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Submitted by Bolton & Menk, Inc. Hamburg Avenue Improvements | City of Lakeville 1
November 19, 2018
Mr. Alex Jordan, PE
Assistant City Engineer
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Re: Proposal for Professional Engineering Services
Hamburg Avenue Improvements – Final Design & Construction Services
Dear Mr. Jordan:
Thank you for the opportunity to submit this proposal to complete final design and construction staking services for the
Hamburg Avenue Improvement Project – City Project No. 19-05. This project will urbanize and expand the existing
roadway to function as a minor collector road in accordance with the City’s comprehensive plan. The improvements will
also provide utility access to existing homes and provide treatment for stormwater surface water runoff.
Under a prior agreement, Bolton & Menk performed preliminary design of the corridor and assembled a Feasibility Report
for consideration by the City Council. The Feasibility Report was received and approved on October 15, 2018. As such,
City staff has requested this proposal for final design and construction services to take the project through construction.
Based on our discussions with City staff, we have assembled a work plan that will include final design to State-Aid
standards, stakeholder coordination, permitting, bidding, materials testing, and construction services. Our work plan also
includes time to update the assessment roll with as-bid construction cost estimates. We will support the City’s efforts in
property owner communication and engagement through the final design phase of the project.
We believe you will find outstanding value in our approach to the Hamburg Avenue Improvement Project for the following
reasons:
Project Familiarity
The Project Team we have assembled is very familiar with collector roadway and utility improvement projects. We
understand the complexities and intricacies of designing a project that will be constructible, cost-effective, and with the
least impacts to property owners and the traveling public. Additionally, our team performed the preliminary design and
feasibility report for this project; our thorough understanding of the project will improve efficiencies during final design
and ultimately save on project professional services fees.
Streamlined Workflow
We have worked through the project process with the City on the Kenyon Avenue reconstruction project. Our complete
understanding of the proposed project process will allow us to complete the project efficiently, while minimizing the time
you and your staff have to dedicate to the project, so time can be spent on other important items and activities within your
department.
A Consultant Who Listens
Our focus on listening to understand and then responding keeps your needs front and center. We understand the City has
various priorities for this project including pavement rehabilitation, stormwater treatment, utility extensions, and
construction staging/coordination. Our team will provide sound recommendations to create long-lasting and maintainable
infrastructure.
Submitted by Bolton & Menk, Inc. Hamburg Avenue Improvements | City of Lakeville 2
Project Schedule
We are committed to following a Project Schedule that meets and exceeds the City’s expectations. Through conversations
with City staff, we understand the Project Schedule will need to follow standard Minnesota Statute Chapter 429 rules and
will be approximately as follows:
Public Hearing for Improvements November 19, 2018
Order Improvements, Authorize Preparation of Plans and Specifications November 19, 2018
Contract Authorization November 19, 2018
Approve Plans and Specifications, Authorize Ad for Bid, Set Bid Date January 21, 2019
Bid Opening February 27, 2019
Begin Construction May 2019
Substantial Completion Fall 2019
Thank you, again, for inviting Bolton & Menk to offer you this proposal, as well as your continued consideration of our
services to the City of Lakeville. We look forward to working with you and the City on this project. If you have any
questions regarding our proposal, please do not hesitate to call us.
Sincerely,
Bolton & Menk, Inc.
Eric Seaburg, P.E.
Project Manager
Brian Hilgardner, P.E.
Principal
Douglas P. Anderson
Mayor, City of Lakeville
Charlene Friedges
City Clerk, City of Lakeville
Submitted by Bolton & Menk, Inc. Hamburg Avenue Improvements | City of Lakeville 3
DETAILED WORK PLAN
The City of Lakeville can be assured the Bolton & Menk
team will provide outstanding technical deliverables,
exceptional leadership in public and stakeholder
involvement, and superior project management in a timely
and cost-effective manner. The detailed work plan below
is outlined by tasks addressing all elements of the
Hamburg Avenue Improvement Project.
