The URL can be used to link to this page

Home My WebLink About06-24-19CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES June 24, 2019 1. Mayor Anderson called the meeting to order at 6:00 p.m. in the Marion Conference Room. Members present: Mayor Anderson, Council Members Hellier, Lee, Volk, and Wheeler Members absent: None Staff present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City Administrator; Daryl Morey, Planning Director; Paul Oehme, Public Works Director; Jerilyn Erickson, Finance Director; Zach Johnson, City Engineer; Tamara Wallace, Deputy Clerk 2. Citizen Comments There were no citizen comments regarding non -agenda items. 3. Zoning Ordinance Update - Phase 1 As part of an annual process, the Planning Commission reviews the current Zoning Ordinance to identify any potential changes based on feedback from the community, developers, or staff. Proposed amendments to the ordinance were discussed at a recent Planning Commission meeting, and commission members asked to get Council feedback on two topics prior to holding a public hearing to amend the Zoning Ordinance. The City currently requires storm shelters in either the bathrooms or laundry rooms of all slab on grade residential buildings. The Planning Commission has preliminarily discussed expanding this to include other rooms in the home. The Council reviewed this proposed change, and extensively discussed overall public safety, Lakeville being only one of two cities in the State who has this ordinance, financial impact to the developer/ buyer, and location of the storm shelters - in unit versus within the development. Ultimately the Council did not feel comfortable making a final recommendation on the item at this time, but asked staff to vet out language possibly requiring storm shelters per development (versus per unit) and to contact other neighboring cities to gain a better understanding of why they decided not to have this ordinance requirement. Following a request from All Saints Church, the Planning Commission also discussed the allowance of dynamic display signs in residential areas, for institutional purposes, subject to specific guidelines to minimize impact to surrounding neighbors. The Council felt comfortable allowing dynamic signs at churches and schools so long as the sign met all provisions under the current city code, the lot was a certain size, and the sign remained on a collector road. City Council Work Session Minutes, June 24, 2019 Page 2 4. APEX CIP Proposal In September 2018, the City entered into an agreement with APEX Energy Solutions to perform an engineering analysis and technician energy audit of the City facilities; the recommendations would ultimately be used to make changes to the Capital Improvement Plan (CIP). Working alongside City staff, APEX identified several facility upgrades that would provide long-term energy, operation, and maintenance savings to the City, and would take place over the course of two years rather than the current 10 years outlined in the CIP. At the May 2019 work session meeting, the Council was given a presentation to review the upgrades, and asked staff to continue evaluating financing options to recommend the best approach to the project. Staff proposed three options to implementing the upgrades: 1. Program the upgrades through the current CIP process. 2. Complete only those upgrades that were already identified through the CIP process. 3. Complete all the upgrades proposed in the engineering study. Option one would have the least financial impact to the City but would reduce the effect of the energy savings as well as potential rebates. Options two and three would have a larger financial impact but would allow the City to see the greatest energy savings and maximum rebate allowances. These projects would be funded through the general fund, water operating, liquor, and building funds. Staff recommended entering into a contract with APEX and updating the CIP to reflect the addition of the identified projects to reduce energy costs within the City's budget in future years. The Council discussed each option, and reviewed the proposed projects, energy savings, financing options, and timeline. The Council decided to further discuss this project within the CIP as the budget process continues throughout the summer. Break from 7:47 - 7:52 p.m. 5. 2020 Street Project Update The 2020 Reconstruction Project includes 11 miles of road within the City. The project includes reclamation of existing pavement, installation of new pavement section, spot/ gutter replacement, spot sidewalk replacement, water system enhancements, and pedestrian curb ramp reconstruction to meet current ADA and storm water management best practices requirements. A decision was made to delay road construction to streets surrounding Orchard Lake, allowing staff the ability to evaluate improvement options to the existing roadway/ slope stability as well as roadway widening concepts to improve traffic. City Council Work Session Minutes, June 24, 2019 Page 3 After an engineering analysis performed by WSB, three options for improvements were presented to residents who live directly adjacent to 1751' Street at a neighborhood meeting on June 11, 2019. • Option 1: 20 -feet wide roadway including 4 -feet pedestrian area, and permanent retaining walls along both sides. Estimated cost - $1,640,000. • Option 2A: 20 -feet wide urban roadway (no pedestrian area), permanent retaining wall along lake, and slope grading along properties. Estimated cost - $1,430,000. • Option 2B (staff recommended): 20 -feet wide urban roadway (no pedestrian area), riprap stabilization along lake, slope block grading/ block wall along properties. Estimated cost - $460,000. The Council reviewed the three options and discussed current traffic/ width restrictions on 17511 Street, possible trail expansion and/ or an on -street trail, storm water impact, the permanent retaining wall, tree preservation, and initial resident feedback. The Council agreed option 2B appeared to offer the best resolution for the improvement needs, however, would like to hear from the residents. A neighborhood meeting will be held on Thursday, June 27 to obtain more community input; staff will bring that feedback to a future work session meeting for further Council discussion. 6. Transportation Update Mr. Oehme gave a transportation update on the following construction projects: 2019 Street Reconstruction project, miscellaneous roadway projects, County Road 50 upgrade, watermain and sewer improvements, the signal at Dodd & Glacier Way, Hamburg Avenue construction, County Road 70 project, 2020 Street Reconstruction/ neighborhood meeting, and the Crystal Lake Golf Course bridge. 7. Envision Lakeville Dashboard Presentation During the 2018 Envision Lakeville update the Council and staff discussed the implementation of a dashboard that would work to keep the public informed of City business, volunteer opportunities, other events within the City, and serve as a platform to answer questions. The City contracted Envisio, a strategic planning and management software company, to develop a City of Lakeville public dashboard. Mr. Kuennen showed a draft version of the dashboard which is still in process. Once all sections are completed and built out there will be a link to the dashboard on the City's website. 8. Committee/ City Administrator Updates Mr. Miller passed out the Council Pan-O-Prog parade maps for the upcoming Grand Parade. City Council Work Session Minutes, June 24, 2019 Page 4 Mayor Anderson, along with several City and School District staff, hosted a meeting with President Rich Wagner of Dunwoody College to discuss the "Lakeville Works" program. The visit included plant tours of two local businesses here in Lakeville and concluded with a lunch at the school district office. Council Member Hellier reported that the Lakeville Personnel Committee approved sending a request to the State asking for a waiver on the current municipal compensation cap. Council Member Lee attended the I -35W Alliance meeting where they discussed the recent 494 freight study and corridor expansion project. He also provided an update on the success of the Statewide Policy Tour held at BTD Manufacturing on Thursday, June 20. Mayor Anderson, Council Member Hellier, and Mr. Miller will be attending the League of Minnesota Cities annual conference this Wednesday, June 26 - Friday, June 28. 9. The meeting adjourned at 8:56 p.m. submitted, Tamara V4ace, Deputy City r Douglas P. Anderson, Mayor