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Home My WebLink About04-22-19 WSCITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES April 22, 2019 1. Mayor Anderson called the meeting to order at 6:02 p.m. in the Marion Conference Room. Members present: Mayor Anderson, Council Members Hellier, Lee, Volk, and Wheeler Members absent: None Staff present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City Administrator; Paul Oehme, Public Works Director; Jerilyn Erickson, Finance Director; Mike Meyer, Fire Chief; Tamara Wallace, Deputy Clerk 2. Citizen Comments There were no citizen comments regarding non -agenda items. 3. Exterior Building Materials Requirements Staff has been made aware that the construction of the new Hy -Vee Fast & Fresh includes the use of a product, thin brick, which is not permitted under the City's Zoning Ordinance for non- residential buildings. Though the City approved the wall section plan sheet with the use of regular course brick as required by City code, ultimately plan sheets submitted with the building permit application show the use of the thin brick material. This construction is not consistent with initial wall section plans submitted and approved by the Council. The walls at the Hy -Vee Fast & Fresh have been completely installed. Staff has preliminarily worked with the project architect and City Attorney to present three possible solutions: install full brick on the front of the existing fagade, Hy -Vee could apply for a conditional use permit, or finally the City could amend the Zoning Ordinance to allow the use of thin brick. Staff has indicated there have been past, and likely will be future, requests for the use of the thin brick product on other non-residential buildings. Staff showed a video from Fullerton Companies' website to demonstrate how the product is applied. Phil Hoey, Director of Real Estate for Hyvee Indicated that Hy -vee has been using the thin brick system for many years on its stores; and as long-term owners (even in scenarios in which they lease a property back), they are liable for maintenance of materials, appearance, and durability of the building/ product. Mr. Hoey also added that the product itself is actual brick material, and therefore believed it would pass City Zoning Ordinance requirements. City Council Work Session Minutes, April 22, 2019 Page 2 Dave Walock, President/ CEO for Fullerton Companies (manufacturer of the product) Dave Lawson, Independent Sales Representative for Glen -Gert' Offered to come in and speak with the Council and/ or staff on characteristics of the product, as well as how it is created and ultimately applied. The City Council discussed the product and expressed hesitancy about setting a precedent for businesses to manipulate the ordinance. Hy -vee was given approval to move forward with the construction of their project, however obtaining a Certificate of Occupancy would be contingent on an approved conditional use permit which must go through the Planning Commission and City Council. In the interim the Council directed staff to begin education on thin brick as well as other like products, and to work with the Planning Commission to perform a full evaluation and update to the zoning ordinance. 4. Metro Cities Membership Staff is recommending the City reinstate its membership with Metro Cities, an organization principally focused on representing metropolitan cities at the Legislature and Metropolitan Council. Paul Oehme, Public Works Director, provided background on what Metro Cities does and how the organization lobbies on a wide range of policies from transportation, local government aids, wastewater, redevelopment, and housing. Under State Statute, Metro Cities is required to appointment municipal representatives to serve on both the Transportation Advisory Board (TAB) and the Transportation Advisory Committee (TAC). Mr. Oehme currently serves on the TAC and is chair of the Funding & Programming subcommittee which manages the use of federal transportation funds as well as metro area federal grant money. Should the City reinstate its membership with Metro Cities, this would allow Mr. Oehme to continue to serve on the TAC while providing City Council members the opportunity to serve on various metro -wide boards. Annual membership for Metro Cities is $13,000 with a 50% discount the first year; Lakeville is the only large city who is not a current member. The Council reviewed and discussed the membership information, including a letter from the Executive Director of Metro Cities which outlined the organizations' recent accomplishments. Though the Council expressed varying opinions on the advantages of the membership, ultimately, they agreed to move forward with the 50% rate for the first year as a trial. 