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HomeMy WebLinkAboutItem 06.fMay 27 2010 Item No. ]UNE 7, 2010 CITY COUNCIL MEETING AGENDA ITEM FINAL ACCEPTANCE AND APPROVAL OF FINAL PAY ESTIMATE Well 19 City Improvement Project 08-04 Proposed Action Staff recommends approval of final acceptance and final payment to Keys Well Drilling Company for the construction of Well 19, City Improvement Project No. 08-04. Overview Dan Nesler, Barr Engineering Company, has requested final approval and final payment to Keys Well Drilling Company of Pay Estimate No. 9 -Final in the amount of $32,834.98 for the construction of Well 19, City Improvement Project No. 08-04. Attached is a summary page of the final estimate. The original contract amount was $560,975.00, with two change orders totaling $6,696.00, resulting in a total and final contract amount of $567,671.00. All necessary paperwork, including IC -134 and Consent of Surety to Final Payment, has been submitted and reviewed. Primary Issues to Consider None. Supporting Information • Final Estimate summary page • Letter from Dan Nesler, Barr Engineering Company • Consent of Surety to Final Payment • Maintenance Bond • IC -13.4' Keith H. Nelson City Engineer cc: Dan Nesler, Barr Engineering Company Keys Well Drilling Company Financial Impact: $32,834.98 Budgeted: Yes Source: Water Trunk Fund Related Documents: Notes: Construction of Well 19 City Project #08-04 City of Lakeville Lakeville, Minnesota RECOMMENDATION FOR PAYMENT Project: Construction of Well 19 City Project #08-04 Date: April 7, 2010 Period of this Estimate: Estimate Number: Owner: Contractor: Through March 12, 2010 FINAL City of Lakeville, Minnesota Keys Well Drilling Company 1156 Homer Street St. Paul, MN 55116-3232 SUMMARY 71 Original base bid: $560,975.00 Changes to contract amount: $6,696.00 Total Contract Amount: $567,671.00 REQUEST THIS ESTIMATE Work completed to date: $583,739.50 Materials on hand: Less amount retained (0%): Less previous payments: $0.00 SUBTOTAL: $583,739.50 $0.00 $550,904.53 AMOUNT DUE THIS PAYMENT: $32,834.98 Construction of Well 19 City Project #08-04 City of Lakeville Lakeville, Minnesota This is to certify that to the best of my knowledge, information and belief, the quantities and values of work certified herein are accurate and represent the final payment request for this project. Name of Contractor: Signed: Keys Well Drilling Company Title: Date: q.4�'• IO This is to certify that the work shown in the Statement of Work certified herein has been actually furnished for the above-mentioned project in accordance with the plans and specifications heretofore approved and that the total work is 100% complete as of March 12 010. 1 hereby recommend payment of this voucher. c A X Name of Engineering Firm: Signed: U Gtr. (i I/ I Barr Engineering Company Title: Project Engineer Date: April 7, 2010 RECOMMENDED FOR PAYMENT BY TH ITY OF LAE, MINNESOTA Signed: Title: City Engineer ,q Date: 1C/ -7/l(6 Signed: Title: Finance Director Date: Construction of Well 19 City Project #08-04 City of Lakeville Lakeville, Minnesota Item Quantities Original Contract To Date As - Built Addition to Number Item Descri tion As Bid As -Built Unit Unit Price Extensions Extensions 1 Mobilization/Demobilization 1 1 L S $ 12,000.00 $ 12,000 00 $ 12,000 00 2 Set Up/Take Down Well 1 1 Ea $ 10,000 00 $ 10,000 00 $ 10,000 00 3 Drill 17 25 -inch Diameter Open Hole' 175 205 L F $ 8000 $ 14,000 00 $ 16,400 00 4 Furnish and Install 18 -inch Diameter Casing' 340 344 L F $ 10000 $ 34,000 00 $ 34,400 00 5 Drill 23.25 -inch Open Hole' 280 1455 L F $ 12500 $ 35,000 00 $ 18,187 50 6 Furnish, Drill, and Drive 24 -inch Diameter Casing' 60 1955 L.F $ 25000 $ 15,000 00 $ 48,875.00 7 Furnish and Install Neat Cement Grout' 450 513 C F $ 1700 $ 7,650.00 $ 8,721 00 8 Plumbness and Alignment Test 1 1 Ea $ 25000 $ 25000 $ 25000 9 Furnish Development Equipment 1 1 L S $ 3,00000 $ 3,00000 $ 3,00000 10 Install and Remove Development Equipment 1 1 Ea $ 3,50000 $ 3,50000 $ 3,50000 11 Operate Development Equipment 100 68 Hr $ 200.00 $ 20,000.00 $ 13,585 00 12 Furnish, Install, and Detonate Explosives` 250 