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CITY OF LAKEVILLE
PLANNING COMMISSION MEETING MINUTES
August 2, 2018
Chair Kaluza called the meeting to order at 6:00 p.m. in the Council Chambers at City
Hall. The pledge of allegiance to the flag was given.
Members Present: Chair Pat Kaluza, Vice Chair Jason Kelvie (arrived at 5:32), Brooks
Lillehei, Jeff Witte, Karl Drotning, Paul Reuvers, Paul Jarvis
Members Absent: Scott Einck, Jason Swenson, ex-officio Mike Lamm
Others Present: Frank Dempsey, Associate Planner; Alex Jordan, Assistant City
Engineer; Penny Brevig, Recording Secretary
3. Approval of the Meeting Minutes
The July 19, 2018 Planning Commission meeting minutes were approved at
presented.
4. Announcements
Mr. Dempsey stated the following were distributed at tonight’s meeting:
• August 1, 2018 Parks, Recreation and Natural Resources Committee draft
motion regarding the Interstate South Logistics Park preliminary plat
• Revised exterior plans for Agenda Item #6, Heritage Commons 7th Addition
5. Motoprimo
Chair Kaluza opened the public hearing to consider the application of Garry Kieves
(Motoprimo) for an interim use permit to allow an expanded outdoor display area for
retail sales in conjunction with a building addition in the C-3, General Commercial
District, located at 16640 Kenrick Avenue.
Craig Turman, General Manager at Motoprimo, presented a brief overview of this
request. Mr. Turman explained that they are expanding their facility to add a new line
of motorcycles to accommodate their customers and offer better service.
Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey
stated that representatives of Lakeville Motoprimo have submitted an application and
plans for the construction of a proposed two level (basement included) addition onto
the north side of their existing building. The future building expansion was identified
on Lakeville Motorpimo’s 2003 approved site plan. When the Motoprimo building was
constructed in 2004, it was subject to a conditional use permit (CUP) allowing outdoor
sales and display. The Zoning Ordinance has since been amended and now allows
Planning Commission Meeting Minutes, August 2, 2018 Page 2
outdoor sales and display by interim use permit (IUP). The 2004 CUP and stipulations
will remain in effect unless amended by the proposed IUP.
Mr. Dempsey reviewed the Zoning Ordinance performance standards that allows
accessory outdoor sales in the C-3 District, along with the IUP standards, which are
listed in the July 27, 2018 planning report.
Mr. Dempsey stated that the Zoning Ordinance requires a total of 105 parking spaces
for the existing office, indoor display, outdoor sales, and storage areas and the
proposed addition. The existing site has 100 parking spaces currently. The applicant
is proposing to defer construction of five parking spaces which City staff can approve
administratively following City Council approval of the IUP.
Mr. Dempsey stated that staff recommends approval of the Lakeville Motoprimo
interim use permit, subject to the six stipulations listed in the July 27, 2018 planning
report, and adoption of the Findings of Fact dated August 2, 2018.
Chair Kaluza opened the hearing to the public for comment.
There were no comments from the audience.
Motion was made by Drotning, seconded by Lillehei to close the public hearing
at 5:37 p.m.
Voice vote was taken on the motion. Ayes - unanimous
Chair Kaluza asked for comments from the Planning Commission. Discussion points
included:
• Commissioner Drotning commented that when the Motoprimo building was
constructed, there was a lot of landscaping installed west of the building, with
a great deal of input from the neighbors, to make sure that the neighbors were
as well buffered as possible. The hope was that the building would act as a
sound wall for the neighborhood after trees were cut down for construction of
the building and parking lot. Commissioner Drotning asked staff if staff was
aware of any neighborhood complaints. Mr. Dempsey confirmed there have
been no complaints regarding Motoprimo since it opened.
• Commissioner Lillehei referred to the signs for the building. Mr. Dempsey
indicated that the request is to have two signs facing Kenrick Avenue, which is
allowed because the building is on a corner lot.
