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Date: Item No. LAKEVILLE POLICE DEPARTMENT PURCHASE AGREEMENT WITH MARCO TECHNOLOGIES INC. Proposed Action Staff recommends adoption of the following motion: Move to approve Statement of Work and Proposal for purchase from Marco Technologies, an LLC. Overview Funds for Building Display replacement for the police department were included in the 2019 budget. This purchase agreement will authorize the replacement of the second half of a project started in 2018. Approval will complete this project. Primary Issues to Consider • Building Display is needed for communication in the police department. • Funds were approved in 2019 Building Fund budget. • The replacement is needed to keep infrastructure maintained. Supporting Information • Statement of Work Agreement with Marco Technologies LLC. • Proposal Agreement with Marco Technologies LLC. Financial Impact: $ Budgeted: Y☒ N☐ Source: Related Documents: (CIP, ERP, etc.): Envision Lakeville Community Values: Safety Throughout the Community Report Completed by: Deputy Chief John Kornmann February 19, 2019 54,310.60 Building Fund 2019 Budget Prepared By Ted Greely Technology Advisor 320.259.3001 x6140 tedg@marconet.com Document Number: 028688 February 13, 2019 John Kornmann jekornmann@lakevillemn.gov CITY OF LAKEVILLE A Proposal for City of Lakeville - FY19 Police Department AV Ship To: CITY OF LAKEVILLE - POLICE DEPT 9237 183RD ST W LAKEVILLE, MN 55044 John Kornmann 952.985.4802 jekornmann@lakevillemn.gov 20195 HOLYOKE AVE LAKEVILLE, MN 55044 John Kornmann 952.985.4802 jekornmann@lakevillemn.gov CITY OF LAKEVILLE Ted Greely 320.259.3001 x6140 tedg@marconet.com Marco - Minneapolis Prepared by:Prepared for:Quote Information: Quote #: 028688 Version: 3 Date Issued: 02/13/2019 Expiration Date: 02/28/2019 Job Number: 16276 Briefing Room Part Number Description Price Qty Ext. Price Video PN-LE901 Sharp - 90" Commercial LED TV - 1080p - 1920 x 1080 Resolution – 350 cd/m2 Brightness – 5000:1 Contrast – Digital Tuner - 2 x 10W Audio – USB Media Player - 3 x HDMI – RJ-45 Ethernet - RS-232 Control - Three Year Warranty $5,588.24 1 $5,588.24 XSM1U Chief - Fusion Series - Static Wall Mount for X-Large Display - Micro- adjustable - Universal Interface Bracket - Black $232.29 1 $232.29 PAC116 Chief - Metal Stud Anchor Kit - 8 Anchors $28.97 1 $28.97 CD-MX9F Maxblox - DB9 Female to Terminal Block Connector $19.41 1 $19.41 PC-G1960-E-P-C Liberty - Single Gang Wall Plate - 1" x 1-7/8" Oval Rubber Grommet Pass Through - Clear Anodized Aluminum $15.63 1 $15.63 OFE OWNER FURNISHED EQUIPMENT - PC behind Display $0.00 1 $0.00 AM-200 Crestron - AirMedia Presentation System 200 $1,125.00 1 $1,125.00 P222P-3.5SM- 2RCAM-50 Liberty - 3.5mm TRS Stereo Male to 2-RCA Male L/R Audio Cable - Plenum Rated - 50' $31.21 1 $31.21 DM-NVX-D30 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $812.00 1 $812.00 OFE OWNER FURNISHED EQUIPMENT - Keypads $0.00 1 $0.00 Control HD-MD-400-C-E KIT Crestron - HD Scaling Auto-Switcher & Extender 400 $764.71 1 $764.71 70-1097-02 Extron - SMB 112 - SMB 110 Series Two-Gang Surface Mount Box - Black $142.86 1 $142.86 Cable Cubby Page: 2 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO 60-1707-02 Extron - Cable Cubby 1202 - Series/2 Cable Access Enclosure for AV Connectivity and AC Power -with US AC Power Module - Black $428.57 1 $428.57 Cables PPCE5BS100BL Liberty - Cat5e Patch Cable - Shielded - Plenum Rated - Blue - 100'$106.53 1 $106.53 PC6B007BL Liberty - Cat6 Patch Cable - Blue - 7ft $3.41 1 $3.41 DL-AR4193 Liberty - Digitalinx HDMI Adapter Ring - Includes Base Security Clamp & Cable and Four HDMI Female Adapters: 4K DisplayPort Male, 4K Mini-DisplayPort Male, USB "C" Male, and Apple Lightning Male $236.20 1 $236.20 26-663-06 Extron - HDMI Ultra Series - High Speed HDMI Cable - 6ft $50.00 4 $200.00 26-663-09 Extron - HDMI Ultra Series - High Speed HDMI Cable - 9ft $57.14 1 $57.14 26-663-12 Extron - HDMI Ultra Series - Premium High Speed Ultra-flexible HDMI Cable - 12ft $64.29 1 $64.29 M Professional Services $4,097.00 1 $4,097.00 AVPRODSC Miscellaneous Installation Materials 1 AVSC-I Professional AV Installation Services 1 AVSC-I Programming 1 AVSC-C Engineering 1 IAV-C Line Drawings 1 IAVPM Client Integration 1 Subtotal:$13,953.46 Chiefs Conference Room Part Number Description Price Qty Ext. Price Video PN-UH601 Sharp - 60" Commercial 4K Ultra-HD LED TV - 3840 x 2160 Resolution - 300 cd/m2 Brightness - 4,000:1 Contrast - Edge Lit LED Backlight - Analog/Digital Tuner - 2 x 10W Stereo Audio - USB Media Player - 2 x HDMI - RJ-45 - LAN/RS-232C Control - 3 Year Warr $1,088.24 1 $1,088.24 02445 C2G - Velocity DB9 Female to 3.5mm Stereo Male Adapter Cable - for RS-232 Serial Control Signals through 3.5mm Stereo