The URL can be used to link to this page

Home My WebLink AboutItem 06.e Date: June 17, 2019 Item No. SOUTH CREEK AT HAMBURG AVENUE STREAM RESTORATION PROJECT AWARD CONTRACT TO SUNRAM CONSTRUCTION, INC AUTHORIZE FUNDING AND AMEND 2019 BUDGETS Proposed Action Staff recommends adoption of the following motion: Move to award contract to Sunram Construction, Inc. for the South Creek Restoration at Hamburg Avenue improvements, City Project 19-06; authorize funding and amend 2019 budgets. Overview On May 6, 2019, the Lakeville City Council approved plans and specifications for City Project 19- 06. On June 11, 2019, at 11:30 a.m. the City received three bids for City Project 19-06 ranging from a low bid of $197,260 submitted by Sunram Construction (Sunram) to a high bid of $325,525. The Engineer’s estimated construction cost was $239,525. The City’s total estimated project cost is $272,910 (includes Engineering costs and Sunram’s construction contract). Additional funding sources (as identified in the attached Project Financing) contribute approximately $254,010; the City’s net estimated project cost is $18,900. Construction is anticipated to begin in Summer 2019, with substantial completion by Fall 2019. Final restoration/completion is expected by Summer 2020. Primary Issues to Consider • Project Financing (see attached) Supporting Information • Bid Tabulation, Agreement and Wenck Assoc. Letter of Recommendation (June 12, 2019) Financial Impact: $18,900 Budgeted: Y☒ N☐ Source: Multiple Sources Related Documents: Joint Powers Agreement (VRWJPO Contract C0031196) Related Documents: Lakeville 5-year Capital Improvement Plan (2019-2023) Envision Lakeville Community Values: Access to a Multitude of Natural Amenities and Recreational Opportunities Report Completed by: McKenzie Cafferty, Environmental Resources Manager Primary Issues to Consider Project Financing The City’s Capital Improvement Plan programs the City’s share of the estimated project cost at $20,000 (includes 2018 encumbrances). Additional funding is provided from the Vermillion River Watershed Joint Powers Organization (VRWJPO) and a Minnesota Department of Natural Resources (MnDNR) Conservation Partners Legacy (CPL) Grant. The VRWJPO (valued at $3,500) and City (valued at $3,000) will provide in-kind professional staff services to meet a portion of the required CPL Grant match amount. The City, VRWJPO and MnDNR project responsibilities and costs are per the project’s Joint Powers Agreement. Anticipated funding sources are shown below. Funding Sources Amount Utility Fund – Environmental Resources $18,900 MnDNR Conservation Partners Legacy Grant $254,010 Total $272,910 CITY OF LAKEVILLE RESOLUTION NO. 19- RESOLUTION AWARDING CONTRACT FOR SOUTH CREEK AT HAMBURG AVENUE STREAM RESTORATION. CITY PROJECT 19-06 WHEREAS, the City of Lakeville received sealed bids on Wednesday, June 11, 2019, at 11:30 a.m. for the South Creek at Hamburg Avenue Stream Restoration, City Project 19-06; and WHEREAS, the lowest responsible bid was from Sunram Construction, Inc. