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HomeMy WebLinkAboutItem 06.b CITY OF LAKEVILLE CITY COUNCIL MEETING MINUTES November 19, 2018 Mayor Anderson called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall. After a moment of silence, the Pledge of Allegiance to the flag was given. Members Present: Council Members Davis, Wheeler, Hellier and Mayor Anderson Absent: Council Member LaBeau Staff Present: Justin Miller, City Administrator; Andrea McDowell Poehler, City Attorney; Jeff Long, Police Chief; Neil Normandin, Interim Public Works Director; David Olson, Community & Economic Development Director; Jerilyn Erickson, Finance Director; John Hennen, Parks & Recreation Director; Daryl Morey, Planning Director; Charlene Friedges, City Clerk. 3. Citizen Comments: None 4. Additional Agenda Information: None 5. Presentations/Introductions: Chief Long recognized several members of the Police Department for awards and promotions. He introduced the following: Sandy Thoeny, MN Narcotics Officer of the Year and promotion to Sergeant Doyle Cockrell, promotion to Sergeant Brad Paulson, promotion to Lieutenant Detective Coughlin, MN Sex Crimes Investigator of the Year, was not present. Chief Meyer presented the Fire Department third quarter report. 6. Consent Agenda Motion was made by Hellier, seconded by Wheeler, to approve the following: a. Check register review b. Minutes of the November 5, 2018 City Council meeting c. Minutes of the November 9, 2018 special Council meeting d. Resolution No. 18-138 amending the Lakeville Fire Relief Association Bylaws relating to pension benefit levels e. Audit Engagement Letter with Clifton Larson Allen LLP City Council Meeting Minutes, November 19, 2018 Page 2 f. Acceptance of Arts Center improvements and final payment to Pember Companies, Inc., Improvement Project 18-13 g. First Amendment to Development Contract with Mattamy Minneapolis LLC for Avonlea 4th Addition h. Agreement with Jeff Reisinger Lawn Service, Inc. for removing snow and ice on sidewalks abutting urban residential properties i. First Amendment to Development Contract with Ryan Contracting company for Wild Wings j. Findings of fact and conditional use permit to allow the construction of a daycare facility (Four Square Preschool and Daycare) at 17701 Glacier Way k. Findings of fact and variance from the required 20-foot bluff setback to allow the expansion of a deck onto a single-family home located at 10341 204th Street W. l. Acceptance of improvements and final payment to Pember Companies, Inc. for Holyoke Avenue Improvement Project 17-04 m. Receive bids and approve contract to Insituform Technologies, USA LLC for inflow and infiltration, Improvement Project 18-26 n. Resolution No. 18-139 granting Charter Cable Partners, LLC a franchise extension to December 31, 2019 o. Resolution No. 18-140 approving assignment of cable franchise from Charter Cable Partners LLC to Spectrum Mid-America, LLC p. Resolution No. 18-141 approving amendment to the pay period policy q. Encroachment Agreement with Brea Bauer for private improvements in public easements r. First Amendment to Site Lease Agreement with Nextera Networks, LLC s. Resolution No. 18-142 approving a special assessment agreement with Holyoke Properties, LLC Roll call was taken on the motion. Ayes – Davis, Anderson, Wheeler, Hellier City Council Meeting Minutes, November 19, 2018 Page 3 7. Public Hearing – 2019 Street Reconstruction Project Mayor Anderson opened the public hearing on the 2019 street reconstruction project, Improvement Project 19-02. Monica Heil of WSB & Associates provided an overview of the project, which is comprised of approximately 9.5 miles of local and collector streets within the City of Lakeville and 3.2 miles of local streets within the City of Burnsville. She provided information regarding the scope of the project, which includes mill and overlay of existing pavement, installation of new pavement section, spot repairs to the curb and gutter, watermain and sanitary sewer improvements, and corrosion protection for existing iron watermain pipe. Ms. Heil also provided a brief overview of the city’s assessment policy and the estimated assessments to the benefiting properties within the project area. Donald Kurta, 9455 161st Street W., asked why the streets need repair. Ms. Heil provided a brief overview of the city’s pavement management plan. Reconstruction of the streets, reusing the existing curb and gutter and addressing any drainage issues, she explained, can extend the useful life of the streets by 30 to 35 years. Edward Dahlbe, 16225 Judicial Road, asked if he would be assessed for both this project and Judicial Road at a future date. Ms. Heil explained that properties on corner lots receive one-half unit assessment for either street. Michael Brucciani, 9915 Oak Shore Drive, asked about access to his property during construction by newspaper and mail carriers. He also asked about project phasing and timelines. Ms. Heil stated the postmaster determines alternate locations for mail delivery; and the contractor will provide additional information to the residents regarding access, project phasing and timelines. John King, 16338 Jewel Avenue, asked about assessment payment terms and the wetland water basin off 163rd Street. Ms. Heil provided information regarding assessment terms. She also stated additional information related to wetland work will be discussed during final design. Bruce Larson, 11195 166th Street W, asked about