HomeMy WebLinkAboutItem 06.h Date: Item No.
ACCEPT PROPOSAL FROM BOLTON & MENK FOR PROFESSIONAL SERVICES FOR
DODD BOULEVARD AND FLAGSTAFF AVENUE INTERSECTION IMPROVEMENTS
Proposed Action
Staff recommends adoption of the following motion: Move to accept Bolton & Menk’s proposal
for professional services on the Dodd Boulevard and Flagstaff Avenue Intersection Improvements,
City Project 18-05.
Overview
The City and Dakota County are partnering to construct intersection improvements at Dodd
Boulevard and Flagstaff Avenue to improve intersection operations and alleviate congestion, make
safety improvements and provide capacity for increasing traffic levels. Improvements include a
single-lane roundabout, trail and sidewalk, watermain replacement and storm water management
improvements. The City Council awarded the construction contract to S.M. Hentges & Sons on
April 1, 2019. The project begins on June 10, 2019 and should be substantially completed by
August 30, 2019.
A recent unexpected vacancy in the City’s Construction Services division led City staff to seek
consultant services to provide construction observation for this project. Bolton & Menk’s proposal
demonstrated the best project understanding, staff experience, availability and overall value
needed to effectively deliver the project on-schedule and in a cost-effective manner.
Primary Issues to Consider
• The City is the lead agency; therefore, the total estimated cost of $66,560 for the
construction services (both City and County share) is reflected in this memo. The County
will reimburse the City 55% of the costs, consistent with the project’s Joint Powers
Agreement.
Supporting Information
• Bolton & Menk proposal dated May 2, 2019
Financial Impact: $66,560 Budgeted: Y☒ N☐ Source: Multiple Funds
Related Documents: Lakeville 5-year Capital Improvement Plan
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Zach Johnson, City Engineer
May 20, 2019
N:\Proposals\Lakeville\Dodd & Flagstaff Inspection RPR\Proposal Letter.docx
May 2, 2019
Joseph Powers, PE
Project Engineer
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Re: Proposal for Professional Engineering Services
Dodd Boulevard & Flagstaff Avenue – Resident Project Representative
Dear Mr. Powers:
Thank you for the opportunity to submit this proposal for Resident Project Representative (RPR) services
for the Dodd Boulevard (Dakota County Road 9) and Flagstaff Intersection Improvement Project.
Project Understanding
According to our discussions, the City of Lakeville desires a full-time construction inspector to perform
construction observation, field measurements, record keeping, and miscellaneous engineering tasks
associated with Dodd Boulevard and Flagstaff Intersection Improvement Project. This is a State-Aid project
being constructed in partnership with Dakota County. As such, the inspector will be responsible for
coordinating and performing State-Aid construction requirements (payroll, materials testing, etc.) It is
estimated that the inspector would be utilized for approximately 40 hours per week over the course of 13
weeks for a total of 520 hours. The actual amount of time will depend on the City’s needs.
Resident Project Representative
We are proposing Brandon Mensing, a Project Engineer with 5 years of construction inspection experience,
for this work. Brandon has an extensive municipal and construction background and holds several MnDOT
certifications. A complete resume can be provided upon your request.
Proposed Fee
In accordance with the City of Lakeville’s project requirements, Bolton & Menk proposes to perform the
work on an hourly basis. Based on the scope outlined in this letter, the estimated total value of the work
would be on the order of $66,560. The actual fee will depend on hours worked.
Sincerely,
Bolton & Menk, Inc. Accepted:
Douglas P. Anderson, Mayor
Eric Seaburg, P.E. Brian Hilgardner, P.E.
Project Manager Principal Char Friedges, City Clerk