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lakeville, Minnesota: Hereby awards the contract to the lowest responsible bidder that meets all the bid requirements, Sunram Construction, Inc., with a bid in the amount of $197,260. The construction is proposed to be completed as specified in the contract documents. ADOPTED by the Lakeville City Council this 17th day of June 2019. Douglas P. Anderson, Mayor Charlene Friedges, City Clerk CITY OF LAKEVILLE RESOLUTION NO. 19- RESOLUTION AUTHORIZING FUNDING FOR SOUTH CREEK AT HAMBURG AVENUE STREAM RESTORATION. CITY PROJECT 19-06 WHEREAS, the South Creek at Hamburg Avenue Stream Restoration, City Project 19-06, is programmed in the adopted Lakeville 5-year Capital Improvement Plan (2019-2023). NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville, Minnesota: The estimated project cost is $272,910 and anticipated funding sources are listed below. City staff is hereby authorized to amend the 2019 budgets and make the appropriate transfers between funds with respect to the project funding sources up to 10% above the estimated costs. Funding transfers may include loans between funds to cover engineering and other costs incurred on the project in advance of receiving other funding. Funding Sources Amount Utility Fund – Environmental Resources $18,900 MnDNR Conservation Partners Legacy Grant $254,010 Total $272,910 ADOPTED by the Lakeville City Council this 17th day of June 2019. ______________________________ Douglas P. Anderson, Mayor _________________________________ Charlene Friedges, City Clerk Wenck Associates, Inc. | 1800 Pioneer Creek Center | P.O. Box 249 | Maple Plain, MN 55359-0249 Toll Free 800-472-2232 Main 763-479-4200 Email wenckmp@wenck.com Web wenck.com - June 12th, 2019 Mr. McKenzie Cafferty Environmental Resources Manager City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044-8339 RE: South Creek Channel Restoration at Hamburg Avenue City Project No. 19-06 Dear Mr. Cafferty: I reviewed the three bids received for this project following the bid opening on Thursday, June 11th, 2019 at 11:30 AM, at the City of Lakeville City Hall. The low bidder is Sunram Construction, Inc at $197,260. The Engineer’s estimate for this project is $239,525.00. There are no math errors in the bid, and the unit prices are within an acceptable range. Wenck has experience working with Sunram Construction, Inc on similar projects including previous projects completed with the City of Lakeville. Based on our experience, Wenck does not have reason to believe that the Contractor is not capable of completing this project as designed and specified. We recommend that the City of Lakeville award Sunram Construction, Inc. the South Creek Channel Restoration at Hamburg Avenue Project, City Project No. 19-06. Sincerely, Lucius Jonett, P.L.A . Wenck Associates, Inc. BidItemDescriptionUnits Quantity Unit Price ExtensionUnit Price Estimated Cost Unit price Estimated Cost Unit Price Estimated Cost Average HighLow1 Mobilization (Shall not exceed 5% of total base bid)LS 110,500.00$ 10,500.00$ 9,000.00$ 9,000.00$ 14,000.00$ 14,000.00$ 8,100.00$ 8,100.00$ 10,366.67$ 14,000.00$ 8,100.00$ 2 Stabilized Construction Exit EA 12,000.00$ 2,000.00$ 3,500.00$ 3,500.00$ 3,000.00$ 3,000.00$ 1,250.00$ 1,250.00$ 2,583.33$ 3,500.00$ 1,250.00$ 3 Construct, Maintain, & Restore Access and Staging AreasLS 15,000.00$ 5,000.00$ 1,000.00$ 1,000.00$ 33,000.00$ 33,000.00$ 26,000.00$ 26,000.00$ 20,000.00$ 33,000.00$ 1,000.00$ 4Tree Clearing & Harvest for Reuse (~39 trees)LS115,000.00$ 15,000.00$ 19,000.00$ 19,000.00$ 34,835.00$ 34,835.00$ 12,000.00$ 12,000.00$ 21,945.00$ 34,835.00$ 12,000.00$ 5 Chip Onsite and Spread Woodchips on Designated Trail LS 15,000.00$ 5,000.00$ 6,500.00$ 6,500.00$ 4,000.00$ 4,000.00$ 1,000.00$ 1,000.00$ 3,833.33$ 6,500.00$ 1,000.00$ 6 Silt Fence, Type MS Machine Sliced LF 5005.00$ 2,500.00$ 