HomeMy WebLinkAboutItem 5City of Lakeville
Parks & Recreation
Memorandum
To: Mayor and City Council
Justin Miller, City Administrator
Cc: Jerilyn Erickson, Finance Director
From: John Hennen, Parks and Recreation Director
Date: January 23, 2019
Subject: Park Referendum Discussion
BACKGROUND
At the January 7, 2019 City Council Work Session, the Mayor and City Council reviewed Springsted, Inc.
Park Survey Results which was completed to determine what residents would be willing to pay annually
towards park improvement projects with the idea of holding a special Park Bond Referendum Election
on May 14, 2019.
As you recall, five major projects were discussed which included: Antlers Park reconstruction, the
construction of Avonlea Community Park, East Community Park, Dome Facility/Hasse Arena and
improvements to Ames Arena equaling $33,675,000.
As a result of the survey, Springsted, Inc. recommended a tax impact not to exceed $85 per year for the
median-valued homeowner. $85 a year would equate to an approximate $27 million park bond
referendum. As mentioned previously, the total cost of the proposed park projects was $33,675,000;
therefore, the Mayor and City Council directed Staff to propose park amenity reductions to the projects
which would equal approximately $6.7 million.
Attached is a list of the proposed park amenity reductions which Staff will share with the Mayor and City
Council at the Work Session. Also attached is a Park Bond Referendum Scenarios flowchart.
On January 23, the Parks, Recreation and Natural Resources Committee (PRNRC) reviewed the proposed
park amenity reductions and made two motions on the item. The first was to recommend approval of
the reductions to the park projects proposed as part of the Park Bond Referendum by City Staff. The
second motion was to recommend that if private funding for the dome is secured; the proposed
reductions would be rescinded up to the dome funding amount that was cut. The draft minutes from
the PRNRC meeting are also attached.
DISCUSS SEASONAL SPORTS DOME FACILITY PROPOSAL – PUBLIC/PRIVATE PARTNERSHIP
As Staff shared with you at the City Council Retreat, the City and the Lakeville Area Public Schools
recently received a proposal from Dome Partners, LLC to partner with the Lakeville Area School District
and/or the City to build an air-supported dome facility at one of the three locations. One of those
locations included a dome attached to the north side of Hasse Arena. Attached is the proposal that was
submitted to the School District and City Staff.
At our meeting, staff will review the proposal with the Mayor and City Council and discuss how this
could affect a Park Bond Referendum if the proposal were to come to fruition.
Staff has been in discussion with Lakeville Area Public School officials regarding the need to acquire
school property north of Hasse Arena for the construction of a dome. In either case, if the dome is
constructed privately or publicly as part of a Park Bond Referendum, school district property will be
needed. The Lakeville Area Public School Board will be meeting on February 4 to discuss this issue.
DIRECTION
Staff is looking for direction from the Mayor and City Council regarding continuing to proceed with a
Park Bond Referendum and which projects would be included in the referendum along with direction
on the Public/Private Partnership proposal for a Seasonal Sports Dome Facility.
