HomeMy WebLinkAboutItem 06.oDate: 12 January2010
Lakey�((e
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Item No.
RECOMMENDATION TO ENTER INTO A JOINT POWERS AGREEMENT FOR
STREET MAINTENANCE SERVICES AND MATERIALS IN 2010
Proposed Action
Staff recommends adoption of the following motion: Move to enter into a Joint Powers
Agreement (JPA) for street maintenance materials in 2010 with the cities of Apple
Valley, Burnsville, Eagan, Elko New Market, Farmington, Prior Lake, Rosemount,
Savage, Shakopee, South St. Paul, and West St. Paul.
Passage of this motion results in reduced administrative, engineering, and project costs
associated with the completion of street maintenance projects.
Overview
Annually, the City of Burnsville prepares a Joint Powers Agreement (JPA) for street
maintenance materials and services. Lakeville takes advantage of this JPA for its
annual street maintenance projects to obtain the best scheduling, with a responsible
contractor, at the best price.
These projects, identified in both the CIP and the adopted 2010 budget, include seal
coating, crack sealing, and pavement marking. Each of the cities involved in the JPA
participates in drafting specifications for bidding. Use of this JPA in past years has
resulted in favorable bids since the cumulative sum of each city's projects makes for a
very large single project.
Staff recommends the City Council enter into the JPA for street maintenance materials
and services for seal coating, crack sealing, and pavement marking.
Primary Issues to Consider
None.
Supporting Information
Copy of the JPA and recitals are attached.
Christop er . e ree
Operations & Maintenance Director
Financial Impact: $759,629 Budgeted: Yes Source: CIP and Signs & Markings
Related Documents (CIP, ERP, etc.): 2009-2013 CIP and 2009 Adopted Budget 1525.6280
Notes:
JOINT POWERS AGREEMENT
2010-2011 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, ELKO NEW MARKET, FARMINGTON,
LAKEVILLE, PRIOR LAKE, ROSEMOUNT, SAVAGE, SHAKOPEE, SOUTH ST. PAUL,
AND WEST ST. PAUL
AGREEMENT made this 2"d day of February, 2010, by and between the cities of Burnsville,
Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake, Rosemount, Savage,
Shakopee, South St. Paul, and West St. Paul.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities of Burnsville, Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake,
Rosemount, Savage, Shakopee, South St. Paul, and West St. Paul utilizing one common contractor
for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings, street
sweeping, cracksealing, screening and sealcoating services.
2. Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake, Rosemount,
Savage, Shakopee, South St. Paul, and West St. Paul shall provide to Burnsville the estimated
quantities for these services in each respective city, and shall also approve the bid documents.
3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of award
to Apple Valley, Eagan, Elko New Market, Farmington, Lakeville, Prior Lake, Rosemount, Savage,
Shakopee, South St. Paul, and West St. Paul and upon their approval, award the contract pursuant to
State Law.
Joint Powers Agreement
Page 2
4. Each city shall be responsible for:
0 Preparing maps showing the proposed locations for these services including
estimating the quantities.
• Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
• Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractor.
• Pay a percentage of actual construction cost to City of Burnsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - $50,000 — 1.5%
$50,000 - $100,000 - 1%
Over $100,000 - 0.5%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Elko New Market, Farmington,
Lakeville, Prior Lake, Rosemount, Savage, Shakopee, South St. Paul, and West St. Paul each of them,
indemnify, save, and hold harmless the City of Burnsville and all of its agents and employees from
any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the
contracting procedure by reason of the execution or performance of the work purchased for each
respective city under this agreement, and that the cities of Apple Valley, Eagan, Elko New Market,
Farmington, Lakeville, Prior Lake, Rosemount, Savage, Shakopee, South St. Paul, and West St. Paul
further agree to defend, at their sole cost and expense, any actions or proceedings commenced against
their respective cities for the purposes of asserting any claim of whatsoever
Joint Powers Agreement
Page 3
character arising hereunder. The participating cities agree that liability under this Agreement is
controlled by Minnesota Statute 471.59, subdivision 1 a and that the total liability for the participating
cities shall not exceed the limits on governmental liability for a single unit of government as specified
in 466.04, subdivision 1.
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities; otherwise the agreement will automatically terminate on March 15,
2011.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date
indicated below.
CITY OF BURNSVILLE
BY:
Elizabeth B. Kautz
BY:
Craig L. Ebeling
CITY OF APPLE VALLEY
Mayor
City Manager
BY:
Mayor
Mary Hamann -Roland
BY:
Clerk
Pam Gackstetter
CITY OF
EAGAN
BY:
Mayor
Mike Maguire
BY:
Clerk
Maria Petersen
CITY OF
ELKO NEW MARKET
BY:
Mayor
Jason Ponsonby
BY:
Clerk
Patricia Nutt
DATE:
DATE:
DATE:
DATE:
Joint Powers Agreement
Page 4
CITY OF FARMINGTON
BY: Mayor
Todd Larson
BY: City Administrator
Peter Herlofsky
CITY OF LAKEVILLE
BY:
Mayor
Holly Dahl
BY:
Clerk
Charlene Friedges
CITY OF PRIOR LAKE
City Administrator
BY:
Mayor
Mike Myser
BY:
City Manager
Frank Boyles
CITY OF ROSEMOUNT
Clerk
BY:
Mayor
William H. Droste
City Administrator
BY:
Clerk
Amy Domeier
CITY OF SAVAGE
BY:
Mayor
Janet Williams
BY:
City Administrator
Barry Stock
CITY OF SHAKOPEE
BY:
Mayor
John J. Schmitt
BY:
Clerk
Judy Cox
BY:
City Administrator
Mark McNeill
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
h 4 1
Joint Powers Agreement
Page 5
CITY OF SOUTH ST. PAUL
BY:
Beth A. Baumann
BY:
Christy M. Wilcox
CITY OF
WEST ST. PAUL
BY:
John A. Zanmiller
BY:
John W. Remkus
Mayor
Clerk
Mayor
City Manager
DATE:
DATE: