HomeMy WebLinkAboutItem 06.q
Date: March 18, 2017 Item No.
APPROVAL OF A CONTRACT FOR MAINTENANCE OF HVAC SYSTEMS WITH
COOL AIR MECHANICAL, INC.
Proposed Action
Staff recommends adoption of the following motion: Move to approve a contract with Cool Air
Mechanical, Inc. to perform heating, ventilation, and air conditioning (HVAC) maintenance
services at designated City facilities.
Overview
This contract encompasses the maintenance requirements for heating and cooling systems in
twelve City facilities. Included under the contract are the four fire stations, the Police
Department, the Heritage Center, the Arts Center, two of the liquor stores, the Water Treatment
Facility, the Central Maintenance Facility, and City Hall.
Maintenance activities include the seasonal startup of heating and cooling systems and detailed
checks of temperature controls, fans, heat exchangers, and filters, as well as maintenance and
repair of the HVAC systems. The goal with this contract is to proactively eliminate problems
through a formal schedule of quarterly preventive maintenance activities and minimize the
potential for major system failures. Proposals included hourly repair rates to allow the City to
evaluate the total cost of preventive maintenance and repair services.
Six contractors returned proposals in a range from $33,256.00 to $126,946.98 with Cool Air
Mechanical, Inc. providing all required preventive maintenance and repair services at the best
total cost to the City. The contract term expires on December 31, 2020.
Staff reviewed the contract and associated documents and recommends its approval.
Primary Issues to Consider
• What is the effect of curtailing HVAC maintenance? The purpose of preventive maintenance
is to prolong the service life of HVAC systems and enable the City to proactively plan for
upgrade and replacement rather than react to outages requiring emergency repairs.
Supporting Information
• A copy of the contract for services and tabulation of the proposals is attached.
Financial Impact: $33,256.00 Budgeted: Yes Source: Department Budgets
Related Documents (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Neil Normandin, Public Works and Facilities Coordinator
CONTRACT FOR SERVICES
THIS AGREEMENT made this 18th day of March 2019, by and between the CITY OF
LAKEVILLE, hereinafter referred to as the “City”, and COOL AIR MECHANICAL, INC.,
hereinafter referred to as the “Contractor”.
THE CITY AND THE CONTRACTOR, FOR THE CONSIDERATION
HEREINAFTER STATED, AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. The scope of services is detailed in the Contract
Documents but generally consist of preventive maintenance and repairs of the Heating,
Ventilation, and Air Conditioning (HVAC) systems in designated City facilities. The Contractor
agrees to perform the services as detailed in the Contract Documents.
2. CONTRACT DOCUMENTS. The following documents shall be referred to as the
"Contract Documents", all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This document entitled “Contract for Services”.
B. Heating Ventilation and Air Conditioning (HVAC) Maintenance Services
Request for Proposals
C. HVAC Maintenance Specifications.
D. Equipment Listing, Exhibit A.
E. Contractor’s Proposal.
If there is a conflict among the provisions of the Contract, the order in which they are listed above
shall control in resolving any such conflicts with Contract Document "A" having the first priority and
Contract Document "E" having the last priority.
3. OBLIGATIONS OF THE CONTRACTOR.
A. The Contractor agrees that the work contemplated by the Contract shall be fully and
satisfactorily completed in accordance with the terms of the Contract Documents.
B. Contractor shall exercise the same degree of care, skill, and diligence in the
performance of the services as is ordinarily possessed and exercised by a contractor under similar
circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall
not be responsible for discovering deficiencies in the accuracy of Contractor’s services.
4. PAYMENT.
A. The City agrees to pay and the Contractor agrees to receive and accept
payment in accordance with the prices quoted, which is inclusive of sales tax, as set forth in the
completed Proposal Form. Payment to the Contractor shall be made based on work completed and
submission and approval of an invoice.
B. Payments to Subcontractor. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the
Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment
from the City for undisputed services provided by the subcontractor. The Contractor must pay
interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed
amount not paid on time to the subcontractor. The minimum monthly interest penalty payment
for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00,
the Contractor shall pay the actual penalty due to the subcontractor.
5. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees
to defend, indemnify and hold harmless the City, and its employees, officials, and agents from and
against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising
out of Contractor’s negligence or its performance or failure to perform its obligations under this
Contract. Contractor’s indemnification obligation shall apply to subcontractor(s), or anyone
directly or indirectly employed or hired by Contractor, or anyone for whose acts Contractor may
be liable. Contractor agrees this indemnity obligation shall survive the completion or termination
of this Contract.
6. RIGHTS AND REMEDIES.
A. The duties and obligations imposed by the Contract Documents and the
rights and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
B. No action or failure to act by the City or the Contractor shall constitute a
waiver of any right or duty afforded by any of them under the Contract, nor shall any such action
or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may
be specifically agreed in writing.
7. GOVERNING LAW. The Contract shall be governed by the laws of the State of
Minnesota.