TOTAL
$26,972,648
PARK BOND REFERENDUM
PROPOSED PARK AMENITY REDUCTIONS
$7,500,000
$11,900,000
$2,000,000
TOTAL $33,675,000 $6,702,352
SUBTOTAL $2,000,000
Ames Arena
Bonding Costs
$5,000,000
$375,000
SUBTOTAL $700,000
Hasse Dome
$6,900,000Replace Dehumidifier Systems $700,000 54%
SUBTOTAL $2,884,350
East Community Park $2,000,000
Reduction - Design/Eng/Const. Adm (8%)$187,600
Reduction - Contingency and Mobilization (15%)$351,750
Multi-Purpose Field Lighting (3 @ $150,00)$450,000
Artificial Turf (1 Field)$970,000
Outdoor Fitness $90,000 51%
Hockey and Pleasure Rinks $195,000
B.B. Field Restroom/Concessions/Warminghouse
Building/Grandstand replaced with a Prefabricated
Building and Bleachers/Site Furnishings
$600,000
40%
B.B. Field - Entry Plaza Reduced $40,000
SUBTOTAL $1,118,002
Avonlea Park
Reduction - Design/Eng/Const. Adm (15%)$129,000
Reduction - Contingency and Mobilization (15%)$129,000
Shelter By 2 VB Courts (Incl Elect./Amenities) $53,000 52%
Adventure Challenge Area $227,000
PROJECT ESTIMATED
COST
PROPOSED
REDUCTION
COSTS
MORE LIKELY
%
Shade Umbrellas (Picnic Areas) (4 @ $7,500)$30,000 49%
Beach Shade Umbrellas (5 @ $10,000)$50,000 49%
Antlers Park
Reduce from 2 to 1 Bldg - Rest/Concessions $500,000 43%
May 14, 2019Council Action by February 28, 2019 (council meeting on Feb 19, 2019)Construction likely in 2020, unless plans and specs developed before referendumNovember 5, 2019Council Action by August 23, 2019 (council meeting on August 19, 2019)Likely to be at same time as ISD 194 electionConstruction could begin in 2020February 11 or April 14 2020Council Action by November 29, 2019 or January 31, 2020Construction possible in 2020May 12, 2020Council Action by February 28, 2020Construction unlikely in 2020, unless plans and specs developed before referendumAugust 11, 2020Council Action by May 29, 2020Primary election date (State and Federal Offices)Construction likely in 2021November 3, 2020Council Action by August 21, 2020General Election (Presidential, State and Federal Offices)Construction likely in 2021Park Bond Referendum Scenarios
CITY OF LAKEVILLE
PARKS, RECREATION & NATURAL RESOURCES COMMITTEE
MEETING MINUTES
January 23, 2019
Committee Chair Swan called the meeting to order at 6:00 p.m. in the Lake Marion
Conference Room.
Members Present: Bob Swan, Jeanne Peterson, Lori Bovitz, Holly Weberg, Patty Zuzek, Jim
Storms, Tom Goodwin, Tony Wotzka
Staff Present: Parks and Recreation Director John Hennen, Environmental Resources
Manager Mac Cafferty, City Forester Emily Ball, Recording Secretary Stella Eskelson
Representatives from Youth Athletic Associations: Thane Hathaway, Lakeville Baseball
Association and Chris Beumer, Lakeville Baseball Association
1.Approval of January 9, 2018 minutes
Minutes approved as written.
2.Citizen comments
No citizens present
3.Review Buckthorn Policy
City Forester Emily Ball was in attendance to present a Buckthorn Removal Policy, City Staff
recognizes that buckthorn is a significant issue and has outlined a plan outlining various
goals around managing this invasive species and restoring areas that have been
overgrown with it. Staff has already implemented management efforts at East Community
and Casperson Parks, these areas were chosen as they are somewhat contained making
them good candidates to try management options. Staff has also implemented controlled
burns in some areas that have proven effective but as residential areas continue to grow,
this is not an ideal management option. Buckthorn pullers are also available to residents
who want to manage buckthorn on their own property but currently, there is not a large-
scale plan in place to manage buckthorn. Ball shared some of the issues that buckthorn
presents to native vegetation and how disruptive it can be to the structure of woodland
growth when left unmanaged. She also covered several ways to treat buckthorn and the
process for removal. The policy outlines a phased, long-term management approach and
guidance for residents who are interested in volunteering to remove buckthorn on City
Property. Volunteer efforts would be closely monitored by City Staff, volunteers would be
provided basic training and asked to commit to a 3-year volunteer stint.
Committee Member Storms: Have volunteers been effective at managing buckthorn
removal?
Staff: No, volunteer efforts while ambitious have not proven effective at managing
buckthorn. The process to manage this species involves not only the removal but also
Parks, Recreation & Natural Resources Committee Meeting Minutes, January 23, 2019 Page 2
restoration of the land to native vegetation. The physical labor that is required for a large-
scale removal effort can exceed what volunteers were expecting.
Committee Member Swan indicated the committee will continue to discuss and review
the policy at a future meeting.
4. Discuss Seasonal Sports Dome Facility Proposal – Public/Private Sponsorship
City Staff and the Lakeville Area Public Schools received a proposal from Dome Partners,
LLC to build a seasonal sports dome in Lakeville. This group would be responsible for the
initial construction as well as all maintenance and operation costs. While the dome is up
from November through April the group will be responsible for scheduling the use of the
facility. The school district and/or City would be responsible for scheduling the use of the
facility from May through October. The proposal includes three possible locations for the
placement of the dome, but the North Side of Hasse Arena would be the most preferred
location. The school district would be asked to contribute land to accommodate the
facility. This proposal will be discussed at the upcoming City Council Work Session. Staff
has taken the steps to submit a Letter of Intent to ensure that all parties are committed to
the completion of this project.