Port - Black - 1.5ft $0.00 1 $0.00 LTM1U Chief - Fusion Series Large Tilting Wall Mount - Micro-adjustable - Universal Interface Bracket - Black $259.71 1 $259.71 PAC116 Chief - Metal Stud Anchor Kit - 8 Anchors $28.97 1 $28.97 CD-MX9F Maxblox - DB9 Female to Terminal Block Connector $19.41 1 $19.41 Page: 3 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO PC-G1960-E-P-C Liberty - Single Gang Wall Plate - 1" x 1-7/8" Oval Rubber Grommet Pass Through - Clear Anodized Aluminum $15.63 1 $15.63 OFE OWNER FURNISHED EQUIPMENT - PC behind Display $0.00 1 $0.00 AM-200 Crestron - AirMedia Presentation System 200 $1,125.00 1 $1,125.00 DM-NVX-D30 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $812.00 1 $812.00 OFE OWNER FURNISHED EQUIPMENT - Keypads $0.00 1 $0.00 DL-HFC-075F Liberty - DigitaLinx Hybrid Copper / Fiber Optic HDMI Cable with Detachable Heads - Plenum Rated - 75ft $371.43 1 $371.43 HD-DA2-4KZ-E Crestron - 1:2 HDMI Distribution Amplifier with 4K60 4:4:4 & HDR Support $235.29 1 $235.29 Control HD-MD-400-C-E KIT Crestron - HD Scaling Auto-Switcher & Extender 400 $764.71 1 $764.71 70-1097-02 Extron - SMB 112 - SMB 110 Series Two-Gang Surface Mount Box - Black $142.86 1 $142.86 Cable Cubby 60-1707-02 Extron - Cable Cubby 1202 - Series/2 Cable Access Enclosure for AV Connectivity and AC Power -with US AC Power Module - Black $428.57 1 $428.57 Cables PPCE5BS100BL Liberty - Cat5e Patch Cable - Shielded - Plenum Rated - Blue - 100'$106.53 1 $106.53 PC6B007BL Liberty - Cat6 Patch Cable - Blue - 7ft $3.41 1 $3.41 DL-AR4193 Liberty - Digitalinx HDMI Adapter Ring - Includes Base Security Clamp & Cable and Four HDMI Female Adapters: 4K DisplayPort Male, 4K Mini-DisplayPort Male, USB "C" Male, and Apple Lightning Male $236.20 1 $236.20 26-663-06 Extron - HDMI Ultra Series - High Speed HDMI Cable - 6ft $50.00 4 $200.00 26-663-09 Extron - HDMI Ultra Series - High Speed HDMI Cable - 9ft $57.14 1 $57.14 26-663-12 Extron - HDMI Ultra Series - Premium High Speed Ultra-flexible HDMI Cable - 12ft $64.29 2 $128.58 M Professional Services $4,290.00 1 $4,290.00 AVPRODSC Miscellaneous Installation Materials 1 AVSC-I Professional AV Installation Services 1 AVSC-I Programming 1 AVSC-C Engineering 1 Page: 4 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO IAV-C Line Drawings 1 IAVPM Client Integration 1 Subtotal:$10,313.68 Deputy Chiefs Conference Room Part Number Description Price Qty Ext. Price Video PN-UH601 Sharp - 60" Commercial 4K Ultra-HD LED TV - 3840 x 2160 Resolution - 300 cd/m2 Brightness - 4,000:1 Contrast - Edge Lit LED Backlight - Analog/Digital Tuner - 2 x 10W Stereo Audio - USB Media Player - 2 x HDMI - RJ-45 - LAN/RS-232C Control - 3 Year Warr $1,088.24 1 $1,088.24 02445 C2G - Velocity DB9 Female to 3.5mm Stereo Male Adapter Cable - for RS-232 Serial Control Signals through 3.5mm Stereo Port - Black - 1.5ft $0.00 1 $0.00 LTM1U Chief - Fusion Series Large Tilting Wall Mount - Micro-adjustable - Universal Interface Bracket - Black $259.71 1 $259.71 PAC116 Chief - Metal Stud Anchor Kit - 8 Anchors $28.97 1 $28.97 CD-MX9F Maxblox - DB9 Female to Terminal Block Connector $19.41 1 $19.41 PC-G1960-E-P-C Liberty - Single Gang Wall Plate - 1" x 1-7/8" Oval Rubber Grommet Pass Through - Clear Anodized Aluminum $15.63 1 $15.63 OFE OWNER FURNISHED EQUIPMENT - PC behind Display $0.00 1 $0.00 AM-200 Crestron - AirMedia Presentation System 200 $1,125.00 1 $1,125.00 DM-NVX-D30 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $812.00 1 $812.00 OFE OWNER FURNISHED EQUIPMENT - Keypads $0.00 1 $0.00 DL-HFC-075F Liberty - DigitaLinx Hybrid Copper / Fiber Optic HDMI Cable with Detachable Heads - Plenum Rated - 75ft $371.43 1 $371.43 HD-DA2-4KZ-E Crestron - 1:2 HDMI Distribution Amplifier with 4K60 4:4:4 & HDR Support $235.29 1 $235.29 Control HD-MD-400-C-E KIT Crestron - HD Scaling Auto-Switcher & Extender 400 $764.71 1 $764.71 70-1097-02 Extron - SMB 112 - SMB 110 Series Two-Gang Surface Mount Box - Black $142.86 1 $142.86 Cable Cubby 60-1707-02 Extron - Cable Cubby 1202 - Series/2 Cable Access Enclosure for AV Connectivity and AC Power -with US AC Power Module - Black $428.57 1 $428.57 Cables Page: 5 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO PPCE5BS100BL Liberty - Cat5e Patch Cable - Shielded - Plenum Rated - Blue - 100'$106.53 1 $106.53 PC6B007BL Liberty - Cat6 Patch Cable - Blue - 7ft $3.41 1 $3.41 DL-AR4193 Liberty - Digitalinx HDMI Adapter Ring - Includes Base Security Clamp & Cable and Four HDMI Female Adapters: 4K DisplayPort Male, 4K Mini-DisplayPort Male, USB "C" Male, and Apple Lightning Male $236.20 1 $236.20 26-663-06 Extron - HDMI Ultra Series - High Speed HDMI Cable - 6ft $50.00 4 $200.00 26-663-09 Extron - HDMI Ultra Series - High Speed HDMI Cable - 9ft $57.14 1 $57.14 26-663-12 Extron - HDMI