HomeMy WebLinkAboutItem 06.h1
March 15, 2010 Item No.
REQUEST APPROVAL OF FIRST AMENDMENT TO THE
ACTIVE LIVING SERVICES CONTRACT BETWEEN
DAKOTA COUNTY AND THE CITY OF LAKEVILLE
GRANT 1: Wayfinding Sign System — Valley Lake Park & East Community Park ($3,360.00)
GRANT 2: Wayfinding Sign System — Downtown Lakeville ($12,400.00)
Proposed Action
Staff recommends adoption of the following motion: Move to approve first amendment
to the Active Living Services Contract between Dakota County and the City of Lakeville.
Overview
Funding through Dakota County for a variety of projects associated with improving
opportunities for area residents to engage in increased physical activities was made
available in August, 2009. Staff submitted two grant requests; one for a wayfinding sign
system from Antlers Park to Lakeville's north boundary (160th Street along Ipava
Avenue), and one to fund development of conceptual master plans for a proposed
future greenway corridor/regional trail on the Bury bluff. Both grants have been
approved and Lakeville City Council previously approved an agreement for both
projects.
Since that approval, additional funding became available and staff applied for and
received additional funding for wayfinding sign systems in Valley Lake Park, East
Community Park and downtown Lakeville. First amendment to the agreement has been
prepared by Dakota County and reviewed and recommended by staff for approval.
Primary Issues to Consider
• Will there be any cost to the City of Lakeville
Supporting Information
•
ORAmend nt o t e Active Living Services Contract
Ge d S. Michaud
Parks & Recreation Director
Financial Impact: $ 15,760.00 Budgeted: Y/N N Source: Dakota County SHIP Grants
Related Documents (CIP, ERP, etc.):
Notes:
DC Contract#:
FIRST AMENDMENT TO THE ACTIVE LIVING SERVICES
CONTRACT BETWEEN THE COUNTY OF DAKOTA
AND CITY OF LAKEVILLE
WHEREAS, the County of Dakota, by and through the Public Health Department, (hereinafter "County"), and City
of Lakeville, 20195 Holyoke Avenue, Lakeville MN 55044, (hereinafter "Contractor"), entered into a Contract for
the provision of Active Living services; and
WHEREAS, the parties desire to amend the Contract so as to enable both parties to continue to enjoy the mutual
benefits it provides; and
WHEREAS, the Contract provides that any amendments shall be valid only when reduced to writing and signed
by authorized representatives of the County and the Contractor.
Now, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:
1. Paragraph 4.1, "Total Cost," shall be changed to read: The total amount to be paid by the County
pursuant to this Contract shall not exceed $31,160.
2. Paragraph 20, "Merger," Clause 20.2, shall be changed to add the following Exhibits and Attachments:
Exhibit 6, "Blue Cross and Blue Shield of Minnesota (BCBS) Master Agreement Requirements,
Attachment III, Funding AmAcation, and Attachment IV, Funding Application, all of which are attached
and incorporated herein.
3. Exhibit 3, "Services and Payment," shall be amended to add reference to Attachment III, Funding
Application, which references the purchase of eight (8) way -finding signs to be placed in two (2) parks
around the City to increase use of the park for physical and recreational use at a total cost of $3,360.
4. Exhibit 3, "Services and Payment," shall be amended to add reference to Attachment IV, Funding
AADDlication, which references the purchase of an informational kiosk, themed trail map, and way -finding
signs to improve walk ability in the downtown area of Lakeville at a total cost of $12,400.
All other terms of the Contract between the County and Contractor shall remain in full force and effect unless
otherwise amended or terminated in accordance with law or the terms of the Contract.
If any provision of this Amendment conflicts with the original Contract, or an earlier Amendment, this
Amendment shall govern.
IN WITNESS WHEREOF, the parties have executed this Amendment to the Contract on the dates indicated below.
Approved by Dakota County Board COUNTY OF DAKOTA
Resolution No. 10-079
By
Title Community Services Director
Date of Signature
CONTRACTOR
(I represent and warrant that I am authorized by law to
execute this Amendment and legally bind the Contractor).
By
(Please print name.)
