HomeMy WebLinkAboutItem 8
City of Lakeville
Finance Department
Memorandum
To: Mayor and City Council
From: Jerilyn Erickson, Finance Director
Copy: Justin Miller, City Administrator
Date: October 22, 2018
Subject: 2019 Proposed Fee Schedule
Introduction
The purpose of this agenda item is to discuss the proposed changes to the City of Lakeville 2019
Fee Schedule.
Summary
Annually staff reviews the fee schedule as part of the budget process and makes
recommendations to the City Council for changes or additions as needed. The Council is required
to announce the time and place of the council meeting at which the 2019 official fee schedule
would be discussed, and which would allow for citizen input. A public hearing as required by
State Statute 462.353 is being held on December 3, 2018. The requirements to adopt a fee
schedule set out in Minnesota Statute 462.353 subd. 4 will be met at the December 3, 2018
Council meeting.
The public hearing will allow citizens and other interested parties to voice their opinions
regarding the fees and charges. The input received from the October 22nd work session and
public hearing on December 3rd will be incorporated into the 2019 Official Fee Schedule.
Conclusion
The input received from City Council on December 3, 2018 will be incorporated in the proposed
changes. The 2019 Official Fee Schedule will be incorporated into the City Code with an effective
date of January 1, 2019 unless noted otherwise. New fees, including fees that have historically
been charged but haven’t been reflected on the fee schedule, and proposed changes are
indicated in the table on the following pages alongside their present amount. Please see the
description of the changes following the table.
Attachments:
1) Proposed Fee Schedule Changes and Explanations
# FEE DESCRIPTION Jan 1 2018 Fee Jan 1 2019 Fee
Connection charges and Development fees
1
Residential (High-Density) $2,134 per dwelling unit $2,240 per dwelling unit
Residential (Medium-Density) $2,783 per dwelling unit $2,922 per dwelling unit
Residential (Low-Density) $4,090 per dwelling unit $4,294 per dwelling unit
Commercial $7,693 per acre $7,693 per acre
Industrial $4,558 per acre $4,558 per acre
Engineering Charges
Engineering and Construction Services Staff Services
2 Wetland Delineation $250.00 Minimum Fee plus
Hourly Staff Fee $325.00 Minimum fee plus any
incremental hourly staff fee
3 Property Data and Asset/Infrastructure Management Fee (GIS Fee). Preparation of addressing,
property data, record construction drawings and city base map updating.
$90.00 parcel/lot (.PDF file
provided)
$60.00 parcel/lot (.SHP file
provided)
$90.00 parcel/lot (.PDF file
provided)
$60.00 parcel/lot (.SHP file
provided)
4
Feasibility report- Services performed by City's consultants will be based on consultant's hourly
fee.
20% of project design fee if
performed by City staff.
Services performed by
consultants will be based on
consultant's hourly rate.
Services performed by City
personnel will be hourly and
billed at 2.5 times staff hourly
rate.
Design- Services performed by City's consultants will be based on consultant's hourly fee. Per standard ASCE fee curve
if performed by City staff.
Services performed by
consultants will be based on
consultant's hourly rate.
Services performed by City
personnel will be hourly and
billed at 2.5 times staff hourly
rate.
5 Engineering and Construction Services Staff Services (Hourly fees)
City Engineer $153.00 $158.00
Assistant City Engineer $127.00 $131.00
Senior Project Engineer $121.00 $124.00
Project Engineer $110.00 $113.00
Civil Engineer $95.00 $98.00
Graduate Engineer $75.00 $77.00
GIS Manager $110.00 $113.00
GIS Analyst $79.00 $81.00
Environmental Resources Manager $110.00 $113.00
Environmental Resources Specialist $79.00 $81.00
Environmental Resources Technician $105.00 $108.00
Forester $100.00 $103.00
Administrative Assistant $72.00 $74.00
Construction Services Superintendent $121.00 $124.00
Senior Construction Representative $95.00 $98.00
Construction Representative $73.00 $77.00
General Government services
6 Other general government fees
Recycling of box springs and mattresses for residents (on Household Hazardous Drop-off Day
only)$15/unit $30/unit
Recycling of computer monitors, televisions, and microwaves for residents (on Household
Hazardous Drop-off Day only)$10/unit $10/unit
7 City Code Violations - Special Assessment Fee $90.00/lot $90.00/lot plus 18% interest
per year
Parks & Recreation- Field Rental fees
Other shelter-related fees
8 Youth Athletic Association Participation Fee (Non-Lakeville)$100 per field, per season
Heritage Center
9 Member/ Lakeville Resident/ Business
Heritage Room
$160.00/ 4hr, $30 add'l hours $160.00/ 4hr, $40 add'l hours
Heritage Room and Kitchen
$275.00/4hr, $45 add'l hours $275.00/4hr, $55 add'l hours
Heritage Room and Kitchen $500.00 per 10 consecutive
hrs (all day)
$575.00 per 10 consecutive
hrs (all day)
10 Facility Attendant $35.00/hour $45.00/hour
Other Heritage Center charges
Parks & Recreation Staff Services
(hourly fees are associated with staff time to facilitate rentals when the building would not otherwise be open).