Task 1: Design
Subtask 1.1 Final Design
Objective: Complete final design
Description: Final plans and specifications will be
prepared in coordination with city staff. Major design
components will include the following:
• Roadway alignment and width
• Profiles and intersection layout with curb and gutter
elevations
• Cross-sections at 50-foot intervals, driveways, and
critical design locations
• Existing location and elevations of all existing
utilities
• Storm sewer analysis; this includes discussions
with governing agencies and city staff on the proper
stormwater management plan for the developed
area
• Integration of Dakota County’s 10-step utility
coordination process into project design to identify
necessary replacement and/or relocation of private
utilities (including electric, gas, telephone, cable
TV, etc.)
• Work with public works staff to review sanitary
sewer for locations of replacements, repairs, or
lining
• Work with public works staff to review the
condition of the existing watermain and propose
improvements as necessary
• Preparation of the Stormwater Pollution Prevention
Plan (SWPPP), including plan sheets and
specifications
• Preparation of statement of estimated quantities
including street, utilities, and miscellaneous
construction items, all consistent with the city’s
Standard Specifications, specifically the city’s
method of measurement and payment
Deliverables: Final Plans and Specifications
Subtask 1.2 Private Utility Coordination
Objective: Coordinate with private utility stakeholders
throughout the project.
Description: Hold private utility coordination meetings
during preliminary design, final design, and construction.
Adjust designs where appropriate to avoid major utility
conflicts. Work with private utility owners to adjust or
relocate facilities when necessary.
Deliverables: Not applicable
Subtask 1.3 Contract Documents
Objective: Prepare contract documents based on city
standards
Description: Bolton & Menk will work with city staff to
prepare the overall contract documents for bidding and
construction purposes and will include:
• Plans
• Standard city specifications
• Standard city details
• Special provisions for street and utility
construction
• Bidding schedule
Deliverables: Hard copy and electronic copy of final plans
and specifications
Subtask 1.4 Plan Review
Objective: Submit plans to City and State-Aid for review.
Description: Work with city staff to submit multiple copies
of plans and specifications for final city staff approval.
Deliverables: Preliminary and final plans at 60%, 90%,
and 100% complete stages; statement of estimated
quantities; and meeting notes from all design review with
city staff
Subtask 1.5 Permit Applications
Objective: Obtain approval on all required permits
Description: We will prepare permit applications, secure
city signature, and submit to governing agencies. Permit
fees will be paid for by the city.
Deliverables: Copies of all submitted permits, including
cover letters
Submitted by Bolton & Menk, Inc. Hamburg Avenue Improvements | City of Lakeville 4
Subtask 1.6 Opinion of Probable
Construction Costs
Objective: Prepare opinion of probable construction cost.
Description: Using past City of Lakeville bid information,
current contractor pricing, overall knowledge of the city,
local contractors, and site conditions, we will prepare an
opinion of probable construction cost.
Deliverables: Electronic and hard copy of opinion of
probable cost
Task 2: Stormwater BMP
Subtask 2.1 Topographic Survey
Objective: Develop an existing conditions model for use in
final design and construction plan development.
Description: Gather pertinent information of the existing
conditions at the proposed basin location.
Deliverables: Topographic survey information and a
digital copy of the base map.
Subtask 2.2 Easement Acquisition
Objective: Develop a parcel sketch and legal description
for City’s use in easement acquisition.
Description: Based on final design of the stormwater
BMP, develop a parcel sketch and legal description that
the City will use during easement acquisition.
Deliverables: Parcel sketch and legal description.
Subtask 2.3 Final Design
Objective: Achieve 100% design of the stormwater BMP.
Description: Balance the environmental benefit, site
conditions, overall footprint, and cost to maximize the
efficiency of the proposed stormwater BMP.
Deliverables: Final stormwater BMP plans, specifications,
and hydrology report
Subtask 2.4 Multi-Agency Coordination and
Permitting
Objective: Coordinate improvements with Vermillion
River Joint Powers Organization (VRJPO), DNR and
FEMA.
Description: Engage VRJPO stakeholders. Identify
impacts to floodway and prepare appropriate permitting
documentation for review and approval.
Deliverables: Copies of all submitted documentation and
correspondence. Prepare no-rise certification for approval.
Subtask 2.5 Geotechnical Review and
Coordination
Objective: Incorporate findings of geotechnical
investigation into design.
Description: Based on the results of soil borings at the
proposed BMP site, alter or modify design as required to
best-utilize in-place soils.