Title
Date of Signature
City of Lakeville-11813.doc Page 1 Amend (Rev. 09-07).dot
DC Contract#:
Exhibit 6
Blue Cross and Blue Shield of Minnesota (BCBS) Master Agreement Requirements
BCBS is the source of payment for this contract, and as such, has stipulated that the following requirements,
(that are not already included in this contract) be met by the County and its subcontractors that are participating
in the Healthy Eating Minnesota project:
1. Consultant shall comply with all applicable Federal, State, and local laws, rules, regulations, ordinances,
and directives, regarding registration and reporting for lobbying activities, as defined in Minnesota Statute
chapter 10A, and for Committees acting to promote or defeat a Ballot Question, as those terms are defined
in Minnesota Statute section 211A.01. This includes, but is not limited to, compliance with Minnesota
Statutes chapter 10A, 211 A, 211 B.
2. No state level or federal level lobbying will occur under the terms of this Agreement. As it relates to local
level lobbying, Consultant shall comply with all applicable Federal, State, and local laws, rules, regulators,
ordinances, and directives, regarding registration and reporting for lobbying activities, as defined in
Minnesota Statute chapter 10A. Blue Cross is not a lobbyist principal for the purpose of this project.
3. Consultant represents and warrants that it conducts criminal background checks on its employees at the
time of hire. Consultant further represents and warrants that all persons assigned to perform Services under
this Agreement have not, to the Consultant's knowledge, been convicted of a felony crime of dishonesty,
and that no person with such felony conviction of which Consultant is aware shall be eligible to perform
Services under this Agreement.
4. General Communications Guideline: Healthy Eating Minnesota is a community -led program that Blue Cross
is proud to support. As such, the majority of public communications are at the discretion of the community
organization. That is, your organization will decide whether, when, how and with whom to share information
about your program. Blue Cross does require funded organizations to identify Blue Cross in certain
situations, using specific language. Contact Mary Montagne, Dakota County Public Health, (651) 554-6119,
for permission prior to use of any communication where Blue Cross would be identified for any reason.
City of Lakeville-11813.doc Page 2 Amend (Rev. 09-07).dot
Attachment III
Funding Application
FUNDING APPLICATION FORM
DC Contract#:
This form (in Word) can be sent to applicants via e-mail, and returned to the Dakota County Public Health Department via
e-mail, by contacting Kris Jenson at 651-554-6140 or by e-mail: kris.ienson(aD-co.dakota.mn.us
Complete applications will be accepted from any time before 4:00 pm on January 13, 2010.
In addition to submission via e-mail (preferred), completed applications can be forwarded to:
Kris Jenson
Dakota County Public Health Department
1 Mendota Road West, Ste. 410
West St. Paul, MN 55118-4771
Fax: (651) 554-6130
Local Government Agency: City of Lakeville
Contact Person: Steve Michaud, Director of Parks & Recreation
Mailing Address: 20195 Holyoke Avenue, Lakeville, MN 55044
Telephone: 952-985-4601
Fax Number: 952-985-4499
E-mail Address: smichaud@lakevillemn.gov
A. Planned Focus Areas)
Applicants should outline below all of the actions which will support improvements in the environments to increase
opportunities for non -motorized transportation and/or increase access to community recreation facilities.
Describe the policy, system and/or environmental change that will result from this project.
The proposed wayfinding signs will provide information about the benefits of walking, calorie bum, loop routes, etc. This
information will target trail users, with the intent of changing habits by participating more frequently in active, healthy
exercise.
What are the goals and objectives of this proposed project?
Design, acquire and install wayfinding trail sign system at two existing lake loop trail facilities in Lakeville. Site one is
Valley Lake Park (three loop options at .55, .89 and 1.27 miles); site two is East Community Park (1.3 miles). Each site
will have a wayfinding informational sign showing available routes, distances, calories burned, health tips and contacts for
additional information.
Describe any assessment or study analysis that has been done, which supports the need for this proposed
project.
No specific study has been completed however community surveys completed by the City in past years consistently
indicated a high use and support of the Lakeville trail system. The City believes citizens would gravitate to a planned
wayfinding system and associated loop health walk systems. The City has received numerous trail user contact via phone
calls and general conversations about the need for more onsite information, in particular trail distances between major
destinations, "you are here" reassurance signs and park benches along trails for users to rest.