4.00$ 2,000.00$ 5.00$ 2,500.00$ 4.75$ 2,375.00$ 4.58$ 5.00$ 4.00$ 7 18" Coir Log LF 59037.00$ 21,830.00$ 35.00$ 20,650.00$ 40.00$ 23,600.00$ 64.00$ 37,760.00$ 11.78$ 64.00$ 35.00$ 8 Brush Mattress SY 44050.00$ 22,000.00$ 30.00$ 13,200.00$ 65.00$ 28,600.00$ 22.50$ 9,900.00$ 29.38$ 65.00$ 22.50$ 9Tree Pins & Root Wads EA 39 500.00$ 19,500.00$ 900.00$ 35,100.00$ 800.00$ 31,200.00$ 275.00$ 10,725.00$ 658.33$ 900.00$ 275.00$ 10Footer Logs EA 20 500.00$ 10,000.00$ 400.00$ 8,000.00$ 550.00$ 11,000.00$ 90.00$ 1,800.00$ 346.67$ 550.00$ 90.00$ 11 Class II Riprap, Angular - NO LIMESTONE ALLOWED(Veg Riprap Toe, Check Dams, Ditch Plug)TON250 90.00$ 22,500.00$ 90.00$ 22,500.00$ 130.00$ 32,500.00$ 87.00$ 21,750.00$ 102.33$ 130.00$ 87.00$ 12 Class III Riprap, Angular - NO LIMESTONE ALLOWED(Arch Vanes & Spillway)TON100 90.00$ 9,000.00$ 92.00$ 9,200.00$ 130.00$ 13,000.00$ 87.00$ 8,700.00$ 103.00$ 130.00$ 87.00$ 13 12" to 18" Field Stone Boulders (Cover Boulders)TON5 120.00$ 600.00$ 120.00$ 600.00$ 250.00$ 1,250.00$ 180.00$ 900.00$ 183.33$ 250.00$ 120.00$ 14 Geotextile Fabric Type V Woven SY 6007.00$ 4,200.00$ 6.50$ 3,900.00$ 4.00$ 2,400.00$ 3.00$ 1,800.00$ 3.38$ 6.50$ 3.00$ 15 Granular Filter Material TON 2580.00$ 2,000.00$ 80.00$ 2,000.00$ 145.00$ 3,625.00$ 69.00$ 1,725.00$ 73.50$ 145.00$ 69.00$ 16Common Excavation Onsite (EV) (P)CY200 30.00$ 6,000.00$ 40.00$ 8,000.00$ 45.00$ 9,000.00$ 33.00$ 6,600.00$ 39.33$ 45.00$ 33.00$ 17Clay (CV) (P)TON30 150.00$ 4,500.00$ 70.00$ 2,100.00$ 95.00$ 2,850.00$ 86.00$ 2,580.00$ 83.67$ 95.00$ 70.00$ 18 Coir Erosion Control MatSY1200 7.00$ 8,400.00$ 7.00$ 8,400.00$ 10.00$ 12,000.00$ 8.50$ 10,200.00$ 8.50$ 10.00$ 7.00$ 19 Erosion Control Blanket, Category 3N Straw 2SSY1200 5.00$ 6,000.00$ 3.00$ 3,600.00$ 4.00$ 4,800.00$ 1.70$ 2,040.00$ 2.90$ 4.00$ 1.70$ 20 Native Restoration Site Preperation AC 3.02,000.00$ 6,000.00$ 900.00$ 2,700.00$ 1,000.00$ 3,000.00$ 420.00$ 1,260.00$ 773.33$ 1,000.00$ 420.00$ 21 Native SeedingAC 4.62,000.00$ 9,200.00$ 1,400.00$ 6,440.00$ 600.00$ 2,760.00$ 810.00$ 3,726.00$ 936.67$ 1,400.00$ 600.00$ 22 Native Seed Mixture 34-262 LB (PLS)2340.00$ 920.00$ 60.00$ 1,380.00$ 85.00$ 1,955.00$ 63.00$ 1,449.00$ 69.33$ 85.00$ 60.00$ 23 Native Seed Mixture 35-241 LB (PLS)11040.00$ 4,400.00$ 25.00$ 2,750.00$ 25.00$ 2,750.00$ 15.00$ 1,650.00$ 21.67$ 25.00$ 15.00$ 24 Hydraulic Mulch Matrix LBS 75001.00$ 7,500.00$ 0.70$ 5,250.00$ 3.00$ 22,500.00$ 1.30$ 9,750.00$ 1.67$ 3.00$ 0.70$ 25Hydraulic Bonded Fiber Matrix (BFM) LBS 56002.00$ 11,200.00$ 1.50$ 8,400.00$ 4.00$ 22,400.00$ 1.70$ 9,520.00$ 2.40$ 4.00$ 1.50$ 26Shrub, #5 ContainerEA40 50.00$ 2,000.00$ 65.00$ 2,600.00$ 75.00$ 3,000.00$ 67.50$ 2,700.00$ 69.17$ 75.00$ 65.00$ 207,770.00$ 325,525.00$ 197,260.00$ SUBTOTAL 217,750.00$ 10% CONTINGENCY21,775.00$ TOTAL 239,525.00$ South Creek - Buddy's Kitchen Stream RestorationBid TabulationJune 12, 2019Minnesota Native Landscapes, Inc. Blackstone Contractors LLC Sunram ConstructionT:\5895 Lakeville\0009 - South Creek Buddy's Kitchen\Construction\Bidding\Bid Tabulation_06122019 3 G5 'PPP PPPPPPPP':*(.2' <2=SunramConstruction, Inc.'$ #' <= %5G #$ 1.2# &G$ "' 7&"5#"+1(.A*9 2. 2 ' ##'' 0#' " # #1 3.2#2&02# ## #4 4.$# 2& N197,260 5.<= 2$ (A)/ (B)5 / (C)/+#8 (D) " A (E)// (F)$ (G) (H)## (I)+/+ / (J) 2 (K)+ (L)$?@ (M)2$##%&'5 (N)# ##%&'5 6.22# 0 7. $ $ # # #" ' 4' '$ 5%5%G8'#"4'4C '$#' 2$ "2 0' 12- / $+' ?@ 8$'& ?7@ ' /E 57 /E 57 2?:@# $' ## 8 5 E8B $$2&2$ PPPPP PPPPPPPPPPPPPPPPPP':*PP' # RS' #' +' 4# '