8. INSURANCE. Prior to the start of the project, Contractor shall furnish to the City
a certificate of insurance showing proof of the required insurance required under this
Paragraph. Contractor shall take out and maintain or cause to be taken out and maintained until
six (6) months after the City has accepted the public improvements, such insurance as shall protect
Contractor and the City for work covered by the Contract including workers’ compensation claims
and property damage, bodily and personal injury which may arise from operations under this
Contract, whether such operations are by Contractor or anyone directly or indirectly employed by
either of them. The minimum amounts of insurance shall be as follows:
Commercial General Liability (or in combination with an umbrella policy)
$2,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$2,000,000 Combined Single Limit – Bodily Injury & Property Damage
Including Owned, Hired & Non-Owned Automobiles
Workers Compensation
Workers’ Compensation insurance in accordance with the statutory requirements of the
State of Minnesota, including Employer’s Liability with minimum limits are as follows:
$500,000 – Bodily Injury by Disease per employee
$500,000 – Bodily Injury by Disease aggregate
$500,000 – Bodily Injury by Accident
The Contractor’s insurance must be “Primary and Non-Contributory”.
All insurance policies (or riders) required by this Contract shall be (i) taken out by and
maintained with responsible insurance companies organized under the laws of one of the states of
the United States and qualified to do business in the State of Minnesota, (ii) shall name the City,
its employees and agents as additional insureds (CGL and umbrella only) by endorsement which
shall be filed with the City. A copy of the endorsement must be submitted with the certificate
of insurance.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage
afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written
notice to the City, or ten (10) days’ notice for non-payment of premium.
An Umbrella or Excess Liability insurance policy may be used to supplement Contractor’s policy
limits on a follow-form basis to satisfy the full policy limits required by this Contract.
9. TERM. The term of this Contract shall begin on or about March 18, 2019 and end
on December 31, 2020, both dates inclusive, unless sooner terminated as hereinafter provided.
10. SUPPLIES, EQUIPMENT, AND INCIDENTALS. The City and Contractor agree
that the Contractor shall furnish any and all supplies, equipment, and incidentals necessary for
Contractor’s performance of this Contract.
11. SUPERVISION OF CONTRACTOR. The City’s designated supervisor will be
Tim Redepenning, Facilities Supervisor. The Facilities Supervisor, acting on the City’s behalf, shall
be responsible for providing communication and direction as to the provision of services by the
Contractor under this Contract. The Contractor will contact the City of Lakeville by e-mail as to
the supply dates and the time they will perform work at each facility. The Facilities Supervisor’s
mailing address is: 20195 Holyoke Avenue, Lakeville, MN 55044; telephone numbers are: (W) 952-
985-2630; (C) 952-292-3374; email address is tredepenning@lakevillemn.gov.
12. TERMINATION WITHOUT CAUSE BY CITY. The City reserves the right to
terminate Contractor at will immediately without cause at any time within the term of this
Contract. In the event of such termination, the City shall provide Contractor written notice of
termination and upon receipt of same, Contractor shall immediately cease and desist Contractor’s
provision of services under this Contract and City shall have no further obligation under this
Contract to pay any further compensation to Contractor except for compensation due and owing
for services prior to Contractor’s receipts of the written notice of termination.
13. INDEPENDENT CONTRACTOR. City and Contractor agree that Contractor,
while engaged in carrying out and complying with the terms and conditions of this Contract and
the provision of services thereunder, shall be considered at all times an independent contractor
and not an officer, employee, or agent of the City. City and Contractor further agree that
Contractor shall not at any time or in any manner represent that Contractor or any of the
Contractor’s agents or employees are in any manner agents or employees of the City. City and
Contractor further agree that Contractor shall be exclusively responsible under this Contract for
Contractor’s own FICA payment, workers compensation payments, unemployment compensation
payments, withholding amounts, and/or self-employment taxes or other taxes if any such
payments, amounts, or taxes are required to be paid by law or regulations.
14. WRITTEN NOTICE OR OTHER CORRESPONDENCE. Any written notice or
other correspondence to be provided by or between the City and the Contractor in accordance
with this Contract shall be hand delivered or mailed by registered or certified mail to the following
address:
CITY:
CONTRACTOR:
15. WAIVER OF DEFAULT. Any waiver by City of a default under the provisions of
this Contract by Contractor shall not operate or be construed as a waiver of a subsequent default
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Cool Air Mechanical, Inc.
1544 134th Avenue NE
Ham Lake MN 55304
by the Contractor. No waiver shall be valid unless in writing and signed by the Mayor and the City
Administrator on behalf of the City.
16. NO ASSIGNMENT OR SUBCONTRACTING. The City and Contractor agree
that the services to be rendered by the Contractor under this Contract are unique and personal.
Accordingly, the Contractor may not assign or subcontract out any of the Contractor’s rights or
any of the Contractor’s duties or obligations under this Contract.
17. INVALIDITY OF PROVISIONS. If any term or provision of this Contract or any
application hereof to any person or circumstances, shall to any extent be invalid or unenforceable,
the remainder of this Contract or the application of such term or provision to persons or
circumstances other than those as to which it is held invalid or unenforceable shall not be effected
hereby and each term and provision of this Contract shall be valid and be enforced to the fullest
extent permitted by law.
18. DATA PRACTICES/RECORDS.
A. All data created, collected, received, maintained, or disseminated for any
purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act,
as well as federal regulations on data privacy.
B. All books, records, documents, and accounting procedures and practices of
the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by
the City.
19. WARRANTY. The Contractor shall be held responsible for any and all defects in
workmanship, materials, and equipment which may develop in any part of the contracted service, and
upon proper notification by the City shall immediately replace, without cost to the City, any such
faulty part or parts and damage done by reason of the same in accordance with the contract
specifications.
20. ENTIRE AGREEMENT. This instrument herein contains the entire and only
agreement between the parties and no oral statement or representation or prior written matter not
contained in this instrument shall have any force and effect. This Contract shall not be modified
in any way except by writing executed by both parties.