Describe how the project contributes to advancing your agency's Comprehensive Plan, Livable Communities
Plan, or Master Bike and/or Pedestrian Plan.
The proposed project will enhance existing trail loop systems by providing information to trail users, educating them
towards the benefits of regular exercise through walking, jogging and biking. The proposed signs would include caloric
burn charts, trail master plan, location and distance reassurance signs.
Describe the population segment (s) you will impact through this change.
Valley Lake Park is located on the border between Lakeville and Apple Valley. The Lakeville side consists of a large,
single-family residential area, consisting of families and children. The Apple Valley side consists of large, dense
apartments with young adults and older residents. To summarize, users will consist of youth through seniors.
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DC Contract#:
Describe how there will be increased access to non -motorized transportation and/or community recreation
facilities for these populations.
At present, both sites have off-street trails leading to existing loop trails.
Describe the specific actions you plan to take. Describe theep ogle that will be responsible/involved, your
timeline, and the steps to be taken to complete each action.
ACTION PLAN
TIMELINE
RESPONSIBLE PERSON
1. Write and submit grant
Dec. 2009
Michaud
2. Follow through with grant review as required and if successful
Jan. 2010
Michaud
3. Locate and determine number of wayfinding signage
Complete
Michaud/vendor
4. Establish wayfinding sign specifications
Complete
Michaud/vendor
5. Determine type of sign and associated installation specifications
Complete
Michaud/vendor
6. Authorization to place signs on public row or school property
Complete
Michaud/Hennen/Nelson
7. Develop bid package and solicit written bids
Jan./Feb. 2010
Michaud/Hennen
8. Establish timeline for installation
Jan. 2010
Michaud
9. Analyze bids and award contracts
Feb. 2010
Michaud/Hennen
10. Develop public information campaign:
March/April 2010
Michaud/Ruedy
local newspapers, City Messages page, website, cable TV,
$3,360.00
public television interviews
11. Oversee project implementation
May/June 2010
Michaud
12. Administer project funds and final out project
June 30, 2010
Michaud/Ruedy
13. Ribbon cutting ceremony and community ride to celebrate
July 2010
Michaud/Ruedy
project completion
Describe how you propose to evaluate the effectiveness of this work.
Periodically, the City will assess the wayfinding project through personal contact with users; utilizing summer park rangers
and distribution of postcards with a simple survey passed out randomly throughout the trail use months or at special
events where residents utilize the trail loop system to participate in an event.
BUDGET: Provide a detailed numerical budget, with narrative as appropriate, demonstrating the need for the
funding support requested to implement your action plan.
Category
Description
Amount
Materials and
2 larger post and frame @ $125
$250.00
Supplies
6 smaller post and frame @ $85
$510.00
Contractual
Wayfinding signs by vendor:
Services
--Valley Lake Park
1 master plan sign @$450
$450.00
3 reassurance signs @$150
$450.00
--East Community Park
$450.00
1 master plan sign @$450
$450.00
3 reassurance signs @$150
Misc./Other
Installation labor: 8 sites x $100
$800.00
GRAND TOTAL
$3,360.00
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Attachment IV
Funding Application
FUNDING APPLICATION FORM
DC Contract#:
This form (in Word) can be sent to applicants via e-mail, and returned to the Dakota County Public Health Department via
e-mail, by contacting Kris Jenson at 651-554-6140 or by e-mail: kris.ienson(a)co.dakota.mn.us
Complete applications will be accepted from any time before 4:00 pm on January 13, 2010.
In addition to submission via e-mail (preferred), completed applications can be forwarded to:
Kris Jenson
Dakota County Public Health Department
1 Mendota Road West, Ste. 410
West St. Paul, MN 55118-4771
Fax: (651) 554-6130
Local Government Agency: City of Lakeville
Contact Person:Adam Kienberger, Economic Development Specialist
Mailing Address: 20195 Holyoke Avenue
Lakeville, MN 55044
Telephone: (952) 985-4425
Fax Number: (952) 985-4409
E-mail Address: akienberaerMakevillemn.00v
A. Planned Focus Area(s)
Applicants should outline below all of the actions which will support improvements in the environments to increase
opportunities for non -motorized transportation and/or increase access to community recreation facilities.