Ultra Series - Premium High Speed Ultra-flexible HDMI Cable - 12ft $64.29 1 $64.29 M Professional Services $4,290.00 1 $4,290.00 AVPRODSC Miscellaneous Installation Materials 1 AVSC-I Professional AV Installation Services 1 AVSC-I Programming 1 AVSC-C Engineering 1 IAV-C Line Drawings 1 IAVPM Client Integration 1 Subtotal:$10,249.39 Investigations Conference Room Part Number Description Price Qty Ext. Price Video PN-UH701 Sharp - 70" Commercial 4K Ultra-HD LED TV - 3840 x 2160 Resolution - 300 cd/m2 Brightness - 4,000:1 Contrast - Edge Lit LED Backlight - Analog/Digital Tuner - 2 x 10W Stereo Audio - USB Media Player - 2 x HDMI - RJ-45 - LAN/RS-232C Control - 3 Year Warr $1,511.76 1 $1,511.76 02445 C2G - Velocity DB9 Female to 3.5mm Stereo Male Adapter Cable - for RS-232 Serial Control Signals through 3.5mm Stereo Port - Black - 1.5ft $0.00 1 $0.00 XTM1U Chief - Fusion Series X-Large Tilting Wall Mount - Micro-adjustable - Universal Interface Bracket - Black $307.71 1 $307.71 PAC116 Chief - Metal Stud Anchor Kit - 8 Anchors $28.97 1 $28.97 CD-MX9F Maxblox - DB9 Female to Terminal Block Connector $19.41 1 $19.41 PC-G1960-E-P-C Liberty - Single Gang Wall Plate - 1" x 1-7/8" Oval Rubber Grommet Pass Through - Clear Anodized Aluminum $15.63 1 $15.63 OFE OWNER FURNISHED EQUIPMENT - PC behind Display $0.00 1 $0.00 Page: 6 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO AM-200 Crestron - AirMedia Presentation System 200 $1,125.00 1 $1,125.00 P222P-3.5SM- 2RCAM-50 Liberty - 3.5mm TRS Stereo Male to 2-RCA Male L/R Audio Cable - Plenum Rated - 50' $31.21 1 $31.21 DM-NVX-D30 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $812.00 1 $812.00 Control HD-MD-400-C-E KIT Crestron - HD Scaling Auto-Switcher & Extender 400 $764.71 1 $764.71 HZ-KPCN-B Crestron - Horizon Keypad - Cresnet - Black $176.47 2 $352.94 HZ-FP-G2-B Crestron - Horizon Faceplate - 2-Gang - Black $23.53 1 $23.53 AVPROD Crestron Custom Engraved Button Allowance $100.00 1 $100.00 70-1097-02 Extron - SMB 112 - SMB 110 Series Two-Gang Surface Mount Box - Black $142.86 1 $142.86 Cable Cubby 60-1707-02 Extron - Cable Cubby 1202 - Series/2 Cable Access Enclosure for AV Connectivity and AC Power -with US AC Power Module - Black $428.57 1 $428.57 Cables PPCE5BS100BL Liberty - Cat5e Patch Cable - Shielded - Plenum Rated - Blue - 100'$106.53 1 $106.53 PC6B007BL Liberty - Cat6 Patch Cable - Blue - 7ft $3.41 1 $3.41 DL-AR4193 Liberty - Digitalinx HDMI Adapter Ring - Includes Base Security Clamp & Cable and Four HDMI Female Adapters: 4K DisplayPort Male, 4K Mini-DisplayPort Male, USB "C" Male, and Apple Lightning Male $236.20 1 $236.20 26-663-06 Extron - HDMI Ultra Series - High Speed HDMI Cable - 6ft $50.00 4 $200.00 26-663-09 Extron - HDMI Ultra Series - High Speed HDMI Cable - 9ft $57.14 1 $57.14 26-663-12 Extron - HDMI Ultra Series - Premium High Speed Ultra-flexible HDMI Cable - 12ft $64.29 1 $64.29 M Professional Services $4,097.00 1 $4,097.00 AVPRODSC Miscellaneous Installation Materials 1 AVSC-I Professional AV Installation Services 1 AVSC-I Programming 1 AVSC-C Engineering 1 IAV-C Line Drawings 1 IAVPM Client Integration 1 Page: 7 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO Subtotal:$10,428.87 Main Conference Room Part Number Description Price Qty Ext. Price Video PN-LE901 Sharp - 90" Commercial LED TV - 1080p - 1920 x 1080 Resolution – 350 cd/m2 Brightness – 5000:1 Contrast – Digital Tuner - 2 x 10W Audio – USB Media Player - 3 x HDMI – RJ-45 Ethernet - RS-232 Control - Three Year Warranty $5,588.24 1 $5,588.24 XSM1U Chief - Fusion Series - Static Wall Mount for X-Large Display - Micro- adjustable - Universal Interface Bracket - Black $232.29 1 $232.29 PAC116 Chief - Metal Stud Anchor Kit - 8 Anchors $28.97 1 $28.97 CD-MX9F Maxblox - DB9 Female to Terminal Block Connector $19.41 1 $19.41 PC-G1960-E-P-C Liberty - Single Gang Wall Plate - 1" x 1-7/8" Oval Rubber Grommet Pass Through - Clear Anodized Aluminum $15.63 1 $15.63 OFE OWNER FURNISHED EQUIPMENT - PC behind Display $0.00 1 $0.00 AM-200 Crestron - AirMedia Presentation System 200 $1,058.82 1 $1,058.82 P222P-3.5SM- 2RCAM-50 Liberty - 3.5mm TRS Stereo Male to 2-RCA Male L/R Audio Cable - Plenum Rated - 50' $31.21 1 $31.21 DM-NVX-D30 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $812.00 1 $812.00 Control HD-MD-400-C-E KIT Crestron - HD Scaling Auto-Switcher & Extender 400 $764.71 1 $764.71 HZ-KPCN-B Crestron - Horizon Keypad - Cresnet - Black $176.47 2 $352.94 HZ-FP-G2-B Crestron - Horizon Faceplate - 2-Gang - Black $23.53 1 $23.53 AVPROD Crestron Custom Engraved Button Allowance $100.00 1 $100.00 70-1097-02 Extron - SMB 112 - SMB 110 Series Two-Gang Surface Mount Box - Black $142.86 1 $142.86 Cable Cubby 60-1707-02 Extron - Cable Cubby 1202 - Series/2 Cable Access Enclosure