HomeMy WebLinkAboutItem 06.g
Date: February 4, 2019 Item No.
ACCEPT PROPOSAL FROM PRO-WEST AND ASSOCIATES
FOR PROFESSIONAL SERVICES FOR GIS ASSET MANAGEMENT PROJECT
Proposed Action
Staff recommends adoption of the following motion: Move to accept proposal for professional
services from Pro-West and Associates for the GIS Asset Management project.
Overview
The City’s Geographic Information Systems (GIS) staff maintains the data base of City assets and
infrastructure. City staff proposes to complete an audit of public utilities (sanitary sewer, water
service and storm sewer) to ensure the reliability and accuracy of historic and present-day data.
Results will also assist in capital improvement planning.
City GIS staff and Pro-West and Associates’ (Pro-West) staff developed a methodology and
standards to evaluate the City’s public utility data. Pro-West’s proposal identifies the scope of
services and estimated cost to complete the project. The estimated project completion date is
July 1, 2019.
Primary Issues to Consider
• Budgeted City funding sources include the Sanitary Sewer Operating Fund, the Water
Operating Fund and the Environmental Resources Fund. The project cost is shared
equally among these funds.
• Proposal is subject to the Master Agreement for Professional Engineering Services
between the City and Pro-West & Associates approved by the City Council on July 18,
2016.
Supporting Information
• Pro-West & Associates proposal dated January 7, 2019.
Financial Impact: $52,096 Budgeted: Y☒ N☐ Source: Multiple Funds
Related Documents:
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Eric Priewe, GIS Supervisor
PROJECT ESTIMATE
It’s important to know 8239 State 371 NW | PO Box 812 | Walker, MN 56484
PH 320.207.6868 | FX 320.207.6869 | www.prowestgis.com | consult@prowestgis.com
City of Lakeville, MN
Phase 7 Utility Updates
Date: 1-7-19
Client: Eric Priewe
GIS Manager
20195 Holyoke Av
Lakeville, MN 55044
Complete remaining sections.
Pro-West & Associates Project Manager: Kendis Scharenbroich
Phone: 320-207-6861
Email: kscharen@prowestgis.com
Client Project Manager: Eric Priewe
Phone: 952-985-4531
Email: epriewe@lakevillemn.gov
Project Schedule: July 1st, 2019
Answer questions as needed
PROJECT DESCRIPTION
PROJECT MANAGEMENT
CLIENT RESPONSIBILITIES
2
Deliver updated utility data per the project map listed above, using the data standards set forth in the project plan.
This updated map eliminated sections: 24 & 35 (very little there), 15,16, & 21 (new construction, no asbuilts
yet), 2 (old area with only a few poor asbuilts) and the corridors (~50’ from centerline) along Kenwood &
Holyoke where they were just reconstructed and asbuilts are not yet available.
If PWA runs into unknown issues such as, more metric as-builts or areas that require new or additional data
standards, the project area will be evaluated and discussed with the City. Less sections may be completed
should unforeseen issues arise.
$52,096
*Hourly, not to exceed agreement.
* Payment is due within 45 days of an invoice date. If payments are not received within 45 days of the invoice
date, a late fee of 1.5% of the invoice amount will be charged for each 45 day cycle that the payment is late.
** 3% convenience fee will be added for payment by credit card
COST ESTIMATE
DELIVERABLES
3
To proceed with the described services in this estimate, please sign and date below and return to the Project
Manager listed above.
CLIENT Pro-West & Associates
Acceptance Signature: Signature:
____________________________Date:________ ____________________________Date:_________
____________________________Date:________
Estimate valid for 90 days