Describe the policy, system and/or environmental change that will result from this project.
As part of Lakeville's 2006 Downtown Development Guide, an important part of making a downtown successful is a well
laid out wayfinding system — "...wayfinding refers to a coordinated system of informational signage that directs people to
key community destinations." (Attachment A)
Funding from the Dakota County Public Health Department (DCPHD) will be used to establish a wayfinding system in
central Downtown Lakeville that will link to existing trails, parks and community recreation facilities throughout the City.
The wayfinding system will provide residents and Downtown business owners with signage indicating key linkages to area
amenities as well as strategic Downtown parking areas. This system will mesh with the long-term plan for a
comprehensive parks and trails system throughout the City of Lakeville. (See attachment B for an area layout and
wayfinding system design recommendations)
What are the goals and objectives of this proposed project?
- Active Living Goals (Lakeville's 2008 Comprehensive Land Use Plan p.29 —Attachment C):
■ Provide access to safe, convenient and affordable opportunities for a variety of physical activities for all
persons through the built environment in Lakeville
■ Plan with other governmental jurisdictions to plan for ongoing interdisciplinary collaboration, promotion
of facilities, behavioral supports, policies that institutionalize the vision of active living and routine
maintenance that ensures continued safety, quality and attractiveness of the physical environment.
- Specific project objectives:
■ Increase walkability of Downtown Lakeville.
• Increase awareness of available parking in the Downtown so people will be able to park once and walk
to several destinations in Downtown Lakeville.
■ Make pedestrian, area identification, and parking wayfinding more efficient.
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Link Downtown to nearby community recreation facilities, shopping and senior facilities.
Increase accessibility for the Downtown Farmers Market by encouraging health -conscious shoppers to
park in a central location and walk via a safe pedestrian route to Market Plaza.
Describe any assessment or study analysis that has been done, which supports the need for this proposed
project.
The Downtown Development Guide was developed in 2006 by a City Council appointed task force to lay out a plan for
revitalizing Downtown Lakeville. As part of the Development Guide one of the components addressed was a central
Downtown plaza area to be used for community activities and serve as a hub of pedestrian activity in the Downtown. In
2009 Market Plaza was completed in Downtown Lakeville by transforming an existing street and surrounding property into
a pedestrian and environmentally friendly public parking and public event location. This serves as a permanent location
for the St. Paul Farmer's Market during the summer as well as activities coordinated by the City of Lakeville and the
Downtown Lakeville Business Association (DLBA) throughout the year.
Two components of the vision created in the 2006 Downtown Development Guide include (attachment D):
- A system of streets, sidewalks and parking lots allow safe and convenient access to Downtown.
- Sidewalks, trails, and bike lanes provide interesting and safe ways to reach Downtown without a car.
These components will be realized through the creation of a Downtown wayfinding system.
Pioneer Plaza plans/wayfinding — Concept plans have been designed for recreating Pioneer Plaza in Downtown Lakeville
as a compliment to the new Market Plaza. Attached is the work that has been done to date on this pedestrian center for
Downtown as well as the creation of a Downtown wayfinding system. (Attachment E)
Describe how the project contributes to advancing your agency's Comprehensive Plan, Livable Communities
Plan, or Master Bike and/or Pedestrian Plan.
Lakeville's 2008 Comprehensive Land Use Plan contains a section entitled Active Living (also described in project goals
and objectives above). The proposed Downtown wayfinding system will contribute toward meeting Lakeville's
Comprehensive Plan Active Living goals and policies by creating safe and convenient opportunities for pedestrians to
park in Downtown Lakeville and walk to both business and community recreation facilities. (Comp Plan/Active living —
attachment C)
As described above, the Downtown wayfinding plan will also contribute towards the 2006 Downtown Development
Guide's plan for a wayfinding system (Wayfinding p.45 — attachment A)
The 2006 Lakeville Comprehensive Parks, Trails and Open Space Plan will be advanced with this project by meeting
several trail development policies and trail facility purpose and design policies. (Attachment F) Specifically:
- Provide supportive facilities (i.e., bike parking areas, restrooms, water, rest areas, benches, etc.) in
conjunction with trail development. (p.97 #9)
- Provide trail system connections between major community destinations areas (i.e., parks, schools,
commercial/industrial centers, lakes, public buildings, and residential areas). (p.97 #13)
- Develop a trail system that connects major residential areas with schools, parks, shopping areas, centers of
employment, civic facilities and other recreational and commuter destinations. (p.98 #1)
- Promote trail use as an alternative mode of transportation as well as for recreational purposes. (p.98 #3)
- Maintain a system -wide signage plan. (p.99 #12)
Describe the population segment (s) you will impact through this change.
