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Date: September 17, 2018 Item No.
ACCEPT PROPOSAL FROM PRO-WEST & ASSOCIATES
FOR PROFESSIONAL SERVICES FOR GIS ASSET MANAGEMENT PROJECT
Proposed Action
Staff recommends adoption of the following motion: Move to accept proposal for professional
services from Pro-West & Associates for GIS Asset Management project.
Overview
The City’s Geographic Information Systems (GIS) staff maintains the data base of City assets and
infrastructure. City staff proposes to complete an audit of public utilities (sanitary sewer, water
service and storm sewer) to ensure the reliability and accuracy of historic and present-day data.
Results will also assist in capital improvement planning.
Pro-West & Associates’ (Pro-West) proposal identifies the scope of services and estimated cost to
complete the project. GIS and Pro-West staff developed a methodology and standards to
evaluate the City’s public utility data through several initial iterations that included an estimated
25% of the City’s public utility data. This proposal will complete approximately 55% of the City’s
public utility data by December 31, 2018. The remaining 20% of the City’s public utility data will
be completed in 2019.
Primary Issues to Consider
• Proposal is subject to the Master Agreement for Professional Engineering Services
between the City and Pro-West & Associates approved by the City Council on July 18,
2016.
Supporting Information
• Pro-West & Associates proposal dated August 28, 2018.
Financial Impact: $40,000 Budgeted: Y☒ N☐ Source: General Fund
Related Documents: 2018 Adopted Budget - Engineering
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Eric Priewe, GIS Supervisor