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January 6, 2020 Item No.
RESOLUTION AUTHORIZING THE PURCHASE & DISPOSAL OF
VEHICLES AND EQUIPMENT IN ACCORDANCE WITH THE 2020
BUDGETS AND 2020 EQUIPMENT PLAN
Proposed Action
Staff recommends adoption of the following motion: Move to approve the Resolution authorizing
the purchase and disposal of vehicles and equipment in accordance with the 2020 Budgets and
2020 Equipment Plan.
Overview
The City Council adopted the 2020-2024 Capital Improvement Plan (which included the 2020
Equipment Plan) on October 7, 2019 and the 2020 Budget on December 2, 2019. The Purchasing
Policy requires that the City Council authorize purchases that exceed $20,000 as well as the disposal
of all city assets. The vehicles and equipment scheduled to be purchased in 2020 that exceed the
$20,000 threshold which requires City Council authorization and have not been previously
authorized include:
Vehicles and mobile equipment:
2-Squads (Police-Patrol)1-Pontoon with trailer (Parks)
1-Pickup (Community Service Officer)1-5910 Mower (Parks)
4-Dump trucks (Streets)1 - Pickup 1/2-ton (Utilities)
2-Pickups 3/4-ton (Streets)1- SUV - (Utilities)
1 - Pickup 3/4-ton (Parks)
Other Equipment:
11 - Mobile radios (Police)Broadband switch (IT)
SportsTraq for paint striper (Parks)Computer replacements (IT)
20 - Handheld radios (Utilities)Computer replacements (Liquor)
The 2020 Budget includes approximately $1.7 million for the purchase of vehicles and equipment.
Purchases will be made from various vendors and cooperative purchase agreements with the State
of Minnesota, Sourcewell (formerly National Joint Powers Alliance (NJPA)), National Cooperative
Purchasing Alliance, etc. Purchasing contracts are used for these types of vehicles and equipment
as a cost saving mechanism. These contracts have complied with all bidding requirements which
results in saving considerable staff time.
The equipment being replaced per the 2020 Equipment Plan and the 2020 Budgets will be disposed
of in a manner required by State Statute or the City’s Purchasing Policy; most often traded-in on
the purchase of the new equipment or sold at auction. The budget is anticipating approximately
$170,000 in proceeds from the replacement of those assets.
Primary Issues to Consider
• None
Supporting Information
• Resolution
Financial Impact: ~$1,700,000 Budgeted: Y☒ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Jerilyn Erickson, Finance Director
Various
2020 CIP/Equipment Plan; 2020 Budgets
CITY OF LAKEVILLE
RESOLUTION NO. ___
RESOLUTION AUTHORIZING THE PURCHASE AND DISPOSAL
OF VEHICLES AND EQUIPMENT IN ACCORDANCE WITH THE
2020 BUDGETS AND 2020 EQUIPMENT PLAN
WHEREAS, State Statute 471.345 sets forth the law regulating the sale or purchase of supplies,
materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of
real or personal property in Minnesota cities and the City of Lakeville; and
WHEREAS, The City Council adopted the Lakeville Purchasing Policy on June 6, 2016, to assign
purchasing responsibility and authority to the level consistent with good business practice and sound
financial management policy to the extent possible; and
WHEREAS, The City Council approved the 2020-2024 Capital Improvement Plan (which included
the 2020 Equipment Plan) on October 7, 2019 and the 2020 Budgets on December 2, 2019 which
included approximately $1.7 million for the purchase of vehicles and equipment and approximately
$170,000 for the disposal of vehicles and equipment.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville Minnesota as
follows:
1. The recitals set forth above are incorporated herein.
2. Staff is authorized to purchase and dispose of vehicles and equipment consistent with the
2020 Budgets and 2020 Equipment Plan.
ADOPTED by the Lakeville City Council this 6th day of January 2020
___________________________
Douglas P. Anderson, Mayor
_____________________________
Charlene Friedges, City Clerk