HomeMy WebLinkAbout19-078CITY OF LAKEVILLE
RESOLUTION NO. 19-78
RESOLUTION AMENDING THE CELLULAR TELEPHONES POLICY
WHEREAS, the City of Lakeville Cellular Telephones Policy 2.01 defines what is acceptable and
unacceptable use of City provided cellular telephones; and
WHEREAS, the policy amendment will comply with the hands-free cell phone law that was
effective August 1, 2019; and
WHEREAS, the policy amendment requires employees to reimburse the City for personal calls
that directly impose charges over and above the City's cell phone plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the amendments to
Cellular Telephones policy.
ADOPTED by the Lakeville City Council this 5`h day of August, 2019
Douglas .Anderson, Mayor
Charlene Friedges, City
CELLULAR TELEPHONES
Policy 2.01
1) PURPOSE
a) This policy is intended to define acceptable and unacceptable use of City provided cellular
telephones. Its application is to ensure the use of public property is consistent with the
best interests of the City and its citizens, without unnecessary restriction of employees in
the conduct of theirduties.
b) The intent of cellular telephones is to provide for versatility in conducting City business,
including unusual or urgent circumstances, job tasking to maximize employee efficiency,
conducting business in working environments outside of the office, and to provide a public
service to citizens in special need.
2) GENERAL POLICY
a) Employees are encouraged to use the City provided cellular telephones for a legitimate
purpose. Payment for telephone calls made consistent with the purpose and intent are the
responsibility of each individual department.
b) Personal calls will be made and received only when absolutely necessary. Such calls must not
interfere with working operations and are to be completed as quickly as possible. Employees
must reimburse the City for personal calls that directly impose charges over and above the
City's cell phone plan.
c) Employees are prohibited from using either personal or City provided cellular telephones in
violation of Minnesota Statutes sections 169.011 subdivision 94 and 169.475 concerning
wireless communications devices and use of wireless communications devices while in the
performance of City business.
d) A vehicle operator is allowed to use a cellular telephone only by voice commands or single -
touch activation without holding the phone while operating a City or personal vehicle being
used for City business, except as otherwise authorized under Minnesota Statute 169.475.
e) Voice and single -touch activation may be achieved through paring the cellular telephone to
the vehicle, use of single earphone with a microphone either paired through a Bluetooth
connection or connected by wire to the cellular telephone, or the use of a Bluetooth speaker
with microphone paired to the cellular telephone.
3) VERIFICATION
a) The Information Technology Department will be responsible for reviewing the cellular invoice
on a monthly basis. If there is unusual large activity/usage, then the report is sent to the
department director for further review. It will be the responsibility of the department director
to determine and track personal cellular calls and the reimbursement process for any overages.
Department directors should provide employees any overage reports on a monthly basis.
Employees must reimburse the City for personal calls that directly impose charges over and
above the City's cellular phone plan.
b) Proper use and care of City equipment must be taken to ensure the security of a cellular
telephone
c) Abuse or misuse of such cellular telephones maybe considered as grounds for disciplinary
action under the personnel policy and/or collective bargaining agreements.