Committee Member Storms: Was this proposal primarily developed by the school district?
Staff: Dome Partners, LLC was the primary developer of the proposal.
Committee Member Weberg: If the project moves forward, what language would be
included to ensure equitable usage for athletic association and school programs? Weberg
expressed concern that a privately-operated facility could result in the same limited usage
that Life Time offers to residents and wouldn’t prove beneficial to the community if an
agreement didn’t include specific parameters.
Staff: The proposal is still in high level discussion with a usage agreement yet to be
developed but anticipated this being part of future discussions.
The proposal indicates the current market pricing is $300-$350 per hour/per field which
seems high to committee members, LBA representatives and Staff.
Staff: Further research would be completed.
Committee Member Goodwin: If this proposal was accepted, would the dome no longer
be included in the proposed Park Bond Referendum?
Staff: The cost of the dome would be removed from the projects included in the
referendum.
5. Review Proposed Park Amenity Reductions Associated with Park Referendum
Projects
As follow up from the last meeting, Staff came prepared with a list of park amenity
reductions, Staff was asked to trim costs from $33,675,000 for major park projects to $27
million for a potential Park Bond Referendum. Staff identified what amenities garnered less
interest from the survey respondents to make these reductions. Some of the reductions
Parks, Recreation & Natural Resources Committee Meeting Minutes, January 23, 2019 Page 3
included; a building, shade umbrellas, shelters and adventure challenge area at Antlers
Park, East Community Park improvements and some amenities associated with the
baseball field at Avonlea. Staff asked for committee input on the proposed reductions.
Committee Member Storms: Given the current participation and usage of baseball fields
in Lakeville he is concerned about the addition of another field. He also stated that the
survey results indicated that there was less community support for the proposed field and
if this was the best use of potential funding from a Park Bond Referendum. Storms asked
the Lakeville Baseball Association representatives and Staff to consider options to
restore/improve current fields and utilize them more efficiently or leave opportunity for
the field to be installed at a later time with funding from future Park Dedication fees.
Chris Beumer: A field at the Avonlea location would be heavily utilized for tournaments
and league play that isn’t currently supported by the facilities within Lakeville. A Park Bond
Referendum and Avonlea being Lakeville’s last major athletic complex provides an
opportunity that would not be available at a later date. Renovating existing fields would
be a costly endeavor.
Committee Member Goodwin: What was the community support for this baseball field
from the survey results?
Staff: 40% of those surveyed were more likely to support a bond referendum that included
this amenity.
Chris Beumer: How was the field presented to survey participants, could the initial cost of
$1.6 million be a deterring factor?
Staff: The cost was not a part of the survey question, but a number of amenities associated
with the field were.
With the cost of the new baseball field being reduced from $1.6 million to $1 million, most
of the committee members were in support of its construction and felt like it was a
reasonable compromise.
Committee Member Peterson: What is the committee’s role in the cost reduction
conversation?
Staff: Staff is asking for a motion to recommend approval of the proposed reductions as
presented by Staff.
Committee Member Goodwin: Advised Staff to build the best possible facilities with the
potential bond referendum funds and not cheaper amenities that wouldn’t benefit the
community in the long run. Also asked if there were any reductions to the prairie/wetland
areas that had been proposed.
Staff: No, there had not been reductions to these amenities.
Motion made by Swan, seconded by Goodwin to recommend approval of the
reductions to the park projects proposed as part of the park bond referendum by City Staff.
Parks, Recreation & Natural Resources Committee Meeting Minutes, January 23, 2019 Page 4
Ayes: Unanimous.
Motion made by Goodwin, seconded by Peterson to recommend that if private funding
for a dome is secured, the proposed reductions would be rescinded up to the dome
funding amount that was cut.
Ayes: Unanimous.
7. Other Business:
Ritter Fest is scheduled for January 26 at Ritter Farm Park, volunteer opportunities are still
available.
Park Maintenance Staff is accepting bids for the King Park irrigation project that is slated
to begin this summer.
