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January 19, 2010 Item No.
Resolution Establishing Reimbursement Rate and Guidelines for Personal Use of a Cell
Phone by City Employees
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Resolution
Establishing Reimbursement Rate and Guidelines for Personal Use of a Cell Phone by
Employees.
Overview
The City has a Cell Phone Policy. The reimbursement rate for personal use of a cell phone was
approved January 20, 2004. Since that time, the cell phone payment plans have changed. As
such the City's reimbursement guidelines should change accordingly.
The reimbursement rate for all personal calls will remain unchanged at $.10 per minute.
However, staff is recommending that there will be no reimbursement for those calls which the
cell phone company does not charge a fee for, such as mobile to mobile and nights and weekends.
Primary Issues to Consider
Supporting Information
• Cell Phone Policy
Dennis eller, Fingice Director
Financial Impact: $ N.A. Budgeted: N.A. Source: N.A.
Related Documents (CIP, ERP, etc.):
Notes:
CITY OF LAKEVILLE
RESOLUTION NO.
RESOLUTION ESTABLISHING A RATE AND GUIDELINES FOR PERSONAL USE
OF A CELL PHONE BY CITY EMPLOYEES
WHEREAS, the Lakeville Cell Phone Policy is as follows:
Out-aoin-a Calls_ On a limited basis, or as the need arises, an employee may be allowed to
make personal calls. These instances would include noting someone of unexpected
overtime, medical emergencies, or other work-related matters. All personal calls must be
kept to a minimum length. The City must be reimbursed on a monthly basis for all other
personal calls.
Incoming Calls. The employee has less discretion when responding to incoming calls.
Incoming calls are considered to be business calls until such time as the employee can
make a determination as to its purpose. If such a call is personal in nature and the
employee elects to continue the conversation, the employee is responsible for
reimbursement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville that a
rate of $.10 per minute is hereby established for personal use of a City cell phone by employees
for uses chargeable within or in addition to the Cell Phone Plan.
BE IT FURTHER RESOLVED, that no reimbursement is required for those calls for which the
cell phone company does not charge a fee such as "mobile to mobile" and "nights and
weekends ".
DATED this 19'h day of January 2010.
CITY OF LAKEVILLE
Holly Dahl, Mayor
ATTEST:
Charlene Friedges, City Clerk