for AV Connectivity and AC Power -with US AC Power Module - Black $428.57 1 $428.57 Cables PPCE5BS100BL Liberty - Cat5e Patch Cable - Shielded - Plenum Rated - Blue - 100'$106.53 1 $106.53 PC6B007BL Liberty - Cat6 Patch Cable - Blue - 7ft $3.41 1 $3.41 Page: 8 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO DL-AR4193 Liberty - Digitalinx HDMI Adapter Ring - Includes Base Security Clamp & Cable and Four HDMI Female Adapters: 4K DisplayPort Male, 4K Mini-DisplayPort Male, USB "C" Male, and Apple Lightning Male $236.20 1 $236.20 26-663-06 Extron - HDMI Ultra Series - High Speed HDMI Cable - 6ft $50.00 4 $200.00 26-663-09 Extron - HDMI Ultra Series - High Speed HDMI Cable - 9ft $57.14 1 $57.14 26-663-12 Extron - HDMI Ultra Series - Premium High Speed Ultra-flexible HDMI Cable - 12ft $64.29 1 $64.29 M Professional Services $4,097.00 1 $4,097.00 AVPRODSC Miscellaneous Installation Materials 1 AVSC-I Professional AV Installation Services 1 AVSC-I Programming 1 AVSC-C Engineering 1 IAV-C Line Drawings 1 IAVPM Client Integration 1 Subtotal:$14,363.75 FY18 Change Part Number Description Price Qty Ext. Price ***ADDS*** Digital Signage Adds DM-NVX-D30 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $812.00 14 $11,368.00 DM-NVX-E30C Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Encoder Card $812.00 5 $4,060.00 CP3N Crestron - 3-Series Control System - w/Dedicated Management Network - 1U Rackmount $1,625.00 1 $1,625.00 Patrol Conference Room Adds DM-NVX-D30 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Decoder $812.00 1 $812.00 OFE OWNER FURNISHED EQUIPMENT - Keypads $0.00 1 $0.00 ***RETURNS*** Digital Signage Returns DM-NVX-350 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Encoder/Decoder $1,058.82 -14 ($14,823.48) DM-NVX-350C Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Encoder/Decoder Card $1,125.00 -5 ($5,625.00) Page: 9 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO Patrol Conference Room Returns DM-NVX-350 Crestron - DigitalMedia 4K60 4:4:4 HDR Network AV Encoder/Decoder $1,058.82 -1 ($1,058.82) HZ-KPCN-B Crestron - Horizon Keypad - Cresnet - Configurable Buttons - Black $187.50 -2 ($375.00) RMC3 Crestron - 3-Series Room Media Controller $625.00 -1 ($625.00) PW-2420RU Crestron - 50W 24VDC Power Supply - 50 W Output Power - 2 A Output Current $156.25 -1 ($156.25) MAV Crestron Custom Engraved Button Allowance $100.00 -2 ($200.00) Subtotal:($4,998.55) Page: 10 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO Description Amount Quote Summary - One-Time Expenses Briefing Room $13,953.46 Chiefs Conference Room $10,313.68 Deputy Chiefs Conference Room $10,249.39 Investigations Conference Room $10,428.87 Main Conference Room $14,363.75 FY18 Change ($4,998.55) Total:$54,310.60 Payment Terms: Payment terms are net 15 days from date of Invoice. For orders over $25,000, we require a twenty-five percent down at time of order. All Software and Hardware are invoiced at the time of delivery to the customer. Professional Services are due upon completion of the engagement or with progress billing as laid out in the scope of services. Warranty: Your equipment is covered by it’s respective manufacturer warranties. Please consult the warranty documentation that accompanies the product for details. Any charges from the manufacturer are the sole responsibility of the customer (including, but not limited to, shipping, travel and/or labor charges). Marco can provide assistance with the processing of these warranties for a processing fee. Optional contracts or warranty enhancements are available for an additional fee at the time of purchase. Returns: Upon receipt of merchandise, make sure specifications are correct before opening or marking merchandise. If you need to make a return to Marco, you must: Request to return the UNOPENED merchandise within fifteen (15) days; Product must be returned in the original undamaged/unmarked box; Recognize that special or custom orders are non-returnable; Merchandise can be subject to restock fees and/or denial of return. – For Marco’s Complete Return Policy, please refer to: http://www.marconet.com/support/request-return/return-policy/ Tax, Shipping, Errors: Taxes, shipping, handling and other fees may apply where applicable. We reserve the right to cancel orders arising from pricing or other errors. Marco Technologies, LLC Signature: Name:John Kornmann Date: PO Number: Signature: Name: Title: Date: CITY OF LAKEVILLE Page: 11 of 11 Job #: 16276Quote #028688 v3 CONFIDENTIAL | MARCO STATEMENT OF WORK Prepared For: Client Name: John Kornmann Company Name: City of Lakeville Address: 9237 183rd St Lakeville, MN 55044 Phone: 952.985.4802 Email: jekornmann@lakevillemn.gov Date: 2/14/2019 Prepared By: Technology Advisor: Ted Greely Phone: 651.634.6140 Email: