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Home My WebLink AboutItem 06.cMay 3, 2010 Item No. RESOLUTION AUTHORIZING SUBMITTAL OF ANNUAL GRANT APPLICATIONS TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR SNOWMOBILE AND CROSS-COUNTRY SKI TRAIL GRANTS Proposed Action Staff recommends adoption of the following motion: Move to authorize submittal of annual grant applications to Minnesota Department of Natural Resources for snowmobile and cross-country ski trail grants. Overview The City of Lakeville has been the recipient of annual grant-in-aid funds from the Minnesota Department of Natural Resources for the purpose of maintaining and grooming both the snowmobile and cross-country ski trails. The Lakeville Sno Trackers Snowmobile Club has been responsible for grooming the local snowmobile trails and cross-country ski trails at Ritter Farm Park; they do an excellent job. The club's expenses for grooming are reimbursed through the DNR grant funds. Staff has an ongoing contractual agreement with the Lakeville Sno Trackers Snowmobile Club regarding trail grooming. Primary Issues to Consider • Resolution will authorize Parks and Recreation Director to submit annual grant applications and manage the process in 2010 and in subsequent years Supporting Information • Resolution authorizing submittal of grant applications • Grant applications J 4_ a 40 Gerald S. Michaud Parks & Recreation Director Financial Impact: $ Budgeted: Y/N Source: Related Documents (CIP, ERP, etc.): Notes: CITY OF LAKEVILLE RESOLUTION NO. RESOLUTION AUTHORIZING SUBMITTAL OF ANNUAL GRANT APPLICATIONS TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR SNOWMOBILE AND CROSS-COUNTRY SKI TRAIL GRANTS WHEREAS, the Minnesota Department of Natural Resources has established a Minnesota Trails Assistance Program for the establishment of snowmobile and cross- country ski trails; and WHEREAS, such trails are beneficial to the public recreation programs conducted by the City of Lakeville Parks and Recreation Department; and WHEREAS, such grant-in-aid assistance is available on certain terms and conditions specified by the Department of Natural Resources which are compatible with the City's existing public recreation programs; and NOW, THEREFORE, BE IT RESOLVED that the City of Lakeville shall act as the legal sponsor for applications for funding to the Minnesota Department of Natural Resources for maintenance and grooming of both snowmobile and cross-country ski trails managed by the Lakeville Sno Trackers Snowmobile Club; and BE IT FURTHER RESOLVED that the Parks and Recreation Director is hereby authorized to submit grant applications annually to the Minnesota Department of Natural Resources and is additionally authorized to serve as the fiscal agent on behalf of the City of Lakeville for the above referenced projects in 2010 and in subsequent years; and BE IT FURTHER RESOLVED that upon approval of its applications by the state, the City of Lakeville may enter into agreements with the State of Minnesota for the above referenced projects and that it will comply with all applicable laws and regulations as stated in the agreements. DATED this 3rd day of May 2010. CITY OF LAKEVILLE, Holly Dahl, Mayor ATTEST: Charlene Friedges, City Clerk MINNESOTA SNOWMOBILE TRAILS ASSISTANCE PROGRAM MAINTENANCE AND GROOMING APPLICATION Trail/Area Name /Type of Trail (PRINT or TYPE) Date Lakeville Sno Trackers/Snowmobile Trails April 30, 2010 Trail Administrator (PRINT or TYPE) Trail Administrator S' ature Mark Weber `�n v ` i✓ �� Address (No. & Street, RFD, Box No., City, State, Zip Code) Home Phone Number Work Phone Number 6436 LeSueur Avenue 507-744-3171 612-991-5404 New Prague, MN 56071 GPS Verified Miles of Trail: 57.1 miles total Date of Meeting County 1: Dakota -44.84 Attended: County 2: Scott -10.6 April 8, 2010 County 3: Rice -1.66 :moi%. ;ti f'.d„�'Y rr�, .7, ','y.:5:; '°S'4Y"3°,t<°f.7'..:� t;' .3a�'+�,,• d w .r Verified Miles: Mileage Rate: Amount: Recommended: SPONSOR APPROVAL Unit of Government Telephone Number (Include Area Code): City of Lakeville 952-985-4601 Authorize ure of Sponsor Title Date Parks & Recreation Director May 1, 2010 ('F.RTiVICATInN RV nFPARTMFNT (1F NATiTRAT. 