissioner Drotning confirmed with engineering staff that truck turning movement requirements have been met.  Commissioner Drotning asked if the right and left turn lanes have been constructed yet on Dodd Boulevard. Mr. Jordan commented that the southbound right turn lane on Dodd Boulevard will be constructed with this project. Motion was made by Drotning, seconded by Reuvers to recommend to City Council approval of the Interstate South Logistics Park preliminary plat of two th industrial lots and one outlot, located south of 215 Street (CSAH 70) and west of Dodd Boulevard (CSAH 9), subject to the following stipulations: 1. Implementation of the recommendations listed in the July 25, 2018 engineering report. 2. The site and buildings shall be developed in compliance with the plans approved by the City Council and Zoning Ordinance requirements. th 3. A temporary turn-around easement will be required at the end of 217 Street within Outlot A, as a condition of final plat approval. Planning Commission Meeting Minutes, August 2, 2018 Page 7 4. A private shared access easement shall be submitted to provide Lot 1 with access th to 217 Street. 5. The landscape plan shall be revised to include additional evergreen landscape screening along Dodd Boulevard and the trailer parking area along the south side of the property to provide visual screening of the trailer parking area in accordance with Zoning Ordinance requirements. The landscape plans shall also be amended to include the recommendations of the City Forester. 6. A $40,000 security shall be submitted to guarantee installation of the approved landscaping at the time of final plat approval. All landscaped areas within and adjacent to the parking lot shall be irrigated. Landscaping shall not be planted in street boulevards. 7. All signs shall comply with the Zoning Ordinance requirements for the I-1 District. A sign permit shall be issued by the Planning Department prior to the installation of any signs. 8. Snow storage shall not take place in required parking spaces. 9. Site lighting shall not exceed one-foot candle at the property line adjacent to public right-of-way. 10. The buildings shall be constructed of materials consistent with the requirements of the Zoning Ordinance for industrial buildings. 11. The building permit plans and site plans must include outdoor trash enclosure details that comply with Zoning Ordinance requirements. The trash enclosures shall match the exterior materials of the principal buildings and shall include maintenance free gates. 12. The 16.5-foot wide private communications company easement shown on the survey shall be vacated or abandoned prior to issuance of a building permit. 13. If required by the Federal Aviation Administration (FAA), approval of permit No. 7460 shall be obtained from the FAA prior to commencing construction with the use of a crane or cranes taller than 35 feet in height. 14. Parking deferment applications shall be submitted to the Planning Department prior to issuance of building permits for Lots 1 and 2. Ayes: Lillehei, Kaluza, Kelvie, Witte, Drotning, Jarvis, Reuvers Nays: 0 There being no further business, the meeting was adjourned at 6:12 p.m. Respectfully submitted, Penny Brevig, Recording Secretary