interest on the special assessments. Finance Director Jerilyn Erickson explained that the interest rate charged on assessments is based on the interest charged when the bonds are sold, plus two percent. Lee Offerdahl, 9885 Upper 161st Street W., asked where the existing bituminous will be reclaimed, who determines whether damaged curb will be replaced and how the contractor will handle dust control. City Council Meeting Minutes, November 19, 2018 Page 4 Ms. Heil stated the material stockpiles become the property of the contractor and are removed from the project area. City staff evaluates and determines whether curb needs to be removed and replaced. Dust control is handled by the contractor. Motion was made by Hellier, seconded by Wheeler, to close the public hearing. Voice vote was taken on the motion. Ayes – unanimous Motion was made by Davis, seconded by Hellier, to approve Resolution No. 18-143 ordering Improvement Project 19-02 and authorizing WSB & Associates to prepare plans and specifications. Roll call was taken on the motion. Ayes – Anderson, Wheeler, Hellier, LaBeau 8. Public Hearing – Hamburg Avenue Improvements Mayor Anderson opened the public hearing on improvements to Hamburg Avenue between Lakeville Boulevard and CSAH 50 (202nd Street W.), Improvement Project 19-05. City Engineer Zach Johnson provided an overview of the project, which will urbanize and expand the existing roadway to function as a minor collector road. The improvements will also provide utility access to existing homes and provide treatment for stormwater runoff. He explained that this project area will be further impacted due to several projects slated for construction in 2019 by Dakota County and in conjunction with new residential developments. They include the reconstruction of County Road 50 from Holyoke Avenue to Cedar Avenue, the extension of 205th Street from Hamburg Avenue to Cedar Avenue, and improvements to Hamburg Avenue and 200th Street. Mr. Johnson provided estimated costs and assessments for Improvement Project 19-05. Construction is anticipated to begin in April or May. Chris Zweber, 20200 Hamburg Avenue, asked if the overhead power lines could be buried. She expressed concern with the amount of the assessment, access during construction and the high volume of traffic on Hamburg Avenue. Mr. Johnson stated overhead utility poles and lines are owned by Xcel Energy. They are not proposed to be replaced with this project. City and county staff will continue to monitor the intersection of Hamburg Avenue and County Road 50 to determine whether traffic volumes would support additional lanes or a roundabout. Scott Schlink, 20483 Hamburg Avenue, also commented on the utility poles. He asked about the ditches and water hookups. He also stated the mailboxes are in a dangerous location and should be moved. Mr. Johnson addressed the questions related to ditches, water hookups and mailboxes. City Council Meeting Minutes, November 19, 2018 Page 5 Kim Schlink, 20483 Hamburg Avenue, asked when the project design meetings would be held. Mr. Johnson stated there will likely be a series of meetings with the residents to discuss project design. Andrew Rundell, 20395 Hamburg Avenue, voiced opposition to the project and proposed assessment. Victoria Balogh, 20327 Hamburg Avenue, voiced concerns regarding the utility poles, location of mailboxes and the proposed assessment. Motion was made by Hellier, seconded by Davis, to close the public hearing. Voice vote was taken on the motion. Ayes – unanimous Mayor Anderson suggested City staff schedule regular monthly meetings with the residents to keep the lines of communication open with respect to this project. Motion was made by Hellier, seconded by Davis, to approve Resolution No. 18-144 ordering Improvement Project 19-05 and authorizing Bolton & Menk to prepare plans and specifications. Roll call was taken on the motion. Ayes – Wheeler, Hellier, Davis, Anderson 9. Shade Tree Epidemic Pest Control Neil Normandin presented a proposed shade tree epidemic pest control ordinance. Emily Ball, City Forester, explained the process for implementing the ordinance, which provides a means for the discovery and abatement of Emerald Ash Borer, Oak wilt and Dutch elm disease on both public and private property. The process will begin with clear and concise communication through the city’s website, local newspaper and social media. Staff will provide a progress update in the fall of next year. Motion was made by Hellier, seconded by Wheeler, to adopt Ordinance No. 1004 amending Title 4, Chapter 4, of the Lakeville City Code concerning shade tree epidemic pest control. Roll call was taken on the motion. Ayes -- Hellier, Davis, Anderson, Wheeler Motion was made by Hellier, seconded by Wheeler, to adopt Summary Ordinance No. 1004. Roll call was taken on the motion. Ayes -- Davis, Anderson, Wheeler, Hellier Motion was made by Davis, seconded by Wheeler, to approve the Emerald Ash Borer Management Plan and Shade Tree Pest Control Policy. City Council Meeting Minutes, November 19, 2018 Page 6 Roll call was taken on the motion. Ayes -- Anderson, Wheeler, Hellier, Davis 10. Unfinished business: None 11. New business: None 12. Announcements: Next regular Council meeting, December 3, 2018 Council work session, November 26, 2018 The meeting adjourned at 8:49 p.m. Respectfully submitted, ___________________________________ Charlene Friedges, City Clerk ____________________________________ Douglas P. Anderson, Mayor