Deliverables: Not applicable
Subtask 2.6 State-Aid Hydraulic
Documentation and Submittal
Objective: Deliver required State-Aid hydraulic
documentation for approval.
Description: Upon completion of final hydraulic design,
submit a letter with hydraulic modeling calculations to the
State-Aid design office for review and approval.
Deliverables: Not applicable.
Task 3: Bidding Administration
Subtask 3.1 Advertisement for Bids
Objective: Advertisement for bids.
Description: Prepare the Ad for Bid for posting in official
City newspaper and QuestCDN.
Deliverables: Not applicable
Subtask 3.2 Plan Distribution
Objective: Distribute plans to potential bidders.
Description: Bolton & Menk will host a QuestCDN site
where electronic copies of bid documents will be kept. We
will also provide the City with hard copies of bid
documents for issuance by City staff.
Deliverables: Electronic and paper copies of plans and
specifications.
Submitted by Bolton & Menk, Inc. Hamburg Avenue Improvements | City of Lakeville 5
Subtask 3.3 Bidding Questions
Objective: Answer all bidders’ questions.
Description: We will answer all written and verbal
questions from potential bidders.
Deliverables: Not applicable
Subtask 3.4 Addenda
Objective: Prepare addenda.
Description: Prepare addenda for distribution.
Deliverables: Electronic and hard copy of addenda
Subtask 3.5 Bid Opening and Tabulation
Objective: Assist the city with bid opening.
Description: We will attend the bid opening and assist the
City with the tabulation of bids and any cost breakdowns
as required. We will also update the Assessment Roll
Deliverables: Bid abstract
Subtask 3.6 Award Recommendation
Objective: Award contract to contractor.
Description: We will prepare the letter of award
recommendation.
Deliverables: Letter of Award
Task 4: Meetings/Stakeholder
Coordination
Subtask 4.1 Project Progress Meetings
Objective: Meet with city staff monthly or necessary to
discuss project progress.
Description: Meetings will be held to discuss key issues,
finalize scope, and achieve final design.
Deliverables: Meeting agendas and meeting minutes
Subtask 4.2 County and Developer Design
Coordination
Objective: Coordinate with necessary stakeholders.
Description: Share design files and coordinate construction
details with the Dakota County 202nd Street Project and
Aspen Grove development project.
Deliverables: Meeting agendas and meeting minutes
Subtask 4.3 Public Informational Meeting (1)
Objective: Engage the public and provide a forum for
valuable project discussion.
Description: We will work with city staff to hold a public
informational meeting
Deliverables: Copies of meeting notes and any necessary
project analysis
Task 5: Construction Services
Subtask 5.1 Construction Staking
Objective: Complete necessary construction staking.
Description: Survey crews will complete construction
staking on the following features:
• Construction limits
• Grading
• City utilities
• Concrete curb and gutter
• Signage
• Miscellaneous infrastructure features
Deliverables: Construction stakes and documentation of all
survey points installed
Subtask 5.2 Record Drawings
Objective: Final record drawings.
Description: We will survey the final improvements and
prepare record drawings in electronic format. All final
project documents will be conveyed to the city including
survey points in a form compatible with AutoCad Civil3D.
Deliverables: Electronic and paper drawings
Task 6: Geotechnical Services
Subtask 6.1 Geotechnical Exploration
Objective: Take three soil borings at the proposed
stormwater BMP and take four aggregate samples from
road base.
Description: Identify the soil characteristics at the location
of the proposed stromwater BMP. Also, road base samples
(recycled concrete) will be collected and tested and
recommendation of reclamation suitability will be
provided.
Deliverables: Amendment to Geotechnical Report.
Submitted by Bolton & Menk, Inc. Hamburg Avenue Improvements | City of Lakeville 6
Subtask 6.2 Construction Materials Testing
Objective: Provide construction materials testing in
accordance with City and State-Aid standards.
Description: Braun Intertec will provide materials testing
as requested by City staff.