• Commissioner Witte commented that it is nice to see a business thriving and
growing in Lakeville.
Motion was made by Lillehei, seconded by Drotning to recommend to City Council
approval of the Lakeville Motoprimo interim use permit to allow an expanded outdoor
display area for retail sales in conjunction with a building addition in the C-3, General
Commercial District, located at 16640 Kenrick Avenue, subject to the following
stipulations, and adoption of the Findings of Fact dated August 2, 2018:
Planning Commission Meeting Minutes, August 2, 2018 Page 3
1. Outdoor sales and display shall be restricted to the areas in front of the building as
identified on the approved site plan and shall occur only during business hours.
2. Outdoor storage is not permitted.
3. A sign permit is required prior to the installation of any wall or freestanding signs.
4. The total impervious surface area of the property shall not exceed 70%.
5. A $5,000 landscape escrow shall be submitted to guarantee completion of the
approved landscaping.
6. The interim use permit allowing outdoor display and sales shall terminate upon a
change in occupancy of the building that does not include motorcycle or ATV sales.
Ayes: Jarvis, Reuvers, Lillehei, Kaluza, Kelvie, Witte, Drotning
Nays: 0
6. Heritage Commons 7th Addition
Chair Kaluza opened the public hearing to consider the application of JHF
Investments, LLC for the following, located south of Heritage Drive and east of Iberia
Avenue: A. Vacation of public, drainage and utility easements; B. Conditional use
permit to allow a senior care facility in the C-3, General Commercial District.
Jin Fang from JHF Investments, LLC, along with the design team, were in attendance
at tonight’s meeting. Mr. Fang presented a brief overview of the project. Mr. Fang
indicated that their vision is to love and care for the residents of their facility as if they
were their own parents. Beehive Homes is the franchise that seemed to work best
with their vision. Mr. Fang introduced Troy Vitch from the Beehive Homes corporate
offices in Boise, Idaho. Mr. Vitch indicated that they have five existing homes in
Minnesota currently. The homes are small residential, one story buildings. Mr. Vitch
stated that they like to hang their hat on the level of care they provide.
Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey
stated that the 20 bed Beehive Senior Assisted Living/Memory Assisted Living facility
is proposed to be located at the southeast corner of Heritage Drive and Iberia Avenue
within the Heritage Commons Planned Unit Development.
Mr. Dempsey stated that a conditional use permit (CUP) is required to allow the senior
living facility in the C-3, General Commercial District. Availability of city sewer and
water, streets to accommodate the use and compatibility with other uses in the district
are items that need to be considered to allow this type of use in the commercial district.
The developer’s intent is to design the building with residential characteristics. The
applicant has submitted revised plans to staff and the Planning Commission that
comply with the Zoning Ordinance requirements for exterior building materials.
Mr. Dempsey indicated that all existing easements will be vacated and re-established
with the Heritage Commons 7th Addition final plat. All parties with an interest in the
easement vacation were notified. City staff received no responses in opposition to the
easement vacation.
Planning Commission Meeting Minutes, August 2, 2018 Page 4
Mr. Dempsey stated that staff recommends approval of the easement vacation and
the Beehive senior living CUP subject to the eight stipulations listed in the July 27,
2018 planning report, and adoption of the Findings of Fact dated August 2, 2018.
Chair Kaluza opened the hearing to the public for comment.
There were no comments from the audience.
Motion was made by Lillehei, seconded by Reuvers to close the public hearing
at 5:53 p.m.
Voice vote was taken on the motion. Ayes - unanimous
Chair Kaluza asked for comments from the Planning Commission. Discussion points
included:
• Beehive staff and security was discussed. Mr. Vitch commented that with this
type of facility they do background checks on the staff, they lock down the units,
they use key pads or key cards, and they have a log in book at the front desk.