21. DISCRIMINATION. Contractor agrees to comply with Minnesota Statute 181.59
that states:
Subsection A. That, in the hiring of common or skilled labor for the performance
of any work under any contract, or any subcontract, no contractor, material
supplier or Contractor, shall, by reason of race, creed, or color, discriminate against
the person or persons who are citizens of the United States or resident aliens who
are qualified and available to perform the work to which the employment relates;
Subsection B. That no contractor, material supplier, or Contractor, shall, in any
manner, discriminate against, or intimidate, or prevent the employment of any
person or persons identified in clause (1) of this section, or on being hired, prevent,
or conspire to prevent the person or persons from the performance of work under
any contract on account of race, creed, or color;
Subsection C. That a violation of this section is a misdemeanor; and
Subsection D. That this contract may be canceled or terminated by the state,
county, city, town, school board, or any other person authorized to grant the
contracts for employment, and all money due, or to become due under the contract,
may be forfeited for a second or any subsequent violation of the terms or conditions
of this contract.
22. WORK HOURS. HVAC preventive maintenance shall start at 7:00 a.m. and be
completed before 3:30 p.m.
23. BACKGROUND CHECKS. The City must receive from the Contractor and each
Contractor’s employee written authorization permitting the City of Lakeville Police Department
to perform a criminal history background check and further authorize the Police Department to
release the information obtained to the Lakeville City Council, City Administrator and other
appropriate employees. The City reserves the right to deny access to City facilities to those
Contractors or Contractor’s employees that it deems inappropriate.
CITY OF LAKEVILLE
BY:
Douglas P. Anderson, Mayor
AND:
Charlene Friedges, City Clerk
CONTRACTOR: COOL AIR MECHANICAL, INC.
BY:
(Print Name)
Its:
EXHIBIT A
FACILITY EQUIPMENT LISTING
Exhibit A – List of Equipment
POLICE
STATION
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
MAU-1 Titan Air Inc. TA-225NG HRV 11639 Parking Garage Spring & Fall
2)
5VX670 12) 20x25x2
MAU-2 Titan Air Inc. TAM-109NG HRH 11640 Sally Port Spring & Fall 1) 4L420 2) 20x25x2
ACCU-1A Data Aire Inc DAMA-0212-CO 2007-4518-E Data Room Quarterly 1) A32 1) 20x20x2
ACCU-1B Data Aire Inc DARC-0312 2007-4519-E Roof Quarterly N/A N/A
MINI SPLIT Mitsubishi M4THS1524A 180500178X Data Room/Roof Quarterly N/A Washable
AHU-1 McQuay E820091010 CAGH035GDAC
Penthouse Mech
Room Quarterly
S: 2)
5VX600 15) 20x20x2
R: 3)
BX71 *15) 20x20x4
AHU-2 McQuay E820091020 CAH030GDDC
Penthouse Mech
Room Quarterly
S: 2)
5VX860 4) 12x24x2
R: 3)
AX75 8) 20x24x2
*4) 12x24x4
*8) 20x24x4
AHU-3 McQuay E820091030 CAH030GDDC Lower Mech Room Quarterly
S: 2)
5VX930 4) 12x24x2
R: 3)
AX75 8) 20x24x2
BLR-1 Aerco Benchmark 2.0 G-07-2118
Penthouse Mech
Room Spring & Fall N/A N/A
BLR-2 Aerco Benchmark 2.0 G-07-2119
Penthouse Mech
Room Spring & Fall N/A N/A
HWP-1 B&G 3E1510 C054897-02L70
Penthouse Mech
Room Spring & Fall N/A N/A
HWP-2 B&G 3E1510 C054897-01L70
Penthouse Mech
Room Spring & Fall N/A N/A
Exhibit A – List of Equipment
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
HWP-3 B&G 3E1510 C054897-03L70
Penthouse Mech
Room Spring & Fall N/A N/A
CWP-4 B&G BF1510 C054880-01L70
Penthouse Mech
Room
Spring &
Summer N/A N/A
CWP-5 B&G BF1510 C054880-02L70
Penthouse Mech
Room
Spring &
Summer N/A N/A
CWP-6 B&G 3E1510 C054881-01L70
Penthouse Mech
Room
Spring &
Summer N/A N/A
CWP-7 B&G 3E1510 C054880-02L70
Penthouse Mech
Room
Spring &
Summer N/A N/A
EF-1 Cook 7.5HP 300QMX 03/00XXXX Parking Garage Wall Spring & Fall 2) AX85 N/A
EF-2 Cook .25HP 70SQN-B 03/00XXXX Parking Garage Annual 1) 4L350 N/A
EF-3 Cook .25HP 80SQN-B 03/00XXXX Parking Garage Annual 1) 4L340 N/A
EF-4 Cook .167HP 70ACE70C2B 03/0014601 Roof Annual 1) 4L190 N/A
EF-5 Cook .167HP 70ACE70C2B 03/0015701 Roof Annual 1) 4L180 N/A
EF-6 Cook .167HP 80ACE80C2B 03/0016801 Roof Annual 1) 4L180 N/A
EF-7 Cook .75HP 150ACE150C2B 03/0017901 Roof Annual 1) 4L210 N/A
EF-8 Cook .167HP 70ACE70C2B 03/0019001 Roof Annual 1) 4L220 N/A
EF-9 Cook .167HP 100ACE100C2B 03/0020101 Roof Annual 1) 4L220 N/A
EF-10 Cook .167HP 100ACE100C2B 03/0000701 Roof Annual 1) 4L180 N/A
EF-11 Cook .75HP 150ACE150C2B 03/0001801 Sally Port Roof Spring & Fall 1) 4L180 N/A
EF-12 Cook .167HP 70ACE70C2B 03/0002901 Roof Annual 1) 4L220 N/A
EF-13 Cook .167HP 70ACE70C2B 03/0004001 Roof Annual 1) 4L220 N/A
EF-14 Cook .167HP 70ACE70C2B 03/0005101 Roof Annual 1) 4L210 N/A
EF-15 Cook.167HP 100ACE100C2B 03/0006201 Roof Annual 1) 4L190 N/A
EF-16 Cook .167HP 70ACE70C2B 03/0007301 Roof Annual 1) 4L180 N/A
EF-17 Cook .167HP 70ACE70C2B Mar-00 Roof Annual 1) 4L210 N/A
Exhibit A – List of Equipment
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
EF-18 Cook .50HP 150ACE150C2B 03/0009501 Roof Annual 1) 4L220 N/A
EF-19 Cook .25HP 150CRUH150RH3B 03/0010601 Roof Annual 1) 4L220 N/A
EF-20 Cook .25HP 150CRUH150RH3B 03/0010602 Roof Annual 1) 4L210 N/A
EF-21 Cook .25HP 150CRUH150RH3B 03/0010603 Roof Annual 1) 4L210 N/A
IFR 1-2 Roberts Gordon GRBH80 Parking Garage Fall & Winter N/A N/A
CUH-1 Markel-Sterling Front Entrance Fall & Winter N/A
1) 9-3/4 x 19-
5/8
CUH-2 Markel-Sterling Patrol Entrance Fall & Winter N/A
1) 9-3/4 x 19-
5/8
CUH-1 Markel-Sterling Center Stairwell Fall & Winter N/A Washable
CUH-2 Markel-Sterling Center Stairwell Fall & Winter N/A Washable
CUH-3 Markel-Sterling North Stairwell Fall & Winter N/A 9 3/4x19 5/8
CUH-4 Markel-Sterling East Stairwell Fall & Winter N/A
1) 9-3/4 x 19-
5/8
CUH-5 Markel-Sterling Employee Entrance Fall & Winter N/A
1) 9-3/4 x 19-
5/8
UH-1 Sterling Parking Garage Fall & Winter N/A N/A
UH-2 Sterling Parking Garage Fall & Winter N/A N/A
UH-3 Sterling Parking Garage Fall & Winter N/A N/A
UH-4 Sterling Parking Garage Fall & Winter N/A N/A
UH-5 Sterling Parking Garage Fall & Winter N/A N/A
UH-6 Sterling Parking Garage Fall & Winter N/A N/A
UH-7 Sterling Parking Garage Fall & Winter N/A N/A
UH-8 Sterling Lower Mech Room Fall & Winter N/A N/A
UH-9 Sterling Lower Mech Room Fall & Winter N/A N/A
UH-10 Sterling Sally Port Fall & Winter N/A N/A
UH-11 Sterling Sally Port Fall & Winter N/A N/A
Exhibit A – List of Equipment
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
UH-12 Sterling
Penthouse Mech
Room Fall & Winter N/A N/A
UH-13 Sterling
Penthouse Mech
Room Fall & Winter N/A N/A
*4” High Efficiency Filters for AHU 1 & 2 shall be changed once at the beginning of each contract year.
FIRE
STATION#1
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
AHU-1 Carrier 39EB12 3081T28517 Second Floor Quarterly 2) BX35 10) 16x25x2
CU-1 Lennox M/N 13ACD-024-230-4 5808D21752 Roof
Spring &
Summer N/A N/A
CU-2 Lennox M/N 13ACD-048-230-4 5808F08117 Roof
Spring &
Summer N/A N/A
CU-3 Lennox M/N 13ACD-048-230-4 5808F08120 Roof
Spring &
Summer N/A N/A
DUH-1 Modine DJ5SFM 1010681 Second Floor Fall & Winter N/A N/A
DUH-2 Modine DJ5SFM 1010681 Second Floor Fall & Winter N/A N/A
DUH-3 Modine DJ100SFM 1010880 Second Floor Fall & Winter N/A N/A
MAU-1 Rupp CFA-15 581-1805-8 Second Floor Spring & Fall 1) A46 N/A
EF-1 Greenheck .75HP GB307 650077 Roof Spring & Fall 1) A50 N/A
IFR 1 – 4 Roberts Gordon CRV-B12
9507-002-120-
0000 Truck Bay Fall & Winter N/A N/A
IFR Pump Roberts Gordon AR-200 9508-001-0049 Truck Bay Fall & Winter N/A N/A
Exhibit A – List of Equipment
FIRE
STATION#2
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
UH-1 Reznor K50-E AQH66M4N39911 Apparatus Room Fall & Winter N/A N/A
AHU 1 Bryant 355MAV042080F 0901A13394 Mechanical Room Quarterly Direct 1) 20x25x4