tedg@marconet.com Web: www.marconet.com Document Number: SOW16276 © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 2 STATEMENT OF WORK ABOUT THIS STATEMENT OF WORK (SOW) This Statement of Work (SOW) outlines the products (if applicable), services, and deliverables that Marco will provide to Customer (hereafter referred to as “City of Lakeville”) for this project. In addition, this SOW outlines the roles and responsibilities of Marco and City of Lakeville during this review and the key dependencies upon which this SOW is based. The SOW is valid for 90 days. Marco will work closely with City of Lakeville on a consultative basis to optimize the success of the engagement. Any requested changes to this statement of work will be accommodated according to the change management process outlined below. CURRENT SITUATION Lakeville Police Department has an existing AV solution for signage in multiple locations and fives conference room spaces that need updating. Marco has been asked to provide the solution to update existing spaces/solutions. SOLUTION OVERVIEW (5) Conference Rooms: Marco will install a new 80” display and remove existing projection device along with cabling. Behind the display there will be a Crestron Airmedia, NVX decoder. A PC and laptop will be at the table. Control will be through a n existing Crestron wall keypad in the existing location. A switching device will be mounted under the table or at display location. All audio will be through the built speakers on the monitor. There will be five OFE sources at headend that are existing sources that Marco will utilize for video feed to each room. These sources must have a digital output. Marco is not responsible for the TRMS software solution and content displaying XX content. Marco to program new Crestron processor to allow for control over which sour ce is shown based on existing keypad remote button selections. Additional charge will be required if button changes go beyond proposal pricing for buttons and programming. 9237 183rd St. Lakeville, MN 55044 DESCRIPTION OF SERVICES AND DELIVERABLES Outlined below is a complete description of all services that will be provided by Marco. Marco certified systems engineers will perform all work according to Marco guidelines. Field Engineer Team Deliverables Site contact and team leader/engineer o Provide all deliverables to complete project from a management perspective Training o Marco will perform training that will require customer sign off. © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 3 STATEMENT OF WORK Marco provides a 90-day labor warranty for system workmanship and programming related to the outlined Statement of Work tasks. Programming changes required due to customer adjustment of the system would not be covered. Product warranty is provided directly by the manufacturer. The Marco service warranty period will begin on the first day after cutover of new services. SCHEDULE OF PRODUCTS (IF APPLICABLE) Please refer to the attached Schedule of Products. This only includes items that have been purchased through Marco and that will be installed by the Marco installation team upon arrival. See below “Payment Terms” for further information on the billing terms of product. Quote: 28688 Version: 2 Date issued: 12/8/2018 Expiration Date: 02/28/2019 © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 4 STATEMENT OF WORK SERVICES ASSUMPTIONS, EXCLUSIONS AND NOTES Any additional travel not specified above will be outside of scope of this engagement and will result in a labor change order to the customer. Marco Audio and Video Implementation Standards (Unless Otherwise Specified) Marco Certified Technicians will perform all work according to Marco’s standard implementation standards unless otherwise specified upon customer request. Standards are outlined below (AFF = Above Finished Floor): Displays are mounted such that the bottom bezel is 49-52” AFF Video Conferencing cameras are mounted at 46-48” AFF – centered on the conference table Wall-Plates are mounted at regular outlet (between 12”-16” AFF) Control Touch Panels are cabled to and placed sitting on the center of the conference table with Room controllers and cabling extenders are securely mounted either in the equipment rack, behind a display, or under a conference table Ceiling enclosures (racks) and other plenum rated boxes are placed in the closest 2x2 tile to the primary displays where there is not an existing obstruction, such as HVAC, fire, etc. All wall mounted keypads, button controllers, control touch panels, etc. will be mounted at a top height of 48” to comply with ADA requirements Cable disconnect wall plates are not assumed as part of the project unless specified in the schedule of products Any deviations to the above should be