5. Transportation Update Mr. Oehme provided an update on the following transportation/ construction projects: 2019 Street Reconstruction, County Road 50, Hamburg Avenue improvements, Dodd Blvd & Flagstaff roundabout, Dodd Blvd & Glacier Way traffic signal which will have a pre -construction meeting on May 6, miscellaneous roadway projects, organic facility improvement, Kenyon Avenue culvert City Council Work Session Minutes, April 22, 2019 Page 3 replacements, lift station 10 which is presently waiting on easement for the project, County Road 46, and an update on the current gravel roads in the City. 6. Fire Relief Association Benefit Increase At the October work session meeting, the City Council approved a 2019 pension increase of $800 for the Fire Relief Board to aid in the challenges staff encounter recruiting firefighters to the Lakeville Fire Department. Staff requested an additional $800 increase to the 2020 pension which would result in a benefit level of $9,195; the Council indicated they would discuss the proposed 2020 pension increase at their January retreat. Calculations for pension fund increases are based on the State's formula for funding a Pension Trust. Should the State show a deficit to the pension during their annual review of the fund, the City would be obligated to pay 10% of that deficit as a municipal contribution. The Council gave approval to move forward with the $800 increase to the 2020 pension plan. The Fire Relief Board thanked the council for their consideration of this fund. 7. First Quarter Financial Report Ms. Erickson provided an overview of the first quarter financial report which included revenue and expenditure highlights on the General, Communications, Liquor, and Utility Operating Fund's as compared to the 2018 year. 8. 2019 Bonds Dave MacGillivray of Baker Tilly, and Finance Director Jerilyn Erickson, presented the proposed 2019 bond issuance estimated at $9,020,000 for the 2019 Street Reconstruction, Hamburg Avenue improvements, and Lift State #10 Rehabilitation. The bond structure is compliant with the City's debt policy. The 2020 debt service levy increase is expected to be $729,583, which represents a 2.44% increase based on the total 2019 property tax levy. The Council clarified the City's current credit rating and preliminarily discussed the possibility of going to a different company to examine the rating. The Council was fine moving forward with next steps for the bond issuance, and asked staff to research which credit rating company other comparable cities use. 9. Dome Update At the January 2019 work session meeting, staff updated the City Council about a recent proposal submitted from a private firm, Dome Partners, LLC, which sought to partner with the Lakeville Area School District to build a dome facility at Hasse Arena. The construction of the dome at this location required acquiring land presently owned by the School District. The City engaged in City Council Work Session Minutes, April 22, 2019 10. 9. Page 4 initial conversations with the School District who preliminarily discussed constructing the dome facility at Lakeville North High School instead. The School Board has decided to move forward with construction of the dome at Lakeville North with the caveat that they use school district (or lease levy) funds to install a turf practice field at Lakeville South in 2020. The City is no longer a partner in the construction of the dome facility but will be involved as the project goes through the planning site plan and review process. Committee/ City Administrator Updates Mr. Miller - announced there is currently a no wake on Lake Marion which staff will continue to monitor; updated that survey results for the Advisory Appreciation Dinner are available for the Council's review; and gave a brief legislative update. Council Member Hellier - attended the Chamber BAG meeting and provided an update on the legislative items presently being discussed; attended the DLBA meeting where they are working with newer business owners to take on some of the roles; finally attended the Dakota County Broadband meeting where they are interviewing for the executive director position. Council Member Lee - indicated the current Lakeville Liquors fundraiser will raise approximately $5,000 towards the Fourth of July fireworks. The I -35W Solutions Alliance is still working on setting up an orange line tour. Mayor Anderson - recently met with David Siegel, Executive Director of BATC Housing First Minnesota, about some corrections the city is requesting on an annual report the BATC puts out on housing development; current numbers the report quotes are inaccurate. Mayor Anderson also has been working on speaking with Rich Wagner, President of Dunn Woody, to advance forward a partnership for the Lakeville Works program; and attended the fundraising dinner for the DCTC and Inver Hills Community College last week. The meeting adjourned at 8:56 p.m. Respectfully submitted, Tamar Wallace, Deputy City Clerk Douglas P. Anderson, Mayor