Deliverables: Materials testing reports
Client: City of Lakeville
Project: Hamburg Avenue Improvements
Project ManagerPrincipal-in-ChargeDesign EngineerWater Resources EngineerProject SurveyorCAD/GIS/Survey TechnicianSurvey CrewClericalTotal
Hours
Total
Cost
1.0 Design 158 20 536 20 0 0 0 20 754 $94,530
2.0 Stormwater BMP 0 0 0 138 9.5 10 23 0 180.5 $23,147
3.0 Bidding Administration 14 1 12 0 0 0 0 0 27 $3,630
4.0 Stakeholder Coordination 18 4 18 0 0 0 0 2 42 $5,564
TOTAL HOURS 190 25 566 158 9.5 10 23 22 1004
AVERAGE HOURLY RATE $145.00 $160.00 $120.00 $128.00 $145.00 $100.00 $135.00 $77.00
SUBTOTAL $27,550 $4,000 $67,920 $20,224 $1,378 $1,000 $3,105 $1,694 $126,871
5.0 Construction Services 2 0 10 0 16 15 172 0 215 $28,530
6.0 Geotechnical Services $30,021
TOTAL HOURS 2 0 10 0 16 15 172 0 215
AVERAGE HOURLY RATE $145.00 $160.00 $120.00 $128.00 $145.00 $100.00 $135.00 $77.00
SUBTOTAL $290 $0 $1,200 $0 $2,320 $1,500 $23,220 $0 $58,551
TOTAL FEE
*Our rates include labor, general business, and other normal and customary expenses associated with operating a professional business. The
rates include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; and no separate charges will
be made for these activities and materials.
$185,422
FEE ESTIMATE SUMMARY
WORK TASK DESCRIPTION
BOLTON & MENK, INC.
See Breakdown
Hamburg Avenue Improvements
City of Lakeville, Minnesota Page 1 of 2
Client: City of Lakeville
Project: Hamburg Avenue Improvements
Project ManagerPrincipal-in-ChargeDesign EngineerWater Resources EngineerProject SurveyorCAD/GIS/Survey TechnicianSurvey CrewClericalTotals
1.0 Design
1.1 Final Design 80 20 460 20 580
1.2 Private Utility Coordination 16 10 26
1.3 Contract Documents 40 20 60
1.4 Plan Review and Approval 8 40 48
1.5 Permit Applications 10 10
1.6 Opinion of Probable Construction Costs 14 16 30
SUBTOTAL HOURS - TASK 3 158 20 536 20 0 0 0 20 754
2.0 Stormwater BMP
2.1 Topo Survey 5.5 8 23 36.5
2.2 Easement Acquisition 4 2 6
2.3 Final Design 80 80
2.4 Multi-Agency Coordination and Permitting (DNR/FEMA) 30 30
2.5 Geotechnical Review and Coordination 4 4
2.6 State-Aid Hydraulic Documentation and Submittal 24 24
SUBTOTAL HOURS - TASK 3 0 0 0 138 9.5 10 23 0 180.5
3.0 Bidding Administration
4.1 Advertisement for Bids 2 2
4.2 Plan Distribution 2 2
4.3 Bidding Questions 8 8
4.4 Bid Opening and Tabulation 4 4 8
4.5 Award Recommendation 2 1 4 7
SUBTOTAL HOURS - TASK 4 14 1 12 0 0 0 0 0 27
4.0 Stakeholder Coordination
4.1 Monthly Progress Meetings 8 4
4.2 County and Developer Design Coordination 8 16
4.3 Public Informational Meeting (1)2 2 2
SUBTOTAL HOURS - TASK 5 18 4 18 0 0 0 0 2 42
5.0 Construction Services
5.1 Construction Staking 13 12 152
5.2 Record Drawings 2 10 3 3 20
SUBTOTAL HOURS - TASK 6 2 0 10 0 16 15 172 0 215
6.0 Geotechnical Services
6.1 Geotechnical Exploration
6.2 Construction Materials Testing
SUBTOTAL HOURS - TASK 7 0 0 0 0 0 0 0 0 0
Total Project Hours 192 25 576 158 26 25 195 22 1219
Lump Sum: $5,375
Estimated: $24,646
DETAILED FEE ESTIMATE
WORK TASK DESCRIPTION
Bolton & Menk, Inc.
Hamburg Avenue Improvements
City of Lakeville, Minnesota Page 2 of 2