stated here: _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ I understand the services assumptions, exclusions and notes listed above: Customer Initials: _________ © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 5 STATEMENT OF WORK PAYMENT TERMS Payment terms are net 15 days from date of invoice. For orders over $25,000, we require twenty-five percent down at time of order. Products will be invoiced in full less any down payment at the time of initial delivery to any customer location and customer assumes complete ownership & liability of the product. Time and Material Professional Services will be billed as the work is performed on a monthly basis. When a Preferred Service Agreement is used for a time and material project, hours worked will be billed against the Agreement as the work is being performed on a daily basis. Fixed Bid Labor will be billed per the above Milestone Schedule. The fixed cost payment amount will be billed after completion and acceptance of each milestone deliverable on a Net 15 Invoice. The amounts listed in this schedule DO NOT include any applicable sales taxes and shipping costs. The final installment will only be billed once the entirety of the service engagement deliverables have been completed. Product/services changes or additions to the outlined engagement above will be billed upon delivery of the new product/services. I understand the payment terms listed above: Customer Initials: _________ © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 6 STATEMENT OF WORK CUSTOMER RESPONSIBILITIES AND MARCO ASSUMPTIONS General: Unless otherwise noted in the Scope of Work above, the following Customer Responsibilities and Project Assumptions are being made by Marco: It is Lakeville Police Department has the responsibility to coordinate with third party contractors and the Marco Project Management staff for all items related to this project (see Subcontractor Requirements Worksheet Addendum 2.5A). City of Lakeville will abide by the mutually agreed upon timeline for the project phases, install dates, and cutover dates. City of Lakeville is responsible for meeting end user device requirements for client software or features included with this project. City of Lakeville has support contract for any components not included by Marco but will be used during the implementation. City of Lakeville Customer shall provide all listed functional OFE equipment. If equipment doesn’t match SOW or nonfunctional, a change order may be implemented. City of Lakeville is responsible for existing equipment that has been removed, Marco will hand over to the customer to reuse or recycle. Facilities and Access: If applicable, City of Lakeville will provide full access to all premises as needed by Marco to perform its responsibilities under this SOW. Any refusal of access shall relieve Marco of its performance obligations and the assessment schedule shall be revised to reflect the delay. City of Lakeville will also provide a suitable work area for Marco personnel. When and where applicable, Marco will configure remote access to City of Lakeville’s network for post- installation remote support. Questions or concerns with Marco having this access should be communicated during the review of this SOW in order to discuss alternative methods of support. When remote access support is authorized, Marco will use this access whenever a support ticket is created. Marco will communicate with City of Lakeville prior to client network access for any non-support ticket remote access needs. Cabling and Environment: Unless specifically noted in the information above or the referenced Schedule of Products, Marco assumes City of Lakeville is responsible for all cabling required for this project – Including Electrical, low voltage, end user cables, etc. City of Lakeville will provide proper cabling which is capable of carrying the traffic and any related technologies such as PoE that this project will require. Any additional cabling or demark extensions not outlined in the above information will be handled with a change order. City of Lakeville has clearly defined cable labeling in order to correctly know where to plug devices in. Electrical, Low-Voltage, and Conduit/Cable Raceway: City of Lakeville is responsible for high voltage for all parts of this project. Marco will provide electrical requirements for AV equipment and work with electrical contractor on all specifications as needed City of Lakeville is responsible for conduit. Conduit may be required for rack location, table and floor boxes. © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 7 STATEMENT OF WORK Marco will work with architect or client on locations and specifications prior to installation when possible. City of Lakeville is responsible for