187 Lbs. $ 25.00 $ 6,250.00 $ 4,67500 13 Remove Fill From Well' 500 545 C.Y $ 75.00 $ 37,500.00 $ 40,875.00 14 Fumish Test Pumping Equipment 1 1 L S. $ 2,00000 $ 2,000.00 $ 2,00000 15 Install and Remove Test Pumping Equipment 1 1 Ea $ 3,500.00 $ 3,50000 $ 3,50000 16 Operate Test Pumping Equipment 30 30 Hr $ 15000 $ 4,500.00 $ 4,500.00 17 Televise Well 1 1 Ea. $ 1,40000 $ 1,400.00 $ 1,40000 18 Well Disinfection and Sample 1 1 Ea $ 90000 $ 900.00 $ 90000 19 Fumish and Install 10 -inch Diameter Discharge Column and Two 1 -inch PVC Probe Pipes' 270 262 LF $ 95.00 $ 25,650 00 $ 24,890.00 20 Furnish and Install Submersible Pump Assembly (1,200 GPM)' 1 1 Ea. $ 5,675.00 $ 5,675.00 $ 5,675.00 21 Furnish and Install Submersible 125HP Motor' 1 1 Ea. $ 21,90000 $ 21,900.00 $ 21,90000 22 Furnish and Install Pitless Adapter 1 1 Ea $ 28,400 00 $ 28,400.00 $ 28,400.00 23 Furnish and Install Concrete Slab and Well Enclosure 1 1 L S $ 2,250.00 $ 2,25000 $ 2,25000 24 Fumish and Install 12 -Inch DIP Watermain 94 94 L F. $ 120.00 $ 11,280.00 $ 11,280.00 25 Restrained Sleeve 3 3 Ea. $ 700.00 $ 2,100.00 $ 2,100.00 26 72 -Inch Valve Manhole and Appurtenances 1 1 Ea. $ 18,150 00 $ 18,150.00 $ 18,150.00 27 60 -Inch Meter Manhole and Appurtenances 1 1 Ea $ 18,500.00 $ 18,500.00 $ 18,500 00 28 Megalugs (all sizes) 15 15 Ea $ 66.00 $ 99000 $ 990.00 29 12 -Inch Plug Valve 1 1 Ea $ 3,15000 $ 3,150.00 $ 3,150.00 30 Hydrant Assembly 1 1 Ea $ 2,70000 $ 2,70000 $ 2,70000 31 6 -Inch Gate Valve 1 1 Ea. $ 1,045.00 $ 1,04500 $ 1,045.00 32 Connect to Live Watermain 1 1 Ea $ 3,100.00 $ 3,10000 $ 3,100.00 33 Insulation 230 230 S F $ 2.00 $ 46000 $ 46000 34 Granular Foundation 20 40 C Y $ 1900 $ 38000 $ 760.00 35 Granular Borrow 30 30 C Y. $ 1500 $ 45000 $ 450.00 36 Topsoil Borrow 25 25 C Y $ 2300 $ 575.00 $ 57500 37 Site Grading 1 1 L.S $ 950.00 $ 950.00 $ 95000 38 Seeding (with Fertilizer, Mulch, Disc Anchoring and Maintenanc 0.8 1 Ac $ 65000 $ 520.00 $ 650.00 39 Reinforced Turf 1,100 1,100 S.F. $ 8.00 $ 8,800.00 $ 8,80000 40 Bituminous Path Replacement 1 1 L.S. $ 1,50000 $ 1,50000 $ 1,500.00 41 Electrical 1 1 L.S $ 192,000.00 $ 192,000.00 $ 192,000 00 Total Base Bid $560,975.00 $577,043.50 Materials Stored on Site Change Orders Addition to Quantity Quantity As- I Contract To Date As -Built CO # Change Order Description in CO Built Unit Unit Price Amount Extension 1 Additional 24" Casing Stocking Fee 100 100 LF $ 5909 $ 5,90900 $ 5,90900- ,909002 2 Additional Concrete Work 1 1 LS $ 78700 $ 787.00 $ 78700 Total Amount of Change Orders $ 6,69600 May 24, 2010 Barr Engineering Company 4700 West 77'" Street • Minneapolis, MN 55435-4803 Phone: 952-832-2600 • Fax: 952-832-2601 • www.barr.com An EEO Employer Minneapolis, MN • Hibbina, MN • Duluth, MN • Ann Arbor, MI • Jefferson City. MO • Bismarck, ND Mr. Keith Nelson City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044-9047 Re: Well 19 Final Pay Application Dear Mr. Nelson: The construction of Well 19 is now complete and has been inspected by representatives of Lakeville Public Works and Barr Engineering Co. The work was completed according to the plans and specifications. Final payment and project acceptance is recommended. The City has received copies of the final payment application, IC -134 forms for the Contractor and all subcontractors, one-year guarantee bond, and Consent of Surety to final payment. Please review the documents and if you are in agreement with all the numbers, sign them and forward them to your council for appropriate action and payment. If you have any questions, please do not hesitate to contact me. Regards, Dan Nesler, P.E. C: Ken Seurer, City of Lakeville P:\Mpls\23 MN\19\2319A84 Lakeville Well 19\WorkFiles\pay applications\final pay app letter-draft.docm T11 *AIA Document G707 - 1994 Consent of Surety to Final Payment 0927156 PROJECT: (Name and address) ARCHITECT'S PROJECT NUMBER: OWNER ❑ Well No. 19 Minnesota Improvement Project 08-04 Lakeville, Mn. TO OWNER: (Name and address) City of Lakeville 20195 Holyoke Avenue Lakeville, Minnesota 55044 CONTRACT FOR: Well NO. 19, Minnesota Improvement Project 408-04 Lakeville, Mn. CONTRACT DATED: June 