HomeMy WebLinkAboutItem 06.mDate: 29 March 2010
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Item No.
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE
LAKEVILLE PERFORMING ARTS CENTER AIR HANDLER REPLACEMENT TO
JOE & SONS SHEET METAL INC.
Proposed Action
Staff recommends adoption of the following motion: Move to accept bids for the
Lakeville Performing Arts Center Air Handler Replacement and award the contract to
Joe & Sons Sheet Metal Inc.
Passage of this motion enables replacement of the air hander at the Arts Center
improving energy efficiency and maintenance capability.
Overview
The department solicited sealed bids for the replacement of the air handling unit,
condensing unit, and associated duct furnaces and duct work at the Arts Center. This
project was originally included in the City's capital improvement plan due to the age of
the unit, difficulty in maintaining the unit, and increasing energy inefficiency. As a
project to improve the overall energy efficiency of the air handier, it was proposed and
approved under the Energy Efficiency and Conservation Block Grant Program and is
funded through the Department of Energy.
A mandatory pre-bid conference was conducted on Wednesday, 24 February 2010
allowing contractors to tour the facility, familiarize themselves with the air handier, and
the requirements for installation. Five contractors attended the pre-bid conference with
two returning bids. The bid returned by Joe & Sons represented the lowest overall cost
for the project.
Notices to bidders were published on 11 February 2010 and sealed bids were opened
on 8 March 2010. After evaluation of the bids by the City's engineering consultant, staff
recommends acceptance of the bid and award of the contract to Joe & Sons Sheet
Metal Inc.
Primary Issues to Consider
• None.
Supporting Information
•
Ac of a bid ulation and engineer's recommendation are attached.
Christo J. Petree
Operations & Maintenance Director
Financial Impact: $137,030 Budgeted: Yes Source: 4014.6540
Related Documents (CIP, ERP, etc.): Energy Efficiency and Conservation Block Grant Program
Notes: Block Grant approved budget at $190,500.
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR
THE LAKEVILLE PERFORMING ARTS CENTER AIR HANDLER
REPLACEMENT TO JOE & SONS SHEET METAL INC.
WHEREAS, notices to bidders for the acceptance of sealed bids for water
meter purchase and installation were officially published on 11 February 2010,
and
WHEREAS, sealed bids for were opened at 1:00 p.m. on 8 March 2010,
and
WHEREAS, the lowest responsible bidder for the air handler replacement
is Joe & Sons Sheet Metal Inc., 112 1 st Street West, Jordan, Minnesota 55352.
NOW, THEREFORE, BE IT RESOLVED, that the bids are accepted for
the Lakeville Performing Arts Center Air Handler Replacement and the contract
is awarded to Joe & Sons Sheet Metal Inc.
APPROVED AND ADOPTED this 5th day of April 2010 by the City Council
of the City of Lakeville.
CITY OF LAKEVILLE
Holly Dahl, Mayor
ATTEST:
Charlene Friedges, City Clerk
CAIN OUSE CONSULTING ENGINEERS
0
BIRCH LAKE PROFESSIONAL BUILDING
ASSOCIATES, INC. 1310 HIGHWAY 96 EAST - SUITE 116
WHITE BEAR LAKE, MINNESOTA 55110
BID TAB
DATE: March 8, 2010 1:00 PM
PROJECT: Lakeville Performing Arts Center
Air Handler Replacement
PROJECT NUMBER: 2008-223
Bidder Name Base Bid Alternate No. 1 Alternate No. 2
Archer Mechanical No Bid
ARI Mechanical Services No Bid
Joe & Sons $103,000.00 $25,400.00 $8630.00
Legacy Mechanical No Bid
Nasseff Mechanical $122,880.00 $21,046.00 $11,540.00
SCR No Bid
PHONE: 651.426.9549 • FAX: 651-426.5048
WEB SITE: WWW.CAINOUSE.COM
4DCAIN OUSE
ASSOCIATES, INC.
Friday March 19, 2010
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
CONSULTING ENGINEERS
BIRCH LAKE PROFESSIONAL BUILDING
1310 HIGHWAY 96 EAST - SUITE 116
WHITE BEAR LAKE, MINNESOTA 55110
Attn: Chris Petree Re: Performing Arts Center
Operations & Maintenance Director Air Handler Replacement
Lakeville, MN
2008-223
On March 8, 2010 the City received and opened bids for the above referenced project. Attached is a
bid tab for the results of the opening of the bids. The apparent low Bidder is Joe & Sons HVAC
Contractor.
We have called and talked to Joe O'Brien with Joe & Sons to make sure he has included everything
and is comfortable with his bid. Since we had never worked with the contractor before we asked about
the history of the firm and about the ability of the firm to complete the work in the time frame allotted.
After talking with Joe O'Brien we feel very comfortable in recommending that the City accept the bid
from Joe & Sons and award the project to them.
This should provide you with the requested information. If you need anything else please contact me
Sincerely,
Cain Ouse Associates, Inc.
Wallace M. Ouse PE
Mechanical Engineering Principal
Enclosure(s):
File: documend
PHONE: 651.426.9549 • FAX: 651-426.5048
WEB SITE: WWW.CAINOUSE.COM