Loading...
HomeMy WebLinkAbout07-23-18CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES July 23, 2018 I. Mayor Anderson called the meeting to order at 6:00 p.m. in the Lake Marion Conference Room. Members present: Mayor Anderson, Council Members Davis, Hellier and LaBeau Members absent: Council Member Wheeler Staff present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City Administrator; David Olson, Community & Economic Development Director; John Hennen, Parks & Recreation Director; Jerilyn Erickson, Finance Director; Neil Normandin, Interim Public Works Director; Zach Johnson, City Engineer; Tamara Wallace, Deputy Clerk 2. Citizen Comments: There were no citizen comments. 3. Transportation Update Mr. Normandin and Mr. Johnson provided a brief transportation update which included the following construction projects: 2017 Street Reconstruction project, Jaguar Path, Kenrick Avenue, 2018 Miscellaneous projects, Kenyon Avenue sewer and water relocation, and both the 2019 Street Reconstruction and Hamburg Avenue Feasibility Reports. 4. Compensation Study In September 2017, the City contracted Springsted Incorporated to complete a job classification and compensation study to review salaries and benefits for all City of Lakeville employees, review position descriptions, and collect salary data from comparable cities. Springstead utilizes the SAFE job evaluation process which considers: training and ability, level of work, physical demands, independence of actions, supervision exercised, experience required, human relations skills, working conditions/ hazards, and impact on end results. Study and salary information were collected from several pier cities of comparable size. After review of the results and data collected, Springstead is recommending the City move from a 6 - step pay grade to a 7 step, reduce the present 43 grade levels down to 25 grades, and ultimately adopt a 6% difference between grades versus the current 5%. Based on the job evaluation and analysis, forty-four (44) employees were determined to be below the recommended pay range; thirty-three (33) non-union employees and eleven (11) union employees. After considering several options, the Personnel Committee recommended moving all non-union employees currently identified as below minimum salary to the minimum of their City Council Work Session Minutes, July 23, 2018 Page 2 proposed grade on the proposed pay scale. (All other non-union employees would progress to the next step on their anniversary. Union employees would address market adjustments during negotiations for the 2020 - 2021 labor contracts). In addition, the Personnel Committee would like to move to a more performance-based pay structure when considering employee salary increases in the future. The Council clarified what the current pay structure philosophy is for the City, how the steps would be adjusted based on cost -of -living, which step level a new employee would come in, and ways to promote and endorse a performance-based pay structure. The Council was in support of moving forward with increasing the salaries of those employees who were determined to be below the recommended range; staff will touch base with all directors to outline next steps. 5. Second Quarter Financial Report Ms. Erickson provided an overview of the second quarter financial report which included revenue and expenditure highlights on the General, Communications, Liquor, and Utility Operating Fund's as compared to the 2017 year. 6. CIP Preview Ms. Erickson outlined the focus of this work session meeting which concentrated on the transportation, utility, parks and recreation, and environmental resources components of the Capital Improvement Plan (CIP). Each report included project descriptions, locations, revenues and expenditures, but did not yet include the financial impact on the levy or debt balances. The Council reviewed the projects staff felt should be included in the upcoming CIP and discussed which projects should be prioritized. Staff was directed to adjust the projects so that construction on 210th, west of Dodd Blvd., could be addressed sooner. The Council agreed to wait to discuss the Parks & Recreation components of the CIP, specifically the Avonlea project, until feedback from the community survey results were complete. 7. Community Survey Results Mr. Kuennen provided a presentation on the resident feedback obtained from the recent community survey. Survey questions were broken down into three pillars - community characteristics, governance, and participation; and evaluated eight facets: public safety, mobility, natural environment, built environment, economy, recreation & wellness, education & enrichment, and community engagement. A total of 1,600 surveys were mailed out to residents at random, and approximately 25% were returned. (The survey also included an online option.) City Council Work Session Minutes, July 23, 2018 Page 3 The survey information and results will both be presented to the Envision Lakeville Taskforce which will ultimately work to incorporate the findings into the Envision Lakeville Plan. The next Envision Lakeville Taskforce meeting is scheduled on Thursday, August 3, 2018. 8. Waste Hauler Service Areas Throughout the years many residents have expressed concerns with the current trash collection system in the city requesting an organized collection method instead. Concerns include: continuous noise from truck traffic, wear and tear to roadways, display of trash containers, and increased instances of waste/ oil spills caused by the trucks. Neighboring cities have adopted various ways to address these concerns, but most popular seemed to be a system in which the resident could choose their hauler who would ultimately pick-up on a specific collection day based on neighborhood or zones within the city. In June, staff met with the five licensed haulers within the city to get initial thoughts, potential logistics, and timeline should the City move forward with a different system. Brett Anderson, Dick's Sanitation Felt a zone collection system may mean more haulers in one area at the same time causing traffic concerns, and mentioned the potential confusion caused to residents who have had the same route for years. Thought perhaps splitting the City in half could be the best approach with the west side residents picking up on Tuesday/ Wednesday and east side on Wednesday/ Thursday. Mike Buckingham, Buckingham Companies Expressed current routes are set up to consider efficiency, so changes to the route would initially present some profitability and resident communication issues. Mentioned that Lakeville staff should coordinate the day they assign to a particular zone with neighboring communities who border those areas so that haulers can truly maximize on their routes. Deb Gatz, Randy Environmental Services Reiterated the concerns and thoughts previously expressed; and indicated that though they do not have a lot of routes in Lakeville, they appreciated the opportunity to meet with staff to gain more information. Jim McCarty, 17742 Goodland Path Wanted clarification on why recycling has moved to a weekly pick-up with most haulers. The Council discussed the potential transition to an organized pick-up schedule to include how it would work for commercial and association developments and working with other cities to coordinate which days are assigned to various parts of the city. The Council would like staff to City Council Work Session Minutes, July 23, 2018 Page 4 continue working with haulers to establish a potential map that would consolidate the routes, and agreed a six month roll-out would be necessary to allow haulers adequate time to communicate route changes to their customers. 9. Committee/ City Administrator Updates Council Member Davis and Hellier provided an update on the recent Personnel Committee meetings which primarily included discussion on the recent compensation study in this agenda. In addition, they are both participating in the upcoming Public Works Director interviews. Council Member LaBeau was unable to attend the last I -35W Alliance meeting but reported that the Public Safety Committee will be reviewing an appeal for a recent tobacco violation. Mayor Anderson provided a recap on the Pan-o-Prog events and thanked the Council and public safety members for their contributions to a great event. 10. The meeting adjourned at 8:05 p.m. Respe lly submitted, Tamara W lace, Deputy City Clerk Douglas rAnderson, Mayor