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HomeMy WebLinkAbout09-19-19CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES September 19, 2019 Chair Kaluza called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Chair Pat Kaluza, Vice Chair Scott Einck, Brooks Lillehei, Jason Swenson, Karl Drotning, Jenna Majorowicz, Paul Reuvers, Ex-officio Mike Lamm Members Absent: Jeff Witte Others Present: Daryl Morey, Planning Director; Frank Dempsey, Associate Planner, Zach Johnson, City Engineer; Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The September 5, 2019 Planning Commission meeting minutes and Planning Commission work session minutes were approved as presented. 4. Announcements Mr. Morey stated that the September 18, 2019 Parks, Recreation and Natural Resources Committee draft motion regarding the Airlake Station First Addition preliminary and final plat was distributed at tonight’s meeting. Mr. Morey stated that if neither agenda item at tonight’s meeting is tabled, the October 3rd Planning Commission meeting will be cancelled. The next meeting is scheduled for October 17, 2019. 5. City of Lakeville Chair Kaluza asked City Engineer Zach Johnson to come up and present the 2020- 2024 Capital Improvement Plan (CIP). City Engineer Zach Johnson presented the draft 2020-2024 Capital Improvement Plan (CIP). Mr. Johnson reviewed the objectives of the CIP and indicated that the CIP’s components include future transportation, utilities, environmental resources, parks and recreation, facilities, equipment and technology for the years 2020-2024. Mr. Johnson reviewed the CIP map and explained the reconstruction projects and the specific year that project will be completed. He also highlighted some of the parks projects that will be completed in the next five years. Planning Commission Meeting Minutes, September 19, 2019 Page 2 Mr. Johnson stated that the CIP was a city-wide initiative and he thanked all the various departments for their contributions and recognized and appreciated their efforts. Mr. Johnson stated that the 2020-2024 CIP public hearing will be held at the October 7th City Council meeting. Mr. Johnson stated that staff has reviewed the 2020-2024 CIP and finds it to be consistent with the Comprehensive Plan and therefore recommends approval as presented. Chair Kaluza thanked Mr. Johnson for his presentation and asked for comments from the Planning Commission. Discussion points included: • Commissioner Swenson commented that as an engineer himself, he appreciates seeing a document like this which is a road map for what is falling into place in the next few years. • The CIP is a helpful tool with some of the projects that come through the Planning Commission. • Commissioner Drotning asked Mr. Johnson to elaborate on the maintenance efforts and how we extend the City’s infrastructure. • Commissioner Drotning asked about the Kenrick Avenue extension over by TimberCrest and when it will reach County Road 50. Mr. Johnson said this is development driven, but he would expect within the next five years this may come to fruition due to comments that he has heard. • Chair Kaluza stated for the audience that residents can look at the CIP on the City’s website. Motion was made by Lillehei, seconded by Reuvers to recommend to City Council adoption of the 2020-2024 Capital Improvement Plan as presented, finding that it is consistent with the City’s Comprehensive Plan. Ayes: Swenson, Majorowicz, Lillehei, Kaluza, Einck, Reuvers, Drotning Nays: 0 6. Airlake Station First Addition Chair Kaluza opened the public hearing to consider the application of Airlake Development, Inc. and Christopher Bohlman, U-Haul of Southern Minnesota for the following, located south of Lakeville Boulevard (CSAH 50) and east of Cedar Avenue (CSAH 23): A. Preliminary plat and final plat of one commercial lot and one outlot to be known as Airlake Station First Addition; B. Conditional use permit to allow a building height greater than 35 feet in the C-2 District; C. Interim use permit to allow outdoor rental of trucks and trailers as an accessory use in the C-2 District; D. Interim use permit to allow outdoor storage of recreational vehicles as an accessory use in the C- 2 District; E. Vacation of a public utility easement. Planning Commission Meeting Minutes, September 19, 2019 Page 3 Brian Wurdeman from Kimley Horn presented a brief overview of the request on behalf of U-Haul. Associate Planner Frank Dempsey presented the planning report. Mr. Dempsey explained the applications that are included with this public hearing. The total square footage of the proposed three-story building is 131,307 square feet. The preliminary and final plat consists of one lot and outlot on undeveloped agricultural land with row crops. Mr. Dempsey stated that the lots proposed with the preliminary plat exceed the minimum lot area and lot width requirements for the C-2, Highway Commercial District. The Airlake Station First Addition preliminary and final plat does not include the construction of any public streets. Mr. Dempsey stated that the conditional use permit is for a building height greater than 35 feet in the C-2, Highway Commercial District. The building is proposed to be 40 feet in height, which also requires an additional five feet of setback for each 10 feet of excess building height. The proposed building exceeds that setback requirement. Mr. Dempsey stated that the proposed building exterior of pre-cast concrete panel walls with brick inlay, stone and glass on the north, west and east building walls and completely pre-cast concrete panel wall with a sandblasted exterior all meet the Zoning Ordinance requirements. Mr. Dempsey stated that outdoor rental is allowed as an accessory use subject to approval of an interim use permit. U-Haul plans to include 39 designated spaces for the parking of rental vehicles and trailers. Mr. Dempsey reviewed the performance standards which the applicant must be in compliance with, which are listed in detail in the September 13, 2019 planning report. Outdoor rental is also allowed as an accessory use subject to approval of an interim use permit. Mr. Dempsey indicated that U-Haul plans to include outdoor storage for public recreational vehicles in a 1.2-acre area covered with a flat canopy roof. The outdoor storage area is proposed to be a