Park Dedication Fee
City Installed Public Improvements (non-development)
# FEE DESCRIPTION Jan 1 2018 Fee Jan 1 2019 Fee
Arts Center
11
Heated $28.00/hour $30.00/hour
Non-heated $11.00/hour $15.00/hour
12
INDOOR
Set-up day (up to 12 hours)$300.00/day $325.00/day
Event day (up to 12 hours)$900.00/day $950.00/day
OUTDOOR
Set-up day (up to 12 hours)$100.00/day $125.00/day
Event day (up to 12 hours)$300.00/day $325.00/day
Permits
Construction application fees
13 Residential Curb-cut Application Fee $50.00 $50.00
14 Grading Permit Application Fee and escrow $75.00 application fee plus
$200 refundable escrow per
LOT; OR $75.00 application
fee plus $3,000 refundable
escrow per ACRE
$150.00 application fee plus
$200 refundable escrow per
LOT; OR $150.00 application
fee plus $3,000 refundable
escrow per ACRE
Planning & Zoning
15
Associate Planner $90.00/hour $108.00/hour
Planning Director $140.00/hour $158.00/hour
Public Safety
16 SCBA / Airpack Filling Fee $50.00
Other public safety charges
17 Police Officers $88.00/hr.$90.00/hr.
Community Service Officers $45.00/hr.$46.00/hr.
Fire inspection services (provided to other cities)
Regular time
Overtime
$83.00/hour
$103.00/hour
$86.00/hour
$107.00/hour
Public Works
18
Service Tech $78.00 $80.00
Maintenance II $74.00 $76.00
Lead Maintenance $79.00 $81.00
Lead Service Tech $83.00 $85.00
Fleet, Streets, Parks Supervisor $100.00 $103.00
Superintendent $121.00 $124.00
Administration $65.00 $67.00
Utilities staff services (per hour)
Maintenance II $74.00 $76.00
Lead Maintenance $79.00 $81.00
Supervisor $100.00 $103.00
Superintendent $121.00 $124.00
Administration $65.00 $67.00
19 Equipment Use Fees (per hour) (Hourly fees are typically charged in cases where FEMA is
involved, or if City staff assists another community/agency in an emergency situation).
Motor Grader $55.00 $58.00
Dump Truck Tandem $45.00 $61.00
Dump Truck Single Axle $33.00 $48.00
Skid Steer with attachments $25.00 $37.00
Street Sweeper $50.00 $55.00
Tree Chipper $25.00 $50.00
Other public works fees
20 Valve replacement (fee includes cost of the valve and staff time to replace the valve; typically
completed only as needed at the time of water meter replacement)
N/A $29.00 per valve replacement
21 SEWER USAGE RATES- Quarterly Charges
Residential, Apartments and Manufactured Homes
(Apartment & Manufactured Homes Base charge and consumption limits are multiplied by the # of units at the time the
meter is read)
Base Charge- per dwelling unit, per quarter $8.38 $9.05
Usage Charge
• Based on actual consumption during the first quarter of the year, or actual water consumption during
the billing period,
whichever is less
• When an account is newly established, the maximum sewer usage charge shall be set at 18,000
gallons. Sewer for the
remainder of the year will be set at this figure or actual usage, whichever is less.
• Residential customers shall be billed for a minimum of 5,000 gallons per quarter.
• For apartments and manufactured homes served by a single meter, the usage charge is determined
by dividing the
total gallons of water by the # of units.
$4.15/1000 Gal $4.48/1000 Gal
Flat rate- per dwelling unit, per quarter shall be charged to those residential customers who do not
have metered water.
$83.10 $89.69
Staff Services (planning and zoning)
Response fees/fire
Streets and Parks staff services (per hour)
Garage rental
WEDDINGS/SPECIAL & LARGE EVENT RENTAL
# FEE DESCRIPTION Jan 1 2018 Fee Jan 1 2019 Fee
Commercial, Industrial and Institutional
Base Charge- per account, per quarter $8.38 $9.05
Usage Charge
• Based on actual consumption during the first quarter of the year, or actual water consumption during
the billing period,
whichever is less
• When an account is newly established, the maximum sewer usage charge shall be set at 18,000
gallons. Sewer for the
remainder of the year will be set at this figure or actual usage, whichever is less.