Active Adults membership has hit 1,200, Heritage Center Staff has been working hard to
achieve this goal for some time.
Arts Center Staff is busy completing their Strategic Plan.
Committee Members were asked to attend the upcoming City Council Work Session on
January 28.
8. Announcements:
The next PRNRC meeting is set for February 6th.
9. Adjourn:
Meeting adjourned at 7:55 p.m.
Respectfully submitted,
Stella Eskelson, Recording Secretary
Seasonal Dome Sports Facility Proposal
Public / Private Partnership
01.03.2019
Josh Kutzler
Dome Partners LLC
7201 W 78th Street Suite 100
Bloomington, MN 55439
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Overview
Dome Partners LLC would like to partner with the Lakeville Area Public School District and
or the City of Lakeville to build an air supported dome facility within the City of Lakeville.
We believe there are multiple sites in Lakeville that would be very favorable for a dome
facility including the sites next to Hasse Ice Arena and at Lakeville North High School.
We are proposing to build, maintain, and manage a seasonal sport dome facility on public
land. We are seeking a twenty year (20) ground lease agreement for a large enough site to
build an estimated 115,000 square foot seasonal domed turfed sport facility. We would be
responsible for all construction, operational, and maintenance cost of the facility while the
dome is up from November through April. The months the dome is not up (May-October)
the management and scheduling of the turf field would transfer to the school district.
Dome Partners LLC is a privately owned partnership whose members have specific
expertise and have successfully designed, built, consulted and managed seasonal dome
facilities in the Twin Cities metro area including dome facilities in West St. Paul, Vadnais
Heights, Savage, and Dundas.
Goals & Objectives
1.Obtain ground lease agreement with Lakeville Area Public Schools and/or the City of
Lakeville for a site large enough to build an estimated 115,000 square foot seasonal
domed turf sports facility
2.Build the seasonal facility with construction completion by October 15, 2019.
3.Open the facility by November 1, 2019.
Specifications & Benefits
1.Construction Specifics
a.Air Supported Fabric Dome Structure built over Synthetic Grass Surfacing
i.450’ long x 250 ‘ wide x 75’ high (115,000 square feet)
ii.Revolving Door, Personnel Airlock Doors, Vehicle Air Lock Door,
Pressure Balanced Emergency Exit Doors, LED Light Fixtures, Low Bias
Cable System, AHU w/ Emergency Back Up Generator, Wind Sensor,
Snow Sensor, Web Based Access System, Remote Control Panel
iii.Standard Seaman PVDF Acrylic or Triple Wall w/Mylar Dome with
Aluminum Extrusion Channel
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iv.Elite Series turf by FieldTurf with game lines for 4 sports.
b.Proposal would include but not limited to: Project Management, Earthwork,
Turf Sub-Base Prep/Drainage, Site Concrete, Demolition, Fencing, Utilities,
Landscape, and Bituminous Paving
c.Facility entrance would be determined specific to site selection. The site at
Hasse may lend itself to entrance via arena main entrance. The site at
Lakeville North High School would require a 1,800-2,000 square foot
structure to hold bathrooms, office, front desk, and storage. The design,
style, and placement would be determined in discussions with LAPS and/or
the City of Lakeville.
2.Land Acquisition
a.Hasse Ice Arena Site
i.Option 1: Dome attached to Arena (entrance via Arena)
1.Would need to coordinate with City of Lakeville and LAPS on
land agreement as footprint would require land from both
entities.
2.Facility footprint would require approximately at a minimum
65,000 square feet (250x250) or 1.5 acres of LAPS land.
3.Benefits: Efficiencies of existing building with restrooms,
concessions, and oversight.
4.Benefit: Potentially lower construction cost.
ii.Option 2: Build stand alone structure with entrance building.
1.Ground Lease Agreement with Lakeville Area Public Schools.
2.Build exclusively on LAPS land.
3.Footprint would run east to west over the 3 soccer field decks
on the southwest corner of the McGuire soccer fields.
4.Benefit: Would eliminate need to merge parcels, acquire land
from Lakeville HRA or LAPS.
5.Benefit: Keep open option for future hockey arena expansion.
6.Benefit: Proximity would be 250 feet closer to McGuire MS for
school uses.