two-phase construction project as demand dictates. He reviewed what the IUP requires compliance with, which is listed in detail in the September 13, 2019 planning report. Mr. Dempsey stated that the site plan provides 32 parking spaces, which are in compliance with the Zoning Ordinance. Because of the unique mix of proposed uses of the building for outdoor display, vehicle and trailer rental and warehouse/storage, the on-site parking will have to be managed such that adequate customer parking remains available to the public at all times. Access will be exclusively from a shared driveway at Lakeville Boulevard (CSAH 50). A shared driveway with a cross access easement will allow traffic between Lot 1 and Outlot A to share the driveway access. The driveways provide adequate width and turning radii to accommodate truck turning movements and emergency vehicle access. Planning Commission Meeting Minutes, September 19, 2019 Page 4 Mr. Dempsey reviewed the proposed landscape plan. He indicated that staff is recommending that the proposed six-foot tall Swiss Stone trees be replaced with Black Hills spruce or Norway spruce trees along Cedar Avenue in compliance with the Corridor and Gateway Design Study. A financial security shall be submitted to guarantee installation of the landscaping on Lot 1. Mr. Dempsey indicated that a 20-foot wide public utility easement located along the west side of the property adjacent to Cedar Avenue is proposed to be vacated. The final plat will overlay the easement with platted public right of way and a platted drainage and utility easement. Mr. Dempsey stated that Planning Department staff recommends approval of the Airlake Station First Addition preliminary and final plat, conditional use permit, interim use permits, and easement vacation, subject to the 12 stipulations listed in the September 13, 2019 planning report, and adoption of the Findings of Facts dated September 19, 2019. Chair Kaluza opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Einck to close the public hearing at 6:32 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Kaluza asked for comments from the Planning Commission. Discussion points included: • The right in only access to the site was discussed. The City worked with the county and engineers and found a solution without challenging Gateway Drive. With no access on or off of Cedar Avenue and no access to County Road 70, this will meet current needs. This situation is a compromise for now. • Christopher Bohlman from U-Haul addressed the adequate parking concerns. He indicated that this site is much larger than other facilities in the metro area. He is confident that there will be adequate parking. • Mr. Dempsey explained the difference between outside sales and equipment storage and why there has to be an IUP for each. There is a sunset provision for IUP’s, so if the use of this property ever changes, the IUP’s will end. • The Planning Commission liked how this building looked and the size of the building. Motion was made by Drotning, seconded by Lillehei to recommend to City Council approval of the Airlake Station First Addition Preliminary plat and final plat of one commercial lot and one outlot, conditional use permit to allow a building height greater than 35 feet in the C-2 District, interim use permit to allow outdoor rental of trucks and trailers as an accessory use in the C-2 District, interim use permit to allow outdoor storage of recreational vehicles as an accessory use in the C-2 District, and vacation Planning Commission Meeting Minutes, September 19, 2019 Page 5 of a public utility easement, located south of Lakeville Boulevard (CSAH 50) and east of Cedar Avenue (CSAH 23), and adoption of the Findings of Facts dated September 19, 2019, subject to the following 12 stipulations listed in the September 13, 2019 planning report: 1. Implementation of the recommendations listed in the September 13, 2019 engineering report. 2. The site and building exterior shall be developed in compliance with the plans approved by the City Council and Zoning Ordinance requirements. 3. Parking of rental vehicles and equipment shall not occur within drive aisles and driveways. 4. A financial security shall be submitted to guarantee installation and completion of the approved landscaping for Lot 1, Block 1 and for the storm water and infiltration basins and drainage ways at the time of final plat approval. All landscaped areas within and adjacent to the building and parking lot shall be irrigated. Trees and shrubs shall not be planted in road right-of-way. 5. The evergreen trees between the outdoor storage area and Cedar Avenue shall be screened with minimum eight-foot tall Black Hills Spruce or Norway Fir trees. The landscape plan shall be amended to comply with this requirement prior to City Council consideration. 6. Construction of Phase II outdoor storage area will require an amendment to the Zoning Ordinance to allow more than 30% of the gross floor area of the building for outdoor storage. 7. A private cross-access easement between Lot 1, Block 1 and Outlot A shall be submitted prior to release of the final plat mylars. 8. All signs shall comply with the Zoning Ordinance requirements for the C-2 District. A sign permit shall be issued by the Planning Department prior to the installation of any signs. 9. Snow storage shall not take place in required parking spaces. 10. Site lighting shall not exceed one-foot candle at the property line adjacent to public right-of-way. All exterior light fixtures shall be down-cast design so as not to glare onto public right-of-way. 11. The building permit and site plans must include outdoor trash enclosure details that comply with Zoning Ordinance requirements if trash is to be stored outdoors. The trash enclosures shall match the exterior materials of the principal building and shall include maintenance free gates. 12. The interim use permits shall terminate upon a change of occupancy or use of the property for outdoor rental display or outdoor storage, as each of the two interim use permits apply. Ayes: Majorowicz, Lillehei, Kaluza, Einck, Reuvers, Drotning, Swenson Nays: 0 There being no further business, the meeting was adjourned at 6:45 pm. Respectfully submitted, Planning Commission Meeting Minutes, September 19, 2019 Page 6 Penny Brevig, Recording Secretary