5th, 2008 ARCHITECT ❑ CONTRACTOR ❑ SURETY ❑ OTHER ❑ In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (Insert name and address of Surety) West Bend Mutual Insurance Company P. O. -Box 620976 Middleton, WI. 53562 on bond of (Insert name and address of Contractor) Keys Well Drilling Company 1156 Homer Street St. Paul,'MN.551I6 ,SURETY, ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surety -of an ,of its obligations to -(Insert name and -address of Owner) City of Lakeville .20195 Holyoke Avenue -Lakeville, Minnesota 55044 OWNER, as setforth in said Surety's bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand on this date: February 11th, 2010 (Insert in writing the month followed by the numeric date and year.) West Bend Mutual Insurance Company Zu) (Signature of au horized representative) Attest: t� M. A. Jones, Attorney -in -Fact 1 (Seal): (Printed name and title) CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that changes will not be obscured. AIA Document G7077m —1994. Copyright @ 1970 and 1994 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAO Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e- mail The American Institute of Architects' legal counsel, copyright@aia.org. No. 1255598 WEST BEND A MUTUAL INSURANCE COMPANY" Power of Attorney Know all men by these Presents, That West Bend Mutual Insurance Company, a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: Coty, Nicole M; Jones, M A lawful Attorney(s)-in-fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of: $3,500,000 This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21 st day of December, 1999. Appointment of Attorney -In -Fact. The president or any vice president, or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attorneys -in -Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal may be affixed by facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the company, and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. In witness whereof, the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned and itscorporate al to be hereto duly attested by its secretary this 1 st day, of March, 2009. Attest y _._... F. - c Ja e4 J. Pa prtPortq :m. $, Kevin A. Steiner Se tary '•� SRAT. Chief Executive Officer / President In State of Wisconsin ......... County of Washington ........ On the 1 st day of March, 2009 before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and say that he resides in the County of Washington, State of Wisconsin; that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument; that he knows the seal of the said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. * NOTARY .`*I John'F: Buwell PUBLIC ? Executive Vice President - Chief Legal Officer Notary Public, Washington Co. WI My Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 11th day of February 20 10 :►- .f S .ALDale J. Kent Executive Vice President - z, c,�'` �.'. Chief Financial Officer Notice: Reproductions are not binding on the company. Any 4uestions concerning this Power of Attorney may be directed to the Bond Manager at NSI, a division of West Bend Mutual Insurance Company, 8401 Greenway Blvd Suite 1100 1 P.O. Box 620976 1 Middleton, WI 53562 1 ph (608) 410-3410 j www.wbmi.com WEST BEND A MUTUAL INSURANCE COMPANY" Bond Number 0927156 Maintenance Bond That Keys Well Drilling Company of St. Paul, Minesota as Principal, hereinafter called Principal, and WEST BEND MUTUAL INSURANCE COMPANY of Wisconsin, with its principal office in the City of Middleton, Wisconsin, and duly authorized and licensed to do business in the State of MN as Surety, hereinafter called Surety, are held and firmly bound unto City of Lakeville, Minnesota as Obligee, hereinafter called Owner, for the use and benefit of claimants as hereinafter provided in the amount of Five Hundred Sixty Thousand, Nine Hundred Seventv-Five Dollars and Zero Cents Dollars ($ 560,975.00 ), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal and Obligee entered into a written contract on the 17th day of May _,20 10 for the Well No. 19, Improvement Project 08-04 all in accordance with the plans and specifications prepared by city of