• Industrial, Institutional, and Commercial customers shall be billed for a minimum of 5,000 gallons per
quarter.
$4.15/1000 Gal $4.48/1000 Gal
22 WATER USAGE RATES- Quarterly Charges
Residential, Apartments and Manufactured Homes
Base Charge- per dwelling unit, per quarter $6.90 $7.25
Usage Charge
• Based on actual metered gallons consumed each quarter
Tier 1- up to 30,000 gallons per quarter $1.38/1000 Gal $1.45/1000 Gal
Tier 2- over 30,000 gallons up to 49,000 gallons per quarter $2.19/1000 Gal $2.30/1000 Gal
Tier 3- over 49,000 gallons per quarter $3.75/1000 Gal $3.94/1000 Gal
Irrigation sprinkler meters $3.75/1000 Gal $3.94/1000 Gal
Commercial, Industrial and Institutional
Base Charge- per account, per quarter $6.90 $7.25
Usage Charge
• Based on actual metered gallons consumed each quarter
Tier 1- up to 30,000 gallons per quarter $1.38/1000 Gal $1.45/1000 Gal
Tier 2- over 30,000 gallons per quarter $2.19/1000 Gal $2.30/1000 Gal
Irrigation sprinkler meters $3.75/1000 Gal $3.94/1000 Gal
Bulk Water Accounts
Usage Charge
o Based on actual metered gallons consumed each quarter
$4.21/1000 Gal $4.42/1000 Gal
23 STREET LIGHTS
Utility accounts served by water and/or sanitary sewer
Residential and multiple family units $8.85/dwelling unit/quarter $9.12/dwelling unit/quarter
Commercial, Industrial and Institutional $0.2477/front foot/quarter $0.2551/front foot/quarter
New subdivisions, as part of development contract $35.40/residential dwelling
unit
$36.48/residential dwelling
unit
Utility accounts NOT served by water and/or sanitary sewer shall be billed annually
Residential and multiple family units $35.40/dwelling unit $36.48/dwelling unit
24
Third and subsequent out of cycle meter reads $52.00/visit $54.00/visit
25 Testing of Water Meters (only if meter tests correct, in accordance with Ordinance 7-5-4-6)
5/8" to 1"$54.00 $55.00
26 Water Disconnection, Reconnection or other Service Call
During normal business hours $52.00/visit $54.00/visit
After normal business hours $107.00/visit $111.00/visit
Other
27 Mini Manhole Cover plus installation
*Includes cost of mini manhole plus an additional 15% for staff administrative processing time, and
staff time to install (including staff use of City patch truck).
Actual cost of mini manhole
cover + 15%; plus $212 for
installation
Actual cost of mini manhole
cover + 15%; plus $224 for
installation
28 Utility Bill Refunds (for customers no longer requiring utility services at a particular property) No refunds issued for
balances under $5.00
29 ENVIRONMENTAL RESOURCES FEE
Utility accounts served by water and/or sanitary sewer
-Single family (residential equivalent utility factor) Environmental Resources Fee $10.42/dwelling unit/quarter $14.38/dwelling unit/quarter
Utility accounts not served by water and/or sanitary sewer shall be billed annually.
-Residential equivalent utility factor Environmental Resources Fee $41.68/dwelling unit/year $57.52/dwelling unit/year
New subdivisions, as part of development contracts; one-time fee $41.68/dwelling unit $57.52/dwelling unit
Other
Out of Cycle Meter Read (during normal business hours only)
Utility accounts NOT served by water and/or sanitary sewer
Explanations of Fee Changes
1. The residential park dedication fees are proposed to increase by 5.0% as of January 1,
2019, in accordance with the increase in estimated market value of unplatted land.
2. Increased the Wetland Delineation fee to more accurately recover City costs in
administering wetland delineation applications.
3. Removed the reduced rate for Property Data and Asset/Infrastructure Management Fee.
A reduced rate was offered in 2018 to encourage the submittal of SHP files instead of PDF
files with developments. No SHP files were submitted, so PDF files will be accepted at the
regular rate.
4. Updated the feasibility report and design fees for City Staff to reflect hourly billing at 2.5
times the hourly staff rate in the fee schedule, which reflects current practice.
5. Revised the staff hourly fees to reflect estimates for 2019 cost of living adjustments.
Consistent with prior years, the rates are calculated using 2.5 times payroll costs (to
account for benefit and other indirect costs).
6. Added separate fees for recycling of box springs and mattresses, as well as computer
monitors, televisions, and microwaves for residents. These fees are for recycling services
performed on the city’s Household Hazardous Drop‐off Day, and the fees are designed to
recover a substantial portion of the city’s cost to dispose of these items. In the prior year,
Dakota Valley Recycling subsidized the mattress/box spring recycling cost for residents in
order to encourage participation, and will not be doing this in 2019. This resulted in a
necessary increase from $15/unit to $30/unit to cover the City’s costs.
