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Home My WebLink About12-09-19CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES December 9, 2019 1. Mayor Anderson called the meeting to order at 6:00 p.m. in the Marion Conference Room. Members present: Mayor Anderson, Council Members Hellier, Lee, Volk (via phone), and Wheeler (Left at 6:50 p.m.) Members absent: None Staff present: Justin Miller, City Administrator; Allyn Kuennen, Assistant City Administrator; Brenda Visnovec, Liquor Operations Director; Zach Johnson, City Engineer; Dave Olson, Community & Economic Development Director; Kati Bachmayer, Economic Development Specialist; Mike Meyer, Fire Chief; Ralph Vetter, Information Technology Manager; Tamara Wallace, Deputy Clerk 2. Citizen Comments There were no citizen comments regarding non -agenda items. 3. Keokuk Liquor Store RFP Review At the August 26 work session meeting, Shenehon Company presented results from the liquor operations market study conducted to examine the financial impacts of adding a fourth municipal liquor store at the Keokuk Avenue location. After completing a Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis, Shenehon Company recommended the construction of a fourth municipal liquor store that would be owned by the City and include additional retail uses nearby. Staff went out for RFP with the intent to have a developer take over the project and leaseback retail space to the City; however, after receiving two proposals from developers who expressed concerns with market uncertainty, the Liquor Committee's recommendation is to reject the proposals, and have the City construct the project as a city - owned operation. The Council clarified whether the initial market study gave any information on the fourth store having the ability to draw in consumers from neighboring communities, how much is currently in the bank from the Kenrick Liquor store sale, applicable wetland within the construction site, current property value, potential impact to sales if marijuana became legalized, and extensively discussed funding resources to construct the project. The Council gave staff direction to obtain an initial design plan from one of the City's contracted architects to get an idea of cost estimates and potential construction timeline. City Council Work Session Minutes, December 9, 2019 Page 2 4. Ames Parking Lot Update Mr. Johnson provided an update on the Ames Arena parking lot improvements. Construction would include reconstructing and expanding existing parking lots as well as constructing storm water best management practices. Bids were obtained in July 2019, however, ultimately were rejected by the City. After analyzing the scope/ size of the project, staff drafted a new parking lot plan that would combine Lakeville North High School's overflow parking lot improvements with Ames Arena parking lot improvements/ expansion. The new parking lot proposal would see the addition of 70 - 150 additional parking spaces. Staff has been working with the School District to come to terms and likely will establish a Joint Powers Agreement (JPA) with ISD 194. The City will fund the project through the Liquor, Park Dedication, and Stormwater Infrastructure funds, and a loan agreement with Lakeville Arenas. Bidding for the project is anticipated for February 2020 with construction beginning in June. 5. EDC Strategic Plan Staff and the Economic Development Commission (EDC) have been working with Craig Rapp and Heather Johnston of Craig Rapp, LLC, to develop the draft 2020 - 2023 EDC Strategic Plan. The process is completed over several work session meetings in which staff/ commission members conduct a SWOT analysis of the city. The results are compiled into a list of priorities, and identify desired outcomes, key outcome indicators, and performance targets. These priorities include business expansion/ diversification, maximizing and marketing Lakeville's competitive edge, housing to support economic goals, and workforce availability/ utilization. Lowell Collman and Don Seiler, EDC Members Indicated that overall the EDC accomplished many of their strategic goals but feel through this plan the City will see different successes while positioning itself to attract and compete to get more businesses and growth within the community. The Council reviewed the document and discussed incorporating peer cities into the plan, discussed where the City is currently with goals identified in the 2017 - 2019 strategic plan, and how the remaining goals can be tied into the Envision Lakeville document. 