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HomeMy WebLinkAboutPark Bond Referendum discussionC:\Users\pbrevig\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\0KZZWDKL\Park Bond Memo_0108.docx City of Lakeville Parks & Recreation Memorandum To: Parks, Recreation and Natural Resources Committee Members From: John Hennen, Parks and Recreation Director Date: December 27, 2019 Subject: Park Referendum Discussion BACKGROUND In 2018 and in early 2019, the Parks, Recreation and Natural Resources Committee (PRNRC) and City Council discussed options for a potential Park Bond Referendum. Park improvement projects and estimated costs of the referendum were planned to include: • Indoor turf facility/dome adjacent to Hasse Arena ($5,000,000) • Expansion to Antlers Park ($7,500,000) • Development of a new community park/ballfields adjacent to the Avonlea neighborhood ($11,900,000) • Improvements to East Community Park ($2,000,000) • Renovations and improvements at Ames and Hasse ice arenas ($6,900,000) In February of 2019, a proposal was received from a private firm to privately construct and operate the proposed indoor turf facility/dome. At that time, the direction was leading to the dome being constructed on ISD 194 property, not adjacent to Hasse Arena as was preliminary planned. In light of that development, the City Council decided to not hold a Park Bond Referendum in May of 2019 and would continue to discuss the components and timing of a future Park Bond Referendum at another date. On November 5, 2019 voters approved an ISD 194 Operating Levy and Bond Referendum which included the construction of a dome ready artificial turf practice field to be installed at both Lakeville North and Lakeville South High Schools. PARK BOND REFERENDUM At the January 7, 2019 City Council Work Session, the Mayor and City Council reviewed Springsted, Incorporated Parks Survey Results which was completed to determine what residents would be willing to pay annually towards park improvement projects (which included C:\Users\pbrevig\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\0KZZWDKL\Park Bond Memo_0108.docx a dome) with the idea of holding a special Park Bond Referendum. As previously noted in the memo, five major park improvement projects were part of the survey with estimated costs of $33,675,000. By eliminating the $5-million dome construction project, the total estimated cost at that time of the four remaining projects equaled $28,675,000 which included bonding costs. As a result of the survey Springsted, Inc. completed, a tax impact not to exceed $85/year was recommended for the average homeowner. An $85/year tax impact would equate to an approximate $27-million Park Bond Referendum. As previously noted, the estimated cost of the proposed four park projects at that time was $28,675,000. CITY COUNCIL DIRECTION At their November 25, 2019 City Council Work Session, the Mayor and City Council directed staff to obtain revised cost estimates for the projects that were previously discussed, share these costs with the PRNRC and ask the PRNRC if they would like to consider including any other projects into the referendum package that would be held in either August or November of 2020. Attached is a list of the park projects with updated estimated costs along with possible proposed reduction costs which we can review and discuss at our meeting. We can also discuss possible projects that committee members may like to consider including in the referendum package such as: • Antlers Park Land Acquisition $350,000 • Casperson Park Performance Stage/Parking Improvements $550,000 Also attached is a list of Park Bond Referendum scenario timelines that we can discuss at the meeting. 1/6/2020 TOTAL $29,600,300 PARK BOND REFERENDUM PROPOSED PARK AMENITY REDUCTIONS $8,150,000 $12,500,000 SUBTOTAL $787,200 B.B. Field Restroom/Concessions/Warminghouse Building/Grandstand replaced with a Prefabricated Building and Bleachers/Site Furnishings $600,000 B.B. Field - Entry Plaza Reduced $40,000 SUBTOTAL $1,137,500 Avonlea Park Reduction - Design/Eng/Const. Adm (15%)$131,250 TOTAL $31,525,000 $1,924,700 SUBTOTAL Ames and Hasse Arena Improvements SUBTOTAL East Community Park Reduction - Design/Eng/Const. Adm (8%)$51,200 Reduction - Contingency and Mobilization (15%)$96,000 $2,000,000 Reduction - Contingency and Mobilization (15%)$131,250 Shelter By 2 VB Courts (Incl Elect./Amenities) $58,000 Adventure Challenge Area $237,000 PROJECT ESTIMATED COST PROPOSED INCREASE in REVENUE or REDUCTION COSTS Shade Umbrellas (Picnic Areas) (4 @ $7,500)$30,000 Beach Shade Umbrellas (5 @ $10,000)$50,000 Antlers Park (Including Property Acquisition) Reduce from 2 to 1 Bldg - Rest/Concessions $500,000 Bonding Costs $375,000 $8,500,000 C:\Users\pbrevig\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\0KZZWDKL\PROPOSED AMENITY REDUCTIONS 11.25 C:\Users\pbrevig\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\0KZZWDKL\2020 Antlers Timeline.docx August 11 or November 3, 2020 Park Bond Referendum Proposed Timelines Scenario #1 Scenario #2 August 11, 2020 November 3, 2020 January 8 PRNRC Meeting January 8 PRNRC Meeting PRNRC revisit proposed park projects, estimated costs and discuss additional projects to be considered as part of referendum January 22 and/or February 5 PRNRC Meeting January 22 and/or February 5 PRNRC Meeting PRNRC make recommendations on Park Bond Referendum projects February 24 City Council Work Session February 24 City Council Work Session City Council reviews PRNRC recommendations and provides input on projects and direction on completing citizen survey by Baker Tilly March 2 or 16 City Council Meeting March 2 or 16 City Council Meeting City Council considers approval of contract with Baker Tilly to complete survey March – April April - June Baker Tilly Completes Survey April 27 City Council Work Session June 22 City Council Work Session City Council reviews survey results and sets Park Bond Referendum date (August 11 or November 3) pending favorable survey results May 4 or 18 City Council Meeting July 6 or 20 City Council Meeting City Council considers resolution calling for special election No later than May 27 No later than August 19 *City Clerk provides written notice to: (1) County Auditor and (2) Secretary of State regarding election May