A/C Unit-1 Trane BRD30A100BO B39296531 Outside Building
Spring &
Summer N/A N/A
EF-1 1/3 HP Unknown Unknown Roof Annual 1) 3L290 N/A
EF-2 1/6 HP Unknown Unknown Roof Annual Direct N/A
IFR 1-2 Roberts Gordon CTH2-80
9108-013-
800023/47 Truck Bay Fall & Winter N/A N/A
IFR 3-4 Reznor TR-175 AXB6673N42405 Truck Bay Fall & Winter N/A N/A
FIRE
STATION#3
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
MAU-1 Rupp CFA-10 87107 Ceiling Bay Area Spring & Fall unknown unknown
UH-1 Modine PA30AB 32012010887 Ceiling Bay Area Fall & Winter N/A N/A
RTU-1 Lennox LGA060H2BH2P 5607A12821 Roof Quarterly 1) AX43 2) 16x25x2
EF-1 Acme .10 HP PRN100 06A9030011 Lower Roof Annual Direct N/A
EF-2 Acme 1/3 HP PN135F WLF119803 Upper Roof Spring & Fall 1) 4L220 N/A
IFR 1 -2 Reflect O Ray 2700-24-14 0801-NG Truck Bay Fall & Winter N/A N/A
IFR Pump Reflect O Ray 0402.WO/DI Truck Bay Fall & Winter N/A N/A
Exhibit A – List of Equipment
FIRE
STATION#4
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
UH-1 Sterling (MUA) QVF-300
A0116617600-
3002 Ceiling Bay Area Fall & Winter N/A N/A
RTU-1 Aaon RN-013 Roof Quarterly Direct 4) 20x25x4
4) 20x25x2
RTU-2 Aaon RN-008 Roof Quarterly Direct 4) 16x20x4
4) 16x20x2
RTU-3 Trane YSC102A3HA0KG 230100480L Roof Quarterly 1) AX35 4) 20x25x2
RTU-4 Aaon RN-011 Roof Quarterly Direct 4) 20x25x4
4) 20x25x2
EF-1 Cook .75 HP 195CGB 7010402 Roof Spring/Fall 1) 4L250 N/A
EF-2 Cook .25 HP 80C3B 17010402 Roof Annual 1) 4L170 N/A
EF-3 Cook .25 HP 100C3BG 27010402 Roof Annual 1) 3L160 N/A
EF-4 Cook .25 HP 70C3B 37010402 Roof Annual 1) 4L170 N/A
EF-6 Cook .25 HP 100C3B 61010402 Roof Annual 1) 3L160 N/A
IFR 1 – 5 Roberts Gordon CRVB-8 0208-027-080-001 Truck Bay Fall & Winter N/A N/A
IFR Pump Roberts Gordon EP-201 0208-001-0079 Truck Bay Fall & Winter N/A N/A
WATER TREATMENT FACILITY – CONDENSER UNIT SERVICE
ONLY
Unit Manufacturer Model # Serial # Location
Service
Interval N/A N/A
CU-201 York YD480C00A4AAA2 N1D8718912 North Lot
Spring &
Summer N/A N/A
Exhibit A – List of Equipment
CU-202 York YC120C00A4AAA5 N1M7246331 Roof
Spring &
Summer N/A N/A
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
CU-203 York TCD60B41SA6 W1D8681956 Roof
Spring &
Summer N/A N/A
CU-301 McQuay ALP012DS27-ER10 STNU001000029 Roof
Spring &
Summer N/A N/A
Water Treatment Facility requires Spring and mid-point of cooling season condensing unit service. Condenser coil cleaning will be performed annually.
GALAXIE LIQUOR STORE
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
RTU-1 Lennox LGA072H2BS2Y 5607E06288 Roof Quarterly 1) AX43 2) 16x25x2
RTU-2 Lennox LGA072H2BS2Y 5607C18719 Roof Quarterly 1) AX43 2) 16x25x2
RTU-3 Lennox LGA072H2BS2Y 5607C18718 Roof Quarterly 1) AX43 2) 16x25x2
RTU-4 Lennox LGA072H2BS2Y 5607E06287 Roof Quarterly 1) AX43 2) 16x25x2
UH-1 Lennox TUA045SNAF1 5607F2711 Loading Dock Fall & Winter N/A N/A
EF-1 Annual 1) 3L180 N/A
KENRICK LIQUOR STORE
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
RTU-1 Bryant 580JP20D310A2U0ACA 4516P20419 Roof Quarterly 1) BX49 6) 20x25x2
RTU-2 Bryant 580JP05A115A2A0AAA 2316C69733 Roof Quarterly 1) AX38 2) 16x25x2
EF-1 Roof Annual 1) 4L240 N/A
Exhibit A – List of Equipment
EF-2 Roof Annual 1) 3L220 N/A
CENTRAL MAINTENANCE FACILITY
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
AHU-1 McQuay E775556010 FB0U050101125 Mezzanine Quarterly
S: 2)
BX88 4) 12x24x2
R: 2)
BX75 8) 20x24x2
*4) 12x24x12
Bag
*8) 20x24x12
Bag
AHU-2 NOT IN SERVICE N/A N/A N/A N/A N/A N/A
CCU-1 McQuay ACZ045BC27ER11 STNU040600090 Area D Roof
Spring &
Summer N/A N/A
DFU-1 (MUA) Modine
QDB127ED2200BA1
GA6CH2GD
955659-
03SP015424-09 Area D Mezzanine Spring & Fall 1) BX128
**10) 20x20x2
R.P.
**10) 20x25x2
R.P.
DFU-2 (MUA) Modine
QDB127ED2200BA1
GA6CH2GD
955659SP015425-
0805 Area D Mezzanine Spring & Fall 1) BX128
**10) 20x20x2
R.P.
**10) 20x25x2
R.P.