all new Cat6 cabling to the digital signage monitors and conference rooms for this project. o Single Cat6 cable to each display o Two Cat6 cables to each conference room Millwork and Other Contractor Service Requirements: All millwork and table cut in’s for cable cubbies is the responsibility of City of Lakeville or a customer supplied contractor, unless specified or subcontracted through Marco. Marco will not be responsible for painting, taping, sheetrock, ceiling grid work, or any other structural changes/improvements or construction. Below is a complete list of requirements that must be completed prior to the Marco implementation team arriving on- site Networking: City of Lakeville shall complete the configuration of: o IP Address Assignments o VLAN Creation/Configuration o Network switch port configuration and assignments o Power of Ethernet (PoE) where needed o Project related DNS entries o LAN and WAN Quality of Service (QoS) o Cat 6 cabling to each signage display location Marco will provide a worksheet (2.6A) outlining the requirements pertaining to the bullet points above (if applicable) © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 8 STATEMENT OF WORK NETWORKING REQUIREMENTS WORKSHEET Remote Support: Marco recommends remote access to City of Lakeville’s network for post-installation remote support of networked audio/visual components and systems. Questions or concerns with Marco having this access should be communicated during the review of this SOW in order to discuss alternative methods of support. When remote access support is required, Marco can use this access when a support ticket is created for a quicker response time. Marco will communicate with City of Lakeville prior to client network access for authorization (see below for remote support options). If required during project deployment, installation or commissioning, VPN Remote Access to the customer’s network shall be made available. If VPN access is unavailable and the only remote access is via an applications such as Citrix, VMware View, RDP, WebEx, etc. a change order for hours incurred will be required to accommodate additional delays. I understand the remote support options presented in Section 2.7. City of Lakeville will choose the following option: Not applicable (this project does not have networked components) Opt out (elect not to choose a remote support option at this time) RDP (City of Lakeville will provide a machine accessible to Marco and the audio/video VLAN) VPN (City of Lakeville will work with Marco to coordinate a VPN connection to the audio/video VLAN) Unforeseen Conditions: City of Lakeville is responsible for changes due to conditions that are not apparent on the drawings for new construction or during presales walkthroughs for existing structures. This would include items such as the effects of the HVAC system or reflective surfaces for audio systems, electrical mechanical interference by equipment not supplied by Marco or non-standard construction practices. Any unforeseen conditions will be provided to the customer by the Project Manager along with any additional costs to remedy the situation using our documented change management process. The AV solutions we build for our clients are often highly complex and require a significant number of parts and equipment to complete. As part of this project, a Field Services Engineer will produce high-quality “line” drawings of the solution for validation of the included design and bill of materials. We have taken every possible precaution through the sales and sales engineering phases of this project to ensure all components are included in the bill of materials; however, if during the technical review of the solution, additional items (i.e., cables, modules, connectors, etc.) are deemed necessary for successful implementation, a change order with any additional fees will be created using our documented change management process. Any on-site delays in project deployment due to an assumption not being met will result in a change order by Marco to cover any additional expenses, travel, time, products, etc. Customer Notes: Initials 1) ___________________________________________________ © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 9 STATEMENT OF WORK CHANGE MANAGEMENT Marco will review changes, to this engagement, that are requested by City of Lakeville. As part of this review, Marco will prepare a Change Order that documents the requested change and, if applicable, any impact on the implementation schedule and pricing. Marco will incorporate the change into the project schedule and scope of work upon receipt of the City of Lakeville signed Change Order. Changes requested can affect the implementation schedule and services price quoted. As a result, Marco