Lakeville, Minnesota and WHEREAS, said contract provides that the Principal will furnish a bond to guarantee, for the period of o1 year(s) after approval of the final estimate on said job, by the owner, against all defects in workmanship which may become ap- parent during said period, and WHEREAS, the said contract has been completed and was approved on May 17th 20 10 NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective workmanship which becomes apparent during the period of 1 year(s) from and after May 17th 120 10 then this obligation shall be null and void; otherwise it shall remain in full force and effect. Signed and Sealed this 17 day of May _20 10 Principal: .Keys Well Drilling Company By: (SEAL) Witness: Namdent Title Suty: WeMu al sur ce Company �\ By:'. (SEAL) Witness: Name Typed: M. aneattorney-in-Fact, Title MICHIGAN ONLY: This policy is exempt from the filing requirements of Section 2236 of the Insurance Code of 1956, 1956 PA 218 and MCL 500.2236. NB 0014 02 08 Page 1 of 1 8401 Greenway Blvd. Suite 1100 1 Middleton, WI 53562 1 Phone: (608) 410-3410 1 Fax: (877) 674-2663 1 www.wbmi.com State of Minnesota ) ) ss. County of Ramsey ) On this 17th day of May , 2010, before me appeared Jef X W. Kew , to me personally known, who, being duly sworn, did say that he is the President of _Keys Well Drilling Company and that the seal affixed to the foregoing instrument is the corporate seal of said corporation, and that said instrument was signed and sealed on behalf of said corporation by authority of its articles, and said Je�y W. Ke vs acknowledged said instrument to be the free act and deed of said ��ORF- ppw—mpvo�ikm .� 91, 2015 Ily Notary Public ACKNOWLEDGMENT OF CORPORATE SURETY STATE OF MINNESOTA COUNTY OF Ramsey On the '17th day of May 1 20110 before me personally appeared, M. A. Jones to me known, who being duly sworn, did say: that s/he resides in Minnesota that s/he is the aforesaid officer or attorney in fact of Keys Well Drilling Company a corporation, that the seal affixed to the foregoing instrument is the corporate seal of said corporation; and that said instrument as signed and sealed on behalf of said corporation by the aforesaid officer, by authority of its board of directors; and the aforesaid officer acknowledged said instrument to be the free act and deed of said corporation. (SEAL) ,......... NICOLE MARIE COTY Notary PuWirl s Notary Pub2015 MY commission Expires Jan 31, 2015 No. 1258514 WEST BEND A MUTUAL INSURANCE COMPANY, Power of Attorney Know all men by these Presents, That West Bend Mutual Insurance Company, a corporation having its principal office in the City of West Bend, Wisconsin does make, constitute and appoint: Coty, Nicole M; Jones, M A lawful Attorney(s)-in-fact, to make, execute, seal and deliver for and on its behalf as surety and as its act and deed any and all bonds, undertakings and contracts of suretyship, provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount the sum of: $3,500,000 This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of West Bend Mutual Insurance Company at a meeting duly called and held on the 21 st day of December, 1999. Appointment of Afforney-In.•Fact. The president or any vice president, or any other officer of West Bend Mutual Insurance Company may appoint by written certificate Attorneys -in -Fact to act on behalf of the company in the execution of and attesting of bonds and undertakings and other written obligatory instruments of like nature. The signature of any officer authorized hereby and the corporate seal may be affixed by facsimile to any such power of attorney or to any certificate relating therefore and any such power of attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the company, and any such power so executed and certified by facsimile signatures and facsimile seal shall be valid and binding upon the company in the future with respect to any bond or undertaking or other writing obligatory in nature to which it is attached. Any such appointment may be revoked, for cause, or without cause, by any said officer at any time. In witness whereof, the West Bend Mutual Insurance Company has caused these presents to be signed by its president undersigned and its corporate,,7al to be hereto duly attested by its secretary this 1st day of March, 2009. �.J�Attest�_.. 