6. Fire Department Strategic Plan Mr. Meyer outlined the Fire Department's draft strategic plan. The purpose of the plan is to identify the core values, mission, and vision of the department, and the objectives needed to meet those goals. The process includes a SWOT analysis which examines internal strengths and weaknesses as well as external opportunities and threats. Based on this analysis, the document identified eight primary objectives: minimal death/ injury/ property losses, to provide effective emergency response, provide the safest possible environment for firefighters, ensure employees City Council Work Session Minutes, December 9, 2019 Page 3 are appropriately trained, timely/ professional fire inspection enforcement, maintain positive relationships with surrounding communities, maintain a high degree of professional behavior, and predictable/ professional/ reliable response. The Council discussed the ability to donate fire equipment to local schools with the possibility of attracting students to become a firefighter, the current duty crew program, tours of the fire stations, and department coverage. The Council thought the strategic plan was a good beginning framework, and directed staff to look more in depth at the department structure of other neighboring/ pier communities, analyze long-term ability to sustain volunteer pay, continue thinking about more creative recruitment initiatives, and tying the goals/ objectives of the plan directly into the Envision Lakeville statements. Break from 7:19 p.m. - 7:24 p.m. 7. DBB IRU Agreement The City of Lakeville is a member of the Dakota County Broadband Board (DBB). As a member, all cities are entered into a Joint Powers Agreement (JPA) to allow for the establishment of both an institutional (I -Net) and commercial (C -Net) fiber optic network. To ensure specific parameters within the partnership, the DBB is establishing an Indefeasible Right to Use (IRU) document for all its members. The document will provide consistent length in terms for all members, efficient administration of agreements, allow the C -Net to be marketed to other businesses/ entities, and document specific member assets. The implementation of this IRU would mean several considerations for the City Council: fiber assets could be used by other members (I -Net) as well as outside members (C -Net), the DBB would assume ownership if the City ever abandoned its fiber assets included in the IRU, and the City must provide a two-year notice to terminate the IRU or its fiber assets. Amanda Duerr, Charter Communications Attended the work session meeting to observe the conversations surrounding the Dakota Broadband Board and the implementation of this IRU. The Council reviewed the intent of the IRU agreement and expressed a preliminarily desire to focus on the I -Net portion of fiber assets. The Council also posed several questions for staff to review with the DBB, including: clarification on the definition of a "carrier class", whether the DBB would have to approve the City terminating the agreement should they decide, the ability to have a separate agreement for both the I -Net and C -Net, and the inclusion of an appeal process for DBB Board decisions regarding the IRU. City Council Work Session Minutes, December 9, 2019 Page 4 8. Legislative Priorities Mr. Kuennen presented the draft 2020 Legislative Priorities, a document intended to communicate the City's legislative position on a variety of issues pertaining to transportation, local control, municipal revenue and taxation, economic development, and housing. The document also includes an appendix listing other initiatives of concern/ priority for the City. Staff has reviewed the document, and based on previous goals met, identified four primary legislative priorities: State Mandates on Local Authority, Infrastructure Fees, Opposition to Expansion of Wine & Strong Beer Sales in Grocery/ C -Stores, and I-35 Capacity Expansion/ Metro Orange Line Extension. Additional legislative priorities include storage of railroad cars within urban residential areas, revenue restrictions, the Data Practices Act, Metropolitan Council Governance, fiscal disparity fund distribution, and targeting property tax relief directly to individuals. The Council suggested some language changes to the document and discussed incorporating the ability to control municipal pay at the local level, bonding bills, and including the support of higher education under workforce development. Staff will make the revisions and bring the document back to the Council retreat on January 11. 9. Items for Future Discussion None. 10. Committee/ City Administrator Updates Mayor Anderson - the Personnel Committee has a closed special meeting scheduled for Monday, December 16 at 6 p.m. to discuss City Administrator Justin Miller's review. The Mayor attended the recent MLC Board meeting where the committee drafted a list of their legislative priorities. Encouraged the council to attend the upcoming MLC breakfast held on February 7, 2020. Miller - announced that an offer was extended to former City of Lakeville employee Dan Brettschneider for the Arenas Manager position; Dan will start Monday, December 16. The City is currently interviewing for a municipal advisor. Interviews took place last week with Baker Tilly, Ehlers, and Northland Securities. 11. The meeting adjourned at 8:52 p.m. Yv.......... ... ....... .. . ii�� 0 Tamara llace, Deputy City Clerk Douglas P. Anderson, Mayor