HomeMy WebLinkAboutItem 06.fDate: 10 May 2010
MR Item No.
APPROVAL OF CONTRACT ADDENDUM WITH RMR SERVICES, LLC EXTENDING
CONTRACT WATER METER READING SERVICES FOR 2010 - 2011
Proposed Action
Staff recommends adoption of the following motion: Move to approve the contract
addendum with RMR Services, LLC extending contract meter reading services for
2010-2011.
Passage of this motion allows the Finance Department to continue the current practice
of using contract meter readers to read residential water meters.
Overview
In 2001, the department solicited proposals from two local companies to read meters
for the City. At that time, RMR Services, LLC returned the lowest cost proposal. The
initial contract term ran from 1 January 2002 to 31 December 2003. In 2004, 2005, and
2006 the contract was extended by mutual agreement of both parties, to include a 2.5
percent cost increase in 2005.
This contract addendum represents the fourth extension to the initial contract with RMR
Services, LLC. RMR Services has been reading residential water meters for the City
since 1998. Currently there are aproximately16,581 residential water meters divided
into two meter reading cycles. RMR Services, LLC does not propose any increase to
the current per meter reading cost of $.451 for 2010 - 2011.
Staff has reviewed the contract addendum and recommends its approval.
Primary Issues to Consider
The continuation of contract meter reading services. Review of alternative methods
for meter reading and current staffing bear out that contract meter reading is cost
effective.
Supporting Information
• A copy he propossed�contract addendum is attached.
Christopheee '
Operatio d Maintenance Director
Financial Impact: $32,433
Related Documents (CIP, ERP, etc.):
Notes:
Budgeted: Yes Source: 7608 Meter Reading
CONTRACT ADDENDUM
CONTRACT ADDENDUM made this 17th day of May 2010, by and between the
CITY OF LAKEVILLE, a Minnesota municipal corporation ("City"), and the undersigned
provider of services RMR SERVICES, LLC ("Provider").
Recitals
The parties have previously entered into a contract dated December 2001 (the "initial
contract") for meter reading services.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL
COVENANTS, THE PARTIES AGREE AS FOLLOWS:
1. INCORPORATION BY REFERENCE. Except as modified herein, the terms of
the initial contract are incorporated herein.
2. TERM. The term of this agreement shall begin on May 18, 2010, and end on
December 31, 2011, both dates inclusive, unless sooner terminated as otherwise
provided.
3. COMPENSATION. The City agrees to pay the Provider $.451 per meter read under
this agreement.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and
year first above written.
CITY OF LAKEVILLE
AND
Holly Dahl, Mayor
Charlene Friedges, Clerk
PROVIDER:
RMR SE VIC LC
BY:
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