DFU-3 (MUA) Modine
QDB127ED2200BA1
GA6CH2GD
955659-
02SP015425-09 Area D Mezzanine Spring & Fall 1) BX128
**10) 20x20x2
R.P.
**10) 20x25x2
R.P
DFU-4 (MUA) Modine
QDB110AD0400AA
1CC6CD3HB 955659-04-0805 Area C Mezzanine Spring & Fall 1) 3X699 4) 20x20x2
Exhibit A – List of Equipment
DFU-5 (MUA) Modine
QDB118D1000BA1
CC6CG3MG 955659-05-0805 Area C Mezzanine Spring & Fall 1) BX70 3) 20x24x2
3) 20x25x2
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
PUH-1 gas Reznor UDAS-400 BED79Y3N04636X Garage NE Fall & Winter Direct N/A
PUH-4 gas Reznor UDAS-400 BEF79Y3N15404X Garage NW Fall & Winter Direct N/A
PUH-8 gas Reznor UDAS-400 BEI79Y3N35393X Garage SW Fall & Winter Direct N/A
PUH-10 gas Reznor UDAS-400 S Wash Bay Fall & Winter Direct N/A
PUH-12 gas Reznor UDAS-400 Maint Shop NW Fall & Winter Direct N/A
PUH-13 Reznor UDAS-400 Maint Shop SW Fall & Winter Direct N/A
PUH-14 Reznor UDAS-400 Maint Shop SE Fall & Winter Direct N/A
PUH-D hw Air Therm HA-118A Bulk Lube Storage Fall & Winter Direct N/A
PUH-E hw Air Therm VA-77 Compressor Room Fall & Winter Direct N/A
PUH-F hw Air Therm HA-118A Tool Storage Room Fall & Winter Direct N/A
PUH-G hw Air Therm VA-125 Welding Bay Fall & Winter Direct N/A
BLR-1 Burnham
4FWW-127A-40-G-1C
HG-15-1 44478-1 Mechanical Room Spring & Fall N/A N/A
BLR-2 Burnham
4FWW-127A-40-G-1C
HG-15-1 44478-2 Mechanical Room Spring & Fall N/A N/A
HWP-1 Bell & Gossett 3 HP/130GPM Mechanical Room Spring & Fall N/A N/A
HWP-2 Bell & Gossett 3HP/130GPM Mechanical Room Spring & Fall N/A N/A
HWP-3 Bell & Gossett 3/4HP/106GPM Mechanical Room Spring & Fall N/A N/A
HWP-4 Bell & Gossett 3/4HP/106GPM Mechanical Room Spring & Fall N/A N/A
IFR-Zone 1 P
Corayvac-Roberts
Gordon EV-200
Parking Garage East
Bay Fall & Winter N/A N/A
IFR-Zone 2 P
Corayvac-Roberts
Gordon EV-200
Parking Garage
Center Bay Fall & Winter N/A N/A
IFR-Zone3 P
Corayvac-Roberts
Gordon EV-200
Parking Garage
West Bay Fall & Winter N/A N/A
Exhibit A – List of Equipment
IFR-Zone 1 Corayvac EV-200 Maint Shop Fall & Winter N/A N/A
IFR Pumps
(10) Roberts Gordon EP-201 Garage/Maint Fall & Winter
(10)
Pumps N/A
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
PRV-1 Cook 1/6 HP ACEC7B 297S828435 Roof Annual 1) 4L190 N/A
PRV-2 Cook 1/4 HP ACEC7B 297S828435 Roof Annual 1) 4L180 N/A
PRV-3 Cook 1/3 HP ACEC7B 297S828435 Roof Annual 1) 4L230 N/A
PRV-4 Cook 1 HP 300ACE300C7B 297S828435 Roof Spring & Fall 1) 4L390 N/A
PRV-5 Cook 1 HP 300ACE300C7B
297S828435-
01/0021901 Roof Spring & Fall 1) 4L390 N/A
PRV-6 Cook 1 HP 300ACE300C7B
297S828435-
01/0023201 Roof Spring & Fall 1) 4L390 N/A
PRV-7 Cook 1 HP 300ACE300C7B
297S828435-
01/0024501 Roof Spring & Fall 1) 4L390 N/A
PRV-8 Cook 1 HP 300ACE300C7B
297S828435-
01/0025801 Roof Spring & Fall 1) 4L390 N/A
PRV-9 Cook 1 HP 300ACE300C7B
297S828435-
01/0027101 Roof Spring & Fall 1) 4L390 N/A
PRV-10 Cook 1 HP 245ACE245C7B
297S828435-
01/0002001 Roof Spring & Fall 1) 4L320 N/A
PRV-11 Cook 1 HP 245ACE245C7B
297S828435-
01/0003301 Roof Spring & Fall 1) 4L320 N/A
PRV-12 Cook 1 HP 245ACE245C7B
297S828435-
01/0004601 Roof Spring & Fall 1) 4L320 N/A
PRV-13 Cook 1 HP 245ACE245C7B
297S828435-
01/0006101 Roof Spring & Fall 1) 4L320 N/A
PRV-14 Cook 1/2 HP 135ACE135C5B
297S828435-
01/0007401 Roof Spring & Fall 1) 4L220 N/A
PRV-15 Cook 1/3 HP 120ACE120C6B
297S828435-
01/0008701 Roof Spring & Fall 1) 4L200 N/A
Exhibit A – List of Equipment
PRV-16 Cook 3/4 HP 180ACE180C6B
297S828435-
01/0010001 Roof Spring & Fall 1) 4L250 N/A
PRV-17 Cook 3/4 HP 180ACE180C6B
