HomeMy WebLinkAboutItem 06.g
Date: October 21, 2019 Item No.
ACCEPT IMPROVEMENT AND APPROVE FINAL PAY APPLICATION FOR WELLS 21
AND 22 CONTRACT B, CITY PROJECT 15-10
Proposed Action
Staff recommends adoption of the following motion: Move to accept improvement and approve
final payment to Pember Companies Inc., for Well 21 and 22 water utility and site
improvements, City Project 15-10, Contract B.
Overview
Pember Companies, Inc. is requesting final payment of Pay Application No. 9 in the amount of
$27,021.72 for water utility and site improvements under Contract B for Wells 21 and 22, City
Improvement Project 15-10. Work under the contract involved construction of a meter vault and
installation of process equipment including piping, valves and flow meters, installation of
submersible pumping equipment, electrical and controls installation, and grading and site
improvements.
The original contract amount was $987,802.50, two change orders added $23,319.41, bringing the
total contract to $1,011,121.91. The final construction amount was $999,358.91. Change orders
concerned a revision of the pump design and installation of a check valve and a change to the
generator switchgear to meet Dakota Electric Association standards.
All necessary paperwork, including lien waivers, the IC-134’s and Consent of Surety to Final
Payment have been submitted.
Primary Issues to Consider
• Was all work satisfactorily completed? All work was satisfactorily completed and the
contractor has met the administrative requirements for final payment.
Supporting Information
• Letter recommending acceptance of the improvement and final payment to Pember
Companies, Inc. from the City’s consulting engineer, Short Elliot Hendrickson Inc., dated
September 9, 2019.
• Pay Application No. 9.
Financial Impact: $27,021.72 Budgeted: Yes Source: City Project 15-10
Related Documents (CIP, ERP, etc.): CIP
Community Values: Good Value for Public Services
Completed By: Paul Oehme, Public Works Director
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax
Septem ber 9, 2019 RE: Lakeville, Minnesota
Well Nos. 21 & 22
Contract B - Water Utilities & Site Improvements
City No. 15-10
SEH No. LAKEV 139208 14.00
Mr. Paul Oehme, PE
Director of Public Works
City of Lakeville
18400 Ipava Avenue
Lakeville, MN 55044
Dear Mr. Oehme:
Please find enclosed the following documents for the Well Nos. 21 & 22: Contract B – W ater Utilities &
Site Improvements Project:
• Pay Application No. 9 (FINAL)
• Consent of Surety to Final Payment
• Contractor’s Affidavit of Release of Liens
• IC-134 Withholding Affidavit for Contractors
• Lien Waivers
• MPCA CSW Notice of Termination (sign / return)
In review, the prime contractor, Pember Companies, Inc. began work on this project on or about June 1,
2017 with an effective Contract date of May 15, 2017 and completed final work, punch list items and
submittal documents prior to August 30, 2019.
The final construction amount is $999,358.91, which compares favorably to the original contract amount
of $987,802.50. The Contractor’s two-year correction period for this project will commence at the date of
final payment approval, which is anticipated to be October 7, 2019.
We appreciate the opportunity to help the City of Lakeville improve their wells and look forward to the next
project. Feel free to contact me at 218.855.1711 if you have any questions.
Sincerely,
Jeffrey R. Ledin, PE
Project Manager
mrb
Enclosures
c: Matt, Barnard and Shane Quade, City of Lakeville
Miles Jensen, SEH
s:\ko\l\lakev\139208\1-genl\14-corr\contract b - pember\l city project close - 090919.docx
09/04/19