HomeMy WebLinkAboutItem 06.j
Date: September 4, 2018 Item No.
APPROVAL OF A CONTACT AMENDMENT WITH PEMBER COMPANIES, INC.
EXTENDING THE CONTRACT FOR WELLS 21 AND 22
Proposed Action
Staff recommends adoption of the following motion: Move to approve the contract amendment
with Pember Companies, Inc. extending completion of Wells 21 and 22 to October 31, 2018.
Overview
In 2017, the City contracted with Pember Companies, Inc. for the completion of utilities
installation and site work for the construction of Wells 21 and 22, City Project 15-10. Installation
was progressing with the generator and electrical connections when Dakota Electric Association
called out a change in the type of switchgear needed for the generator.
Switchgear allows the transfer of power to the well pumps from the electric utility to the
generator. This new type of switchgear is built specifically for the generator and the load that is
expected on the generator. The lead time for manufacturing of the equipment and installation
has pushed the completion date of the project to the end of October.
Other aspects of the project, such as the well construction, utility connections, and initial
restoration are complete. The manufacture and installation of the switch gear is the final item in
the project. The change in the switchgear caused a change order to the project in the amount of
$17,670.91. Staff recommends its approval.
Primary Issues to Consider
• What caused the change to the switchgear? Dakota Electric Association, in reviewing the
electrical subcontractor’s submittal for the generator, mandated, in June 2018, a change to a
different type of switchgear which impacted the completion date of the project.
Supporting Information
• A copy of the proposed contract amendment is attached.
Financial Impact: $0 Budgeted: Yes Source:
Related Documents (CIP, ERP, etc.): City Project 15-10
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Neil Normandin, Interim Public Works Director
AMENDMENT TO STANDARD FORM OF AGREEMENT BETWEEN
OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE
THIS AMENDMENT (this "Amendment") is made as of this 4th day of September 2018,
by and between the CITY OF LAKEVILLE, a Minnesota municipal corporation ("City"), and
PEMBER COMPANIES, INC., a Wisconsin corporation, (“Contractor”).
WHEREAS, the City and Contractor entered into a Standard Form of Agreement Between
Owner and Contractor on the Basis of a Stipulated Price, dated May 15, 2017 related to work on
City Well Nos. 21 and 22 (“Agreement”);
WHEREAS, the parties desire to extend the Contract Times identified in the Agreement;
NOW THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. AMENDMENT TO PARAGRAPH 4.02 OF THE AGREEMENT. Subparagraph A of
Paragraph 4.02 of the Agreement is amended to read as follows
A. The Work will be substantially completed on or before October 31, 2018 and
completed and ready for final payment in accordance with Paragraph 15.06 of the General
Conditions on or before October 31, 2018.
2. EFFECT OF AGREEMENT. The Agreement shall remain in full force and effect except as
specifically amended herein.
IN WITNESS WHEREOF, the City and Contractor have entered into this Amendment as
of the date first above written.
CITY OF LAKEVILLE
BY: ________________________________
Douglas P. Anderson, Mayor
AND _______________________________
Tamara Wallace, Deputy City Clerk
PEMBER COMPANIES, INC.
BY: _______________________________
Its: __________________________