297S828435-
01/0011301 Roof Spring & Fall 1) 4L250 N/A
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
PRV-18 Cook 3/4 HP 180ACE180C6B
297S828435-
01/0012601 Roof Spring & Fall 1) 4L250 N/A
PRV-19 Cook 1/3 HP 135ACE135C5B
297S828435-
01/0013901 Roof Annual 1) 3L200 N/A
PRV-20 Cook 3/4 HP 180ACE180C6B
297S828435-
01/0016501 Roof Annual 1) 4L260 N/A
PRV-21 Cook 1/4 HP 120ACE120C6B
297S828435-
01/0017801 Roof Annual 1) 3L200 N/A
PRV-22 Cook 1/4 HP 120ACE120C6B
297S828435-
01/0017802 Roof Annual 1) 3L200 N/A
PRV-23 Cook 1/4 HP 120ACE120C6B
297S828435-
01/0017803 Roof annual 1) 4L210 N/A
CUH-1 Mestek RC-1200-04 Front entrance
Spring &
Summer N/A Washable
CUH-2 Mestek WI-1100-04 North entrance
Spring &
Summer N/A Washable
CUH-3 Mestek WI-1100-04 Fleet entrance
Spring &
Summer N/A Washable
*AHU 1 Bag filters to be changed annually at start of each service year
**DFU 1, DFU 2 and DFU 3 require ring panel poly filters to be changed at each service interval
HERITAGE
CENTER
Exhibit A – List of Equipment
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
RTU-1 Bryant 580JP05A115A2A 2616C71240 Roof Quarterly 1 2) 16x25x2
RTU-2 Trane YCC036F3HOBD P2521SP1H Roof Quarterly Direct 1) 20x25x2
RTU-3 Trane YCC042F3MOBD P261KAX1H Roof Quarterly Direct 1) 20x25x2
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
RTU-4 Trane YCD036C1HGBE P25100003D Roof Quarterly Direct 2) 20x25x2
RTU-5 Bryant 580JP12D224A2A 2716P67383 Roof Quarterly 1 4) 20x20x2
RTU-6 Bryant 580JP07A115A2A 2715C78494 Roof Quarterly 1 2) 16x25x2
RTU-7 Trane 4YCC3018A1040AB 121311617L Roof Quarterly Direct 1) 18x24x2
RTU-8 Trane 4YCC3048A1075AB 121211583L Roof Quarterly Direct 2) 18x20x2
RTU-9 Trane 4YCC3024B1064AA 11232MY69H Roof Quarterly Direct 1) 18x24x2
RTU-10 Trane 4YCC3030B1075AA 12204JCW9H Roof Quarterly Direct 1) 18x24x2
RTU-11 Trane 4YCC3048A1096AB 122722J6T9H Roof Quarterly Direct 2) 18x20x2
UH-5 Modine PA-30AB 5011050384 Mechanical Room Semi-annual Direct N/A
MSCU-1 Mitsubishi MUY-GE18NA 2000836T Roof Quarterly 1) A32 N/A
EF-1 Cook ¼ HP 80C3B 7010799 Roof Annual 1) 4L200 N/A
EF-2 Cook ¼ HP 100C3B 17010799 Roof Annual 1) 4L180 N/A
EF-3 Cook 1/8 HP XR60 Roof Annual Direct N/A
EF-4 Cook ¼ HP DX9B Roof Annual 4L230 N/A
EF-5 Cook 1/8 HP Roof Annual Direct N/A
EF-6 Greenheck CUBE-101-4-G 1.29158E+11 Roof Annual 1) 3L180 N/A
Exhibit A – List of Equipment
CITY HALL
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
AHU S-1 Aaon RN-026-8-0-BB04-3C9 201305-BNGS28415 North Roof Quarterly Direct 8) 24x24x2
8) 24x24x4
AHU S-2 Aaon RN-031-8-0-BB04-3C9 201305-BNGU28416 West Roof Quarterly Direct 8) 24x24x2
8) 24x24x4
AHU S-3 Trane TSD210F3R0B09D001 153510293D North Roof Quarterly 2 4) 20x20x2
4) 20x25x2
AHU S-4 Boiler Room Quarterly
1)
4L290 N/A
AHU S-6 Aaon
RK15-2 EO-000:CK00A
000D000X 200103AKGL03268 West Roof Quarterly
1)
6L278 6) 16x20x2
BOILER #1 RIELLO Array AR 1500 FC277001660 Boiler Room Spring & Fall N/A N/A
HWP-1 Armstrong 2 HP Boiler Room Spring & Fall N/A N/A
HWP-2 Armstrong 2 HP Boiler Room Spring & Fall N/A N/A
HWP-3 Armstrong 2 HP Boiler Room Spring & Fall N/A N/A
DATA UNIT 1
Liebert Mini
Mate MMD24E-PHEDO 0105N42310
West Roof/IT
Room Quarterly N/A N/A
DATA UNIT 2
Leibert Mini
Mate MM018E-P0000 0023C311992
West Roof/IT
Room Quarterly N/A N/A
DATA UNIT
CU1&2 Carrier 40QAC024-311 1610V29386 West Roof Quarterly N/A 1) 16x25x4
1) 20x25x1
EF-3 Roof Annual Direct N/A
EF-6 Roof Annual
1)
4L270 N/A
EF-8 Admin Area Annual Direct N/A