Residents do not have the ability to come and go. Staff would go with them for
a walk. They never go anywhere alone. The backyard courtyard is gated.
• Proposed parking and is it sufficient. Mr. Vitch stated that typically, they have
five to six caregivers and a couple of visitors using the parking lot. Mr. Vitch
stated that the proposed parking is quite adequate. In addition, there is a cross
parking agreement in the Heritage Commons development.
• Commissioner Drotning felt that there needs to be a review of the parking
requirements for senior housing facilities with a future Zoning Ordinance
update.
Motion was made by Reuvers, seconded by Lillehei to recommend to City Council
approval of the Heritage Commons 7th Addition easement vacation and conditional
use permit to allow a senior care facility in the C-3, General Commercial District,
located south of Heritage Drive and east of Iberia Avenue, subject to the following
stipulations, and adoption of the Findings of Fact dated August 2, 2018:
1. The easement vacation is subject to the recording of the final plat of Heritage
Commons 7th Addition.
2. The recommendations listed in the July 25, 2018 engineering report.
3. A shared driveway easement is required between the bank property and Beehive.
Evidence of the private easement will be required prior to issuance of a building
permit.
4. Construction of the senior living facility may not commence prior to building permit
approval.
5. The building exterior shall comply with the requirements of Section 11-61-9 of the
Zoning Ordinance.
6. Trash and recyclable bins shall be stored inside a trash enclosure.
Planning Commission Meeting Minutes, August 2, 2018 Page 5
7. A photometric plan and exterior lighting plan shall be submitted prior to issuance
of a building permit in compliance with Zoning Ordinance requirements.
8. A $20,000 landscaping financial security shall be submitted prior to issuance of a
building permit.
Commissioner Drotning felt that this is a really nice building and will fit nicely in this
location.
Ayes: Reuvers, Lillehei, Kaluza, Kelvie, Witte, Drotning, Jarvis
Nays: 0
7. Interstate South Logistics Park
Chair Kaluza opened the public hearing to consider the application of Scannell
Properties #180 LLC for a preliminary plat of two industrial lots and one outlot to be
known as Interstate South Logistics Park.
Kevin Pfeiffer from Wenck & Associates, representing Scannell, and Jack Ammerman,
the civil engineer on the project, were in attendance at tonight’s meeting. Mr. Pfeiffer
presented a brief overview of the project. He indicated that this project includes two
warehouse buildings, one for Schneiderman’s Furniture and the other for a spec
building. There will be loading docks for each building that will face each other,
internal to the site. They plan to start construction as soon as they are through the
approval process.
Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey
stated that Scannell Properties has submitted preliminary and final plat applications
and plans for Interstate South Logistics Park, which proposes two lots and one outlot
on industrial zoned property. He indicated that Lot 2, Block 1 will be developed as a
warehouse distribution center for Schneiderman’s Furniture. Future lots will be
determined when Outlot A is preliminary and final platted at the time specific
development projects are proposed. Future build out is proposed to include light
industrial, warehouse and distribution space.
The AUAR was completed for the Interstate South Logistics Park development and
adopted by the City Council on June 15, 2015. The development of the property must
be consistent with the approved AUAR.
The proposed lots exceed the minimum lot area and lot width requirements for the I-
1, Limited Industrial District. The streets that are included in the subject plat include
215th Street (CSAH 70), Dodd Boulevard (CSAH 9), 217th Street, and Jacquard
Avenue, which are all described in detail in the July 27, 2018 planning report.
City sanitary sewer and water is currently available to the subject site, which is within
the current MUSA. Three areas of wetlands have been identified with the wetland
delineation report. There are no impacts proposed to the existing wetlands on site
with the development of the two lots in the first phase.
Planning Commission Meeting Minutes, August 2, 2018 Page 6
The City’s Comprehensive Parks, Trails and Open Space Plan does not identify any
future park needs in the area of the plat. No interior public trails or sidewalks are being
constructed with this plat.