1QFQn1rTMrVQ Authorized Signature For DNR Date Area Trails & Waterways Supervisor Authorized Signature For DNR Date Regional Trails & Waterways Manager Checklist/Mandatory Attachments: ✓ Certification of Trail Closure/4`h Benchmark I,,-' Grooming Logs from the Previous Year ✓ County Resolution Validatien,Map (pr-evided by DNR) ✓ Backup Grooming Plan Revised 10/19/2009 Proof of Club Non -Profit Status Sign Order i✓ Trail Contact Information Form MINNESOTA CROSS-COUNTRY SKI TRAIL ASSISTANCE PROGRAM Ir— MAINTENANCE AND GROOMING APPLICATION 1. Trail/Club Name: 2. Unit of Government Sponsor: 3. Date: Ritter Farm Park Cross -Country Ski City of Lakeville April 29, 2010 Trails/Lakeville Sno Trackers 4. 5. Total Grant Request (From Question 15C Below): 5. Grant Award (For Department Use/011): $9,213.50 6. Trail Administrator Name: 7 ail A istrato ur Gerald S. Michaud � 8. Address (Street, Box Number, City, State, zip code): 9.No-me Phone Number: 10. Work Phone Number: 20195 Holyoke Ave., Lakeville, MN 55044 952-985-4601 11. Miles of Existing Trail in GIA System: 12. Miles of Existing Trail Not in GIA System (If Applicable): 20K N/A 13. Project Cost Breakdown and Explanation 13A. ADMINISTRATION TOTAL Explanation: Attend meetings, inspect trails, prepare applications, prepare $ 553.00 reimbursements, etc. 13B. ACQUISITION Explanation: Labor Mileage Equipment Materials TOTAL 13C. RELOCATION (Change in Trail Location Must be Shown on Map) Explanation: Labor Mileage Equipment Materials TOTAL 13D. FACILITIES Description: Labor, portable toilet services, supplies, facility maintenance Labor Mileage Equipment Materials TOTAL $ 250.00 $ 325.00 $1,450.00 $ 400.00 $ 2,425.00 13E. MAINTENANCE Description: Trail set-up, sign installation, sign replacement, tree clearing, misc. grading, erosion control, trail grooming, trail packing, sign pickup, final inspection and final cleanup Labor Mileage Equipment Materials TOTAL $ 500.00 $ 250.00 $ 400.00 $ 300.00 $1,450.00 (Revised 11/27/2007) Page 1 of 2 13F. TRAIL SYSTEM MAP PRINTING (Include the Number of Maps to be Printed) TOTAL Explanation: 200 full color maps to be printed (at the City) $100.00 13G. TRAIL GROOMING Description: Tucker 2000 Labor Mileage Equipment Materials TOTAL $ $ $ 5,760.00 $ $ 5,760.00 13H. LIABILITY INSURANCE TOTAL Explanation: Liability insurance coverage $1,207.00 14. Total Cost 15. Grant Request 14A. Sub -Total 13A — 13F: $ 4,528.00 15A. Sub -Total Grant Request at 65% (14A x 65%): $ 2,943.20 1413. Sub -Total 13G & 13H: $ 6,967.00 15B. Sub -Total Grant Request at 90% (146 x 90%): $ 6,270.30 14C. Total Cost (sum 14A & 1413): $ 11,495.00 15C. Total Grant Request (I5A+ 1513): $ 9,213.50 16. Sponsor Approval 16A. Unit of Government Sponsor: 16B. Telephone Number (include Area Code): City of Lakeville 952-9854601 16C. Address (street, Box Number, City, StAte, Zip Code): 20195 Holyoke Ave., Lakevill N 55044 161CO SignatufeW: 16E. Title: 16F. Date of Signature: s Parks & Recreation Director 04 A �e t '1 (j 17. Re uired Attachments 17A. ® Grooming Logs from Previous Year 1713. ® Sponsor Resolution 17C. ❑ Trail Validation Map, Including Miles of Trail in GIA System and Miles Not in GIA System 17D. ® Sign Order Certification by Department of Natural Resources Recommended Grant Amount: Explanation If Different from Request (or Attach): Authorized Signature: Area Trails & Waterways Supervisor Date of Signature: Authorized Signature: Regional Trails & Waterways Manager Date of Signature: (Revised 11/27/2007) Page 2 of 2