Exhibit A – List of Equipment
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
EF-9 Admin Area Annual Direct N/A
EF-12 Boiler Room Annual Direct N/A
EF-13 Cable TV Room Annual Direct N/A
EF-14 Data Room Annual
1)
3L200 N/A
CUH-1 Trane Main Entrance Fall & Winter N/A 1) 8 ½ x 44
UH-2 Trane Council Storage Fall & Winter N/A N/A
CUH-3 Trane North Entrance Fall & Winter N/A 1) 8 x 28
UH-4 Trane Boiler Room Fall & Winter N/A N/A
CUH-5 Sterling Lunch Room Fall & Winter N/A 1) 4 ½ x 25
CUH-6 Sterling Mayors Room Fall & Winter N/A 1) 4 ½ x 25
CUH-7 Mestek West Entrance Fall & Winter N/A Washable
ARTS CENTER
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
AHU-1 Carrier 39MN21C011ZC11XGS 2210U12374 Mech Room SW Quarterly
1)
BX56
12)
16x25x2
AHU-2 Carrier 39LA10KA-BP-AFJ-A9 1601F77961
Mech Room
South Quarterly
1)
BX35 4) 16x24x2
AHU-3 Carrier 58MCB080-20 0610A06127 Mech Room NW Quarterly Direct 1) 16x25x2
AHU-4 Carrier 58MCB080-20 0610A06122 Mech Room NW Quarterly Direct 1) 16x25x2
AHU-5 Carrier 1601F77995
39LB06AA-BZ-AMN-
A9 Mech Room SW Quarterly 1) A29 2) 20x20x2
Boiler #1 Teledyne Laars JVH225NCSS C01JA0558 Service Garage Fall/Winter N/A N/A
Boiler #2 Teledyne Laars JVN225NCSS C00JC0521 Service Garage Fall/Winter N/A N/A
Exhibit A – List of Equipment
Unit Manufacturer Model # Serial # Location
Service
Interval
Belt/
Qty Filter/Qty
CU-1 Aaon CC-B-055-2-C-2 201006-CHCJ01849 Outside West
Spring/Summ
er N/A N/A
CU-2 Carrier 38AZUZA160A5-A0A0A0 3218P31254 Outside North
Spring/Summ
er N/A N/A
CU-3 Carrier 24ABB360A520 1810E02667 Outside NW
Spring/Summ
er N/A N/A
CU-4 Trane 2TTA0060A3000AA 7154LHY3F Outside NW
Spring/Summ
er N/A N/A
CU-5 Carrier 38AUZD08A0A6-0A0A0 3218C91820 Roof West
Spring/Summ
er N/A N/A
GFU-1 East Reznor HEEDU400-6-S-2 EBJE94X3NO1797 Mech Room SW Fall/Winter N/A N/A
GFU-2 Modine DFS225SMLLN20A1 1021607-1255
Mech Room
South Fall/Winter N/A N/A
GFU-2 West Reznor HEEDU400-6-S-2 EBJE94X3NO1796 Mech Room SW Fall/Winter N/A N/A
GFU-5 Modine DFS75SFRLN10A1 1011601-1256 Kitchen Ceiling Fall/Winter N/A N/A
P-1 Grundfos UPS32-160/F 96402736 Service Garage Fall/Winter N/A N/A
P-2 Taco 0010F3 1/8 HP Service Garage Fall/Winter N/A N/A
P-3 Taco 0010F3 1/8 HP Service Garage Fall/Winter N/A N/A
RF Soler & Palau SQB20 76830 Mech Room SW Spring/Fall 2) A61 N/A
PROPOSAL TABULATION2019 ‐ 2020 HVAC Maintenance ServicesFebruary 8, 2019Contractor TotalCool Air Mechanial, Inc. 33,256.00Archer Mechanical WithdrawnYale Mechanical 73,871.00Nasseff Mechanical Contractors 94,650.55McDowall Company 110,284.00Metropolitan Mechanical Conractors, Inc 126,953.12Cost Breakdown by LocationLocation ArcherCool AirYaleNasseffMcDowallMMCFire Station 1 ‐ 1,000.00 4,430.00 6,427.00 5,960.00 6,120.00 Fire Station 2 ‐ 750.00 2,804.00 4,476.37 4,720.00 2,015.52 Fire Station 3 ‐ 700.00 2,707.00 4,404.80 4,720.00 2,015.52 Fire Station 4 ‐ 750.00 6,574.00 9,358.16 5,960.00 6,936.00 Galaxie Liquor ‐ 1,000.00 3,098.00 4,253.01 3,520.00 3,851.52 Kenrick Liquor ‐ 850.00 2,512.00 2,360.45 2,192.00 2,448.00 Heritage Center ‐ 4,800.00 7,196.00 12,034.15 12,584.00 10,901.76 Arts Center ‐ 3,800.00 7,120.00 7,755.28 14,240.00 18,449.76 Water Treatment ‐ 350.00 1,396.00 1,876.00 576.00 2,227.68 Police Department ‐ 7,400.00 14,616.00 15,793.23 21,220.00 26,022.08 City Hall ‐ 6,100.00 9,206.00 9,510.82 13,992.00 19,673.76 Central Maintenance ‐ 5,756.00 12,212.00 16,401.28 20,600.00 26,291.52 2019‐2020 Proposal Total‐ 33,256.00 73,871.00 94,650.55 110,284.00 126,953.12