will not implement any change without a Change Order authorized by City of Lakeville and accepted by Marco. Change and Addition Pricing Any changes or additions to this Statement of Work, requested by City of Lakeville, will be priced according to the prevailing rate or if requested by City of Lakeville, separately quoted before the change or addition is made. TERMS AND CONDITIONS This Statement of Work (SOW) is subject to the terms and conditions of the Marco Relationship Agreement executed by and between City of Lakeville and Marco. This Statement of Work (SOW) is subject to the following terms and conditions: Marco shall not be responsible for any delays that result from incomplete or inaccurate information supplied by City of Lakeville. Any work performed by Marco that is not listed in this scope of work or which is required to assist City of Lakeville with the completion of this project will be subject to the change management process described above. Marco shall not be responsible for any failure of equipment or network service resulting from any City of Lakeville supplied equipment. © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 10 STATEMENT OF WORK RETURNS Pre-authorization is required for all returns. If you are not satisfied with your purchase, please follow the guidelines below to request approval for a return. Product(s) must be returned to Marco within 15 calendar days of purchase date provided the following criteria are met: 1. Product(s) must be in resalable condition and not damaged. Product(s) must be complete and in manufacturer's original packaging, with no visible damage (i.e., rips, tears, compressions, holes or dents). All seals and packaging tape of manufacturers packaging must be unbroken. There must be no markings or writing on manufacturer's packaging. There must be no stickers, other than the shipping label, on manufacturer's packaging. Product(s) found not to be in resalable condition will be subject to a restocking fee and /or denial of credit. 2. Special or custom orders are non-returnable. 3. All returned product will be subject to a 20 % restocking fee. 4. Product(s) that have been installed will be individually reviewed and will be subject to restocking fee, a refusal of return, no credit for the installation and delivery charges, and/or added fees for pick up. 5. Please request your Marco RMA by one of the following: Website: www.marconet.com (online services) Email: returns@marconet.com Phone: 800.847.3098 (ask for Returns Department) I understand the Marco’s Product return policy and agree to the terms above: Customer Initials: _________ © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 11 STATEMENT OF WORK NOTICE TO PROCEED Execution of this Statement of Work (SOW) by City of Lakeville shall constitute notice to Marco to proceed with the project described in this SOW. NOTE: Scheduling action cannot be finalized until your concurrence with the SOW has been returned to this office. Any delay at this time can incur a delay in the installation of your programmed facility. Signed SOW – Please return All Pages to Marco via: Your Account Manager, EMAIL itportfoliomanagement@marconet.com , FAXED to 320.259.3087, 651.636.2855 or 800.847.3087, or MAILED to: IT Portfolio Management - Client Integration Services Marco 4510 Heatherwood Rd St. Cloud, MN 56301 ACCEPTANCE SIGNATURES (authorization of engagement deliverables) ______________________________________ City of Lakeville City Clerk Date City of Lakeville Mayor Date _____________________________ 2/14/2019 Nate Shuff Date Marco Technologies, LLC Date Marco Consulting Systems Engineer © 2019 MARCO. ALL RIGHTS RESERVED. SOW16276 MARCONET.COM | 12 STATEMENT OF WORK NEXT STEPS Upon receipt of this notice and confirmation of purchase order receipt, Marco will initiate the following “next steps”: 1. Marco will order product approved by City of Lakeville (if applicable). 2. Marco AV Project management will contact City of Lakeville to introduce themselves and assign them a Marco point of contact. 3. Schedule a project kickoff meeting/conference call with City of Lakeville and end user (if applicable). During this meeting, Marco will introduce the assessment team, work with City of Lakeville to develop a detailed project schedule, set project milestones and discuss all aspects of this assessment. The kickoff will provide an opportunity for Marco and end user to address any outstanding questions or areas of concern. In addition, begin work according to this service engagement and the agreed schedule. ENGAGEMENT COMPLETION PROCESS Once all service deliverables detailed in the Services and Deliverables section above have been completed, Marco will consider the project complete and the customer will be notified of project closure.