7. Added 18% interest per year to the $90/lot City Code Violation‐ Special Assessment Fee.
This interest charge is reflective of historical and current practice, but was not previously
noted in the fee schedule.
8. Added a separate fee for Youth Athletic Association Participation for non‐Lakeville
customers. The intent is to distinguish between Lakeville Athletic Associations and non‐
Lakeville Athletic Associations.
9. Increased the costs for the Heritage Room rental at the Heritage Center, in order to
distinguish between the larger size of the Heritage Room compared to the Atrium Room.
10. Increased the hourly rate for the Facility Attendant staff, to better recover City
payroll/benefit costs for these employees.
11. Increased the Garage rental fees at the Arts Center to be closer to current market rates.
12. Increased the Weddings/Special & Large Event Rental fees at the Arts Center in order to
be closer to current market rates.
13. Removed the Residential Curb cut Application fee, as this permit is no longer applicable.
Applications are historically rare, and any future requests will be addressed through the
City’s right‐of‐way permit program.
14. Increased the Grading Permit Application Fee and escrow to more accurately recover City
costs incurred in administering grading permit applications.
15. Revised the Planning and Zoning Staff Services rates for the Associate Planner and the
Planning Director to be consistent with the other staff rates in the fee schedule (payroll
rates multiplied by 2.5x to cover benefits and other indirect costs).
16. Added a SCBA/Airpack Filling Fee to cover costs of filling a SCBA bottle for businesses
who request this service.
17. Increased the Public Safety Staff Services (Police Officers, Community Service Officers,
and Fire Inspection Services) for estimated 2019 cost of living adjustments, the goal being
to ensure City costs are recovered for when these services are billed.
18. Updated staff rates to reflect estimated 2019 payroll changes. Staff rates continue to be
calculated using 2.5 times payroll costs, consistent with prior fee schedule methodology.
19. Updated equipment fees for Motor Grader, Dump Truck Tandem, Dump Truck Single
Axle, Skid Steer with attachments, Street Sweeper, and Tree Chipper, based on the
current FEMA schedule of equipment rates.
20. Added a fee for valve replacement to recover city costs (cost of the valve itself plus 15%
for City staff time to replace the valve) when utility customers request a valve
replacement.
21. Sewer rates are proposed to increase in order to cover infrastructure improvements to lift
stations in the 2019‐2023 Capital Improvement Plan, as well as a 3.89% increase in the
MCES charges, which are not controllable by the City. The recommended increase is a
$.67 per quarter for the basic sewer charge and $.33 per thousand gallons of discharge.
For the average residence using 18,000 gallons, the increase in the quarterly bill is $6.65.
More detail is provided in the October 22 Utility Budget/Rate memo.
22. Water rates are proposed to increase to cover infrastructure improvements and future
debt payments associated with those improvements as proposed in the 2019‐2023 Capital
Improvement Plan. The recommended increase is $0.35 per quarter for the basic water
charge and $0.07 per thousand gallons of consumption (tier 1), $0.11 per thousand gallons
of consumption (tier 2), and $0.19 per thousand gallons of consumption (tier 3). For the
average residence using 18,000 gallons of water, the increase in the quarterly bill is $1.59.
More detail is provided in the October 22 Utility Budget/Rate memo.
23. Street lights rates are proposed to increase to finance the cost of operating City street
lights and will increase a resident’s quarterly bill by $0.27. More detail is provided in the
October 22 Utility Budget/Rate memo.
24. Increased the fee for third and subsequent out of cycle meter reads to be $54/visit,
consistent with the utility service call fees (during normal business hours).
25. Increased the water meter testing fee for 5/8” to 1” meters to ensure we are recovering
costs incurred on water meter testing.
26. The water service call fees are proposed to be increased from $52/visit to $54/visit for calls
during normal business hours and from $107/visit to $111/visit for service calls after normal
business hours. The purpose of these increases is to better reflect the actual costs incurred
by the City in performing the service calls. These fees are charged for water disconnection,
water reconnection, other service calls, and for meter reading of customers who have
opted out of the radio‐read type meters (meter must be read manually).
27. Increased fees for mini manhole cover installation to ensure we are recovering costs
incurred in providing these services (increase due to increase in staff costs).
28. Added note about utility bill refunds not being processed for any final balances less than
$5.00. This is consistent with historical and current practice, however, it hasn’t previously
been reflected in the fee schedule.
29. The Environmental Resources Fee is proposed to be increased $3.96 per quarter to offset
the costs associated with environmental and forestry related programs. More detail is
provided in the October 22 Utility Budget/Rate memo.