Downtown Lakeville is in close proximity to three senior living facilities comprising 139 living units for active seniors. A
Downtown wayfinding system will encourage seniors to be more active and utilize existing trails and community recreation
facilities in the Downtown area.
Downtown Lakeville is also host to McGuire Middle School, John F. Kennedy Elementary School, Community Education
offices, and a District 194 Alternative Learning Center. School children use the surrounding trail system in their daily
travel to school as well as many of the surrounding community recreation facilities. (See attached map of Downtown area
parks, trails and schools — attachment G) The proposed wayfinding signage will help increase pedestrian safety as well as
directional guidance for this demographic.
Additional impacted population segments include Downtown business customers, Farmers Market shoppers, and
Downtown seasonal event attendees.
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Describe how there will be increased access to non -motorized transportation and/or community recreation
facilities for these populations.
The establishment of a pedestrian kiosk in Pioneer Plaza or Market Plaza will be able to display information about area
community recreation facilities such as the St. Paul Farmers market in Market Plaza, Lakeville Area Arts Center
information, City of Lakeville activities, Downtown Lakeville Business Association activities/events, trail distances to
surrounding parks and recreation facilities, area notices etc.
- Parks & trails map (attachment G)
- Pioneer Plaza design schematic (attachment B)
- Casperson Park/Downtown trail map (attachment H)
Describe the specific actions you plan to take. Describe theeD ople that will be responsible/involved, your
timeline, and the steps to be taken to complete each action.
- January — Submit grant application (Adam Kienberger)
- February — Enter into grant agreement with Dakota County Public Health Department (DCPHD) (Adam
Kienberger/Lakeville City Council)
- March — Finalize specifications for signage and kiosk design (Brauer & Assoc.)
- April — Meet with DLBA on wayfinding signage and kiosk locations (Adam Kienberger/Dave Olson)
- May — Order signage/kiosk materials (Brauer & Assoc.)
- June — Install pedestrian/parking wayfinding signage and kiosk (Adam Kienberger/Public Works)
Describe how you propose to evaluate the effectiveness of this work.
- Meet with DLBA to discuss outcomes/pedestrian movements in Downtown
- Solicit feedback from Downtown businesses on effectiveness of wayfinding signage
- Continue collaboration with Parks & Recreation department on strengthening regional trail and wayfinding
systems
BUDGET: Provide a detailed numerical budget, with narrative as appropriate, demonstrating the need for the funding
support requested to implement your action plan.
Category
Description
Amount
Materials and
2 -post informational pedestrian kiosk with lockable message board. (Qty. 1)
$4,500
Supplies
Materials and graphics are shown in detail on attachment B
Downtown themed trail map sign located at the trail entrance on Howland Avenue.
$3,500
(1)
Materials and graphics are shown in detail on attachment B
Downtown wayfinding signage to be placed on existing semaphore mastarms. (2)
$2,000
Materials and graphics are shown in detail on attachment B
Wayfinding signage to be placed on existing stop signs on Howland Avenue (4)
$2,400
Materials and graphics are shown in detail on attachment B
*Please note that the City of Lakeville is currently requesting funding for the initial
portion of the overall wayfinding plan shown on the design schematic. The City will
attempt to secure additional funds in the future to coincide with the redevelopment
of Pioneer Plaza.
Contractual
**Please note that the City of Lakeville is contracting with Brauer & Associates for
Services
the Pioneer Plaza and wayfinding system design services. Funding is not being
requested for design services as a part of this grant application.
GRAND TOTAL
Downtown Lakeville Wayfinding System
$12,400
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