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b.Lakeville North High School
i.Ground Lease Agreement with Lakeville Area Public Schools
ii.Dome site location on field deck directly east of high school between
school and varsity baseball field.
iii.Benefit: Decreases the field deck gap between high school sites.
Lakeville South has 11 field decks while North location only has 3 field
decks.
iv.Benefit: Would offset future land restraints caused by planned future
Ames Arena parking expansion.
v.Benefit: Dome located at either high school was overwhelmingly
choice of youth groups and high school activities directors.
3.Management of Facility & Pricing
a.Sports Facility Development and Management Group. (November 1 - April 30)
Dome UP.
i.SFDMG would be responsible for staffing and maintenance cost.
ii.SFDMG would be responsible for all marketing, scheduling, and
contracts for usage of the facility.
iii.SFDMG would be responsible for putting up, taking down, and storage
of the dome.
iv.General pricing to the public for usage would be in line with market
conditions that are driven by demand. Current market pricing is
$300-$350 per hour per field with 3 fields available for rental.
b.Lakeville Area Public Schools. (May 1 - October 31) Dome DOWN
i.Scheduling would process through Community Education and the
district activity directors as a normal field or gym.
ii.Cost to use turf would be determined by LAPS and any revenue
generated from turf rental would remain with LAPS.
4.Benefits to Lakeville Area Public Schools and the City of Lakeville.
a.100% privately financed.
i.No tax dollars required.
ii.No construction cost.
iii.No operational cost.
iv.No maintenance cost or replacement cost.
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b.Educational Benefit
i.Lakeville students would have access to year round turf to use.
ii.Would alleviate gym space deficiencies at McGuire Middle School.
iii.Would free up indoor court space at other Lakeville school district
buildings making more time available for court sports such as
basketball and volleyball.
iv.Use of turf field at no cost from May-October for community
education and youth associations such as football, soccer, lacrosse,
marching band, and dance line. (scheduling maintained by LAPS)
v.Free full field usage daily Monday-Friday from 2:30 to 5:00 PM daily
for usage by school district.
vi.First rights to Monday through Friday time from 6:00 AM to 2:30 PM at
a discounted rate prorated to the facility utility cost for that time.
c.Community Good Will & Benefit
i.City Park and Recreation programming could provide expanded
offerings for citizens of all ages.
ii.Local youth and adult teams and leagues will not have to travel to
other dome facilities in Rosemount, Savage, or Dundas/Northfield.
iii.Immediate boost to the local business community. New dollars will
be spent in the local economy on food, gas, supplies, and services.
5.Required Due Diligence
a.Architect Site Plan / Final Design
b.Soil & Environmental Testing
c.Complete Civil Engineering
d.Finalize Scope of Work
e.Project Management Timeline
f.AIA Contract with General Contractors
g.Government Approvals
h.Meet with all potential users.
i.Secure letter of intent from users.
j.Secure usage contract from primary users.
k.Master Schedule Facility.
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6.Dome Partners LLC
a.A new Minnesota limited liability corporation owned by Engelsma
Construction, Sports Facility Development and Management Group, and
Merilane Investments LLC.
b.Engelsma Construction is owned by Jeff Engelsma. Three generations of
experience in building in the Minnesota market including multi-unit housing,
senior living, professional buildings in the health and wellness space, general
office buildings, retail buildings and complexes, and specialty buildings
including ice arenas and sport complexes.
c.Sports Facility Development and Management Group is owned by Mark
Bigelbach. SFDMG has built and managed or consulted on domes in West
St. Paul, Vadnais Heights, Savage, and Dundas.
d.Merilane Investment LLC is privately owned by the Eftekhari Family with
business holdings in healthcare, aviation, and commercial real estate with
active holdings in New York, California, Minnesota, and Costa Rica.
e.Construction Financing for the project will be provided by the Bloomington
office of Choice Financial.
Supporting Information to follow
Site Plans for Hasse Ice Arena and Lakeville North High School.
Rendering of dome with stand alone entrance.
DIRECTION
We request the opportunity to meet with the district to discuss our proposal to identify the
preferred site and amenities to allow for the completion of construction details and cost.
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Site Options
Hasse Ice Arena - Attached (Option 1)
Hasse Ice Arena - Option 2 (Stand Alone Structure)
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Lakeville North
Site Rendering with Entrance Building