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Date: October 7, 2019 Item No.
RESOLUTION AUTHORIZING THE APPLICATION FOR METROPOLITAN COUNCIL
MUNICIPAL PUBLICALLY OWNED INFRASTRUCTURE INFLOW/INFILTRATION
GRANT PROGRAM AND EXECUTION OF A GRANT AGREEMENT
Proposed Action
Staff recommends adoption of the following motion: Move to approve a resolution authorizing
the application for Metropolitan Council Municipal Publicly Owned Infrastructure
Inflow/Infiltration (I/I) Grant Program and Execution of a Grant Agreement.
Overview
In 2017, the City applied for participation in the 2017 State Bond Funded Inflow & Infiltration
Grant Program through the Metropolitan Council Environmental Services (MCES). The initially
estimated Preliminary Minimum Allocation (PMA) was increased to $50,000 in 2018 as a result
of an increased appropriation by the State and the City’s project description and projected cost
estimates. The Final Reimbursement Amount (FRA) will be determined from the submission of
documentation verifying project costs. Any PMA and FRA estimates provided by MCES are
non-binding and subject to state program funding.
The City budgeted $800,000 for cured in place pipe sanitary sewer lining and manhole structure
improvements throughout the City to address inflow and infiltration issues. This work is being
completed as a part of City Project 18-26, the 2018-2019 Inflow and Infiltration Improvement
Project, but also includes work completed under City Projects 17-02, 18-02, 19-02, and the
CSAH 50 Improvement Project.
Approval of this resolution will allow staff to submit to the MCES a request to reimburse the City
for a portion of the work completed under these projects.
Primary Issues to Consider
• Why was this work necessary? Inflow (direct entry of storm water) and infiltration (ground
water seeping into the sanitary sewer) can result in capacity issues at wastewater treatment
facilities, resulting in higher sanitary sewer rates for Lakeville customers. The City works
proactively to reduce inflow and infiltration issues by installing cured in place pipe lining.
Supporting Information
• A copy of the 2017 Letter of Intent is attached.
Financial Impact: $0 Budgeted: Yes Source: 7710.6295
Related Documents (CIP, ERP, etc.): 2018 and 2019 Approved Budget
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Neil Normandin, Public Works and Facilities Coordinator
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION AYTHORIZING THE APPLICATION FOR METROPOLITAN COUNCIL
MUNICIPAL PUBICALLY OWNED INFRASTRUCTURE INFLOW/INFILTRATION GRANT
PROGRAM AND EXECUTION OF A GRANT AGREEMENT.
WHEREAS, The Minnesota Legislature has appropriated to the Metropolitan Council with the
2017 and 2018 State Bonding Bills a total of $8.739M for a grant program to be administered by the
Metropolitan Council of Environmental Services (MCES) for the purpose of providing grants to
municipalities for capital improvement to public municipal wastewater collection systems to reduce the
amount of inflow and infiltration to the Council’s metropolitan sanitary sewer disposal system (“I/I
Municipal Grant Program”), and
WHEREAS, The MCES has identified the City of Lakeville as a contributor of excessive inflow and
infiltration to the MCES metropolitan sanitary sewer disposal system and an eligible applicant for grant
funds under the I/I Municipal Grant Program, and
WHEREAS, grant monies will be awarded to pre-approved municipalities for a pre-determined
amount up to 50% of eligible improvements to be completed between May 31, 2017 and November 1,
2019.
NOW, THEREFORE, BE IT RESOLVED, by the Lakeville City Council:
1. The Council authorizes the application for grant monies from the Metropolitan Council
of Environmental Services I/I Grant Program and execution of the Grant Agreement.
ADOPTED by the Lakeville City Council this 7th day of October 2019.
CITY OF LAKEVILLE
________________________________
Douglas P. Anderson, Mayor
ATTEST:
________________________________
Charlene Friedges, City Clerk
DATE: October 13, 2017
TO: Chris Petree - Public Works Director
Lakeville
18400 Ipava Avenue
Lakeville, 55044
FROM: Matt Gsellmeier, MCES I&I Grant Administrator
SUBJECT: 2017 Municipal Grant Program Letter of Intent
Thank you for applying to the 2017 State Bond Funded Municipal I&I Grant Program. This non-binding
letter of intent confirms receipt of your city’s application and approval to participate per the Metropolitan
Council’s approved program design and guidelines.
The program design and guideline details, along with the draft agreement that must be entered into with
the Metropolitan Council, can be found at the following link:
https://metrocouncil.org/Wastewater-Water/Funding-Finance/Available-Funding-Grants.aspx
Based upon your application’s preliminary project description and projected cost estimates, your
estimated Preliminary Minimum Allocation (PMA) is $25,000. Enclosed is a listing of all participating
cities identifying both PMA and the estimated Final Reimbursement Amount (FRA) for each.
Please be advised that these are preliminary non-binding estimates and that each participant’s final
FRA depends upon the actual and eligible project work submitted per approved guidelines. PMA and
FRA will be calculated simultaneously for all participants upon receipt of documentation verifying a
project costs. Should a city not complete a project with I&I eligible work, or complete with insufficient
eligible work, PMA and FRA will be adjusted accordingly. Contingent upon availability of funding, cities
may be eligible for additional funding should they complete a project(s) with more I&I eligible work than
described in their application.
Important Dates to Remember
MCES provide cities Letter of Intent, PMA & estimated FRA October 13, 2017
Cities provide descriptions and pay claims for completed projects November 1, 2019
FRA determination, grant agreements distributed November 15, 2016
MCES will process reimbursement upon receipt of signed agreement and commits to sending semi-
annual grant notices to all participants beginning April 2018. These notices will serve as both reminders
of participation and solicitations for changes in participant contact, projects, or other relevant
information.
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Documentation at completion of projects to verify eligibility and calculate both PMA and FRA must include
the following:
• Completion and submission of MCES provided verification and jobs reporting form, and
• A city resolution authorizing participation in the grant program, and
• Certification (notarized) confirming ownership or easements for locations where work was
completed, and
• Description of work, along with description or map of locations, and
• Invoices substantiating cost of work completed.
It is important to note this letter is not a legally binding document that confirms funding. Rather, it is a
stated commitment to enter into a legally binding grant agreement upon verification that grant program
guidelines and requirements have been met.
MCES appreciates and is committed to your participation in this program designed to assist our
stakeholders in the mitigation of excess inflow and infiltration into the metropolitan disposal system.
Please direct your questions or concerns to:
Matt Gsellmeier, MCES I&I Grant Administrator
390 Robert Street North
Saint Paul, MN 55101
651-602-1802
matt.gsellmeier@metc.state.mn.us
Ned Smith, MCES, Director of Finance and Revenue
Leisa Thompson, MCES General Manager