HomeMy WebLinkAboutItem 06.l Date: October 7, 2019 Item No.
KENYON AVENUE RECONSTRUCTION
ACCEPTANCE OF IMPROVEMENTS AND FINAL PAYMENT TO
NORTHWEST ASPHALT, INC.
RESOLUTION AUTHORIZING FUNDING
Proposed Action
Staff recommends adoption of the following motion: Move to approve acceptance of public
improvements and final payment to Northwest Asphalt, Inc. for Kenyon Avenue Reconstruction,
City Project 18-06; and approve a resolution authorizing funding.
Overview
Northwest Asphalt, Inc. requests acceptance of public improvements and final payment in the
amount of $11,442.69 for City Project 18-06. The original contract amount was $1,074,001.74. One
change order in the amount of $25,707.59 was processed as result of conditions encountered in the
field. The final construction cost is 1,144,268.75.
City staff is requesting Council authorization to amend the 2019 budgets and make the appropriate
transfers in 2019. CP 18-06 included an unrelated stormwater management improvement project;
there will be one additional, separate contract to complete this work. The estimated cost of this
work of $25,000 is included in the projected numbers below.
Primary Issues to Consider
• The public improvements were tested and inspected by the City’s Public Works
Department. All work was completed consistent with the Contract and the
administrative requirements for final payment.
• Funding Source and Comparison to Project budget
Anticipated Funding Sources Original Budget Final
Amount
Variance
Municipal State Aid $330,194 $475,319 $(145,125)
Pavement Management Fund 106,374 117,011 (10,637)
Water Operating Fund 62,110 74,136 (12,026)
Escrows 305,540 276,766 28,774
Developer Contribution (Amendment to Lee
Lake Subdivision Development Contract)
51,448 61,487 (10,039)
Storm Water Infrastructure Fund 326,098 383,652 (57,554)
Dakota County SWCD Grant 39,000 39,000 0
Environmental Resources Fund 16,230 17,853 (1,623)
Total $1,236,994 $1,445,224 $(208,230)
The total estimated project cost of $1.4M exceeded the original budget upon contract award by
$208,000 due to additional construction and engineering charges necessitated by unexpected
conditions encountered in the field.
Supporting Information
• Resolution
Financial Impact: $36,442.69+ Budgeted: Y☒ N☐ Source: Multiple Sources
Related Documents: Lakeville 5-year Capital Improvement Plan (2019-2023)
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Jerilyn Erickson, Finance Director and Zach Johnson, City Engineer
CITY OF LAKEVILLE
RESOLUTION NO. 19-
RESOLUTION AUTHORIZING FUNDING FOR KENYON AVENUE RECONSTRUCTION
CITY PROJECT 18-06
WHEREAS, on April 16, 2018, the City Council authorized funding for the Kenyon Avenue
Reconstruction project, City Project 18-06: and
WHEREAS, the actual costs for the project were higher than anticipated.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeville, Minnesota:
The final costs of City Project 18-06 are $1,445,224. Anticipated funding sources are listed below.
Staff is hereby authorized to amend the 2019 budgets and make the appropriate transfers
between funds with respect to the funding sources up to 10% above the estimated costs.
Anticipated Funding Sources Amount
Municipal State Aid $475,319
Pavement Management Fund $117,011
Water Operating Fund $74,136
Escrows $276,766
Developer Contribution (Amendment to Lee Lake Subdivision
Development Contract)
$61,487
Storm Water Infrastructure Fund $383,652
Dakota County SWCD Grant $39,000
Environmental Resources Fund $17,853
Total $1,445,224
ADOPTED by the Lakeville City Council this 7th day of October 2019
______________________________
Douglas P. Anderson, Mayor
_________________________________
Charlene Friedges, City Clerk