77 6•.: Jame$ J. Paul _ m :$'; Kevin A. Steiner Seckdtary =� SEAW Chief Executive Officer /President State of Wisconsin �' County of Washington On the 1 st day of March, 2009 before me personally came Kevin A. Steiner, to me known being by duly sworn, did depose and say that he resides in the County of Washington, State of Wisconsin; that he is the President of West Bend Mutual Insurance Company, the corporation described in and which executed the above instrument; that he knows the seal of the said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the board of directors of said corporation and that he signed his name thereto by like order. + NOTARY +`: Johh'F.-Buwe11 PUBLIC . ? Executive Vice President - Chief Legal Officer Notary Public, Washington Co. WI �F yy1SG My Commission is Permanent The undersigned, duly elected to the office stated below, now the incumbent in West Bend Mutual Insurance Company, a Wisconsin corporation authorized to make this certificate, Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that the Resolution of the Board of Directors, set forth in the Power of Attorney is now in force. Signed and sealed at West Bend, Wisconsin this 17th day of May '2010 coRPoMTF , SEAT":' Dale J. Kent ,� : <. Executive Vice President - Chief Financial Officer Notice: Reproductions are not binding on the company. An'V ue'stions concerning this Power of Attorney may be directed to the Bond Manager at NSI, a division of West Bend Mutual Insurance Company. 8401 Greenway Blvd. Suite 1100 1 P O. Box 620976 1 Middleton, WT 53562 1 ph (608) 410-3410 1 www.wbmi.com May 11 10 02:25p FV Hoffbeck Trucking 1u1.[N*&S©TA,t REVIENUE Contra's WWdvoMWg AfFdavit goon 10 2625822 19524693171 Please keep this intfori'naiion for your- recuts. S:tbrnit a cry ofiilis page to ttm business thai hired you to receive your riai pay7ent .-MI 1:1 �11111�11�l \ 1 1111 11!71: p•2 5/1112010 344837 Tue May 11 14:1 0_36 CLT 20TD - project owrs6r Project -number Project be Mn date July 2009 project end date Naysrnber =09 Project tocation LA-KE°dtL[E Or=L= #13 Subcontractors bio subcorYractars fisted. .-MI 1:1 �11111�11�l \ 1 1111 11!71: p•2 5/1112010 Page 1 of 1 Nil Nh1ESOTA• REVF,NUE Contractor's Withholding Affidavit Confirmation KEYS WELL DRILLING CO ID 8105506 Please keep this information for your records. Submit a copy of this page to the project owner to receive your final payment. Confirmation number 313499 Thu Apr 29 11: 09:59 CDT 2010 Project owner CITY OF LAKEVILLE Project number 08-04 Project begin date July 2008 Project end date November 2009 Project location WELL #19 - 17191 GERDINE PATH Subcontractors ENCOMM MIDWEST INC. 6055084 287705 ELECTRICAL INSTALLATION & MNTN 4120631 259559 https://www.mndor.state.mn.us/wc/action/confirmationPrint 4/29/2010 MINNESOTA- REVENUE Contractor's Withholding Affidavit Confirmation ENCOMM MIDWEST INC ID 6055084 Please keep this information for your records. Submit a copy of this page to the business that hired you to receive your final payment. Confirmation number Project owner Project number Project begin date Project end date Project location Subcontractors 287705 Thu Nov 19 13:15:17 CST 2009 CITY OF LAKEVILLE 08-04 December 2008 June 2009 WELL HOUSE NO. 19 No subcontractors listed. Page 1 of 1 https://www.mndor.state.mn.us/wc/action/confirmationPrint 11/19/2009 Feb. 10, 2010 12:56PM E I M No. 7755 P. 2 Page 1 of 1 N'tU-NiESO !�A•REYE''I.J.E Contractor's Withholding Affidavit Confirmation ELECTRICAL INSTALLATION & MNTiNCE CO 1D 4120531 Please keep this information for your records. Submit a copy of this page to the business that hired you to receive your final payment Confirmation number 259559 Tue Jul 21 11:03.45 CDT 2099 Project owner CITY OF LAKEVILLE Project number na Project begin date May 2009 Project end date July 2009 Project location 17191 GERDINE PATH Subcontractors No subcontractors listed. iittnc • //,.vww.mnd or. atate.mn. iia/wo/action/confiirmationPrint 7/21/2009