Mr. Dempsey indicated that the landscape plan must be amended to include increased
amounts of evergreen landscape screening between Dodd Boulevard and the loading
docks and the truck trailer parking area between the buildings on Lots 1 and 2. The
amount of landscape materials in these areas must be increased to provide the
required visual screening from public right-of-way, per the Zoning Ordinance.
Mr. Dempsey reviewed access to the site, circulation and parking. He indicated that
the parking plan meets Zoning Ordinance requirements subject to the administrative
approval of a parking deferment.
Mr. Dempsey stated that staff recommends approval of the Interstate South Logistics
Park preliminary and final plat subject to the 14 stipulations listed in the July 27, 2018
planning report.
Chair Kaluza opened the hearing to the public for comment.
There were no comments from the audience.
Motion was made by Lillehei, seconded by Reuvers to close the public hearing
at 6:09 p.m.
Voice vote was taken on the motion. Ayes - unanimous
Chair Kaluza asked for comments from the Planning Commission. Discussion points
included:
• Commissioner Drotning confirmed with engineering staff that truck turning
movement requirements have been met.
• Commissioner Drotning asked if the right and left turn lanes have been
constructed yet on Dodd Boulevard. Mr. Jordan commented that the
southbound right turn lane on Dodd Boulevard will be constructed with this
project.
Motion was made by Drotning, seconded by Reuvers to recommend to City
Council approval of the Interstate South Logistics Park preliminary plat of two
industrial lots and one outlot, located south of 215th Street (CSAH 70) and west of
Dodd Boulevard (CSAH 9), subject to the following stipulations:
1. Implementation of the recommendations listed in the July 25, 2018 engineering
report.
2. The site and buildings shall be developed in compliance with the plans approved
by the City Council and Zoning Ordinance requirements.
3. A temporary turn-around easement will be required at the end of 217th Street within
Outlot A, as a condition of final plat approval.
Planning Commission Meeting Minutes, August 2, 2018 Page 7
4. A private shared access easement shall be submitted to provide Lot 1 with access
to 217th Street.
5. The landscape plan shall be revised to include additional evergreen landscape
screening along Dodd Boulevard and the trailer parking area along the south side
of the property to provide visual screening of the trailer parking area in accordance
with Zoning Ordinance requirements. The landscape plans shall also be amended
to include the recommendations of the City Forester.
6. A $40,000 security shall be submitted to guarantee installation of the approved
landscaping at the time of final plat approval. All landscaped areas within and
adjacent to the parking lot shall be irrigated. Landscaping shall not be planted in
street boulevards.
7. All signs shall comply with the Zoning Ordinance requirements for the I-1 District.
A sign permit shall be issued by the Planning Department prior to the installation
of any signs.
8. Snow storage shall not take place in required parking spaces.
9. Site lighting shall not exceed one-foot candle at the property line adjacent to public
right-of-way.
10. The buildings shall be constructed of materials consistent with the requirements of
the Zoning Ordinance for industrial buildings.
11. The building permit plans and site plans must include outdoor trash enclosure
details that comply with Zoning Ordinance requirements. The trash enclosures
shall match the exterior materials of the principal buildings and shall include
maintenance free gates.
12. The 16.5-foot wide private communications company easement shown on the
survey shall be vacated or abandoned prior to issuance of a building permit.
13. If required by the Federal Aviation Administration (FAA), approval of permit No.
7460 shall be obtained from the FAA prior to commencing construction with the
use of a crane or cranes taller than 35 feet in height.
14. Parking deferment applications shall be submitted to the Planning Department
prior to issuance of building permits for Lots 1 and 2.
Ayes: Lillehei, Kaluza, Kelvie, Witte, Drotning, Jarvis, Reuvers
Nays: 0
There being no further business, the meeting was adjourned at 6:12 p.m.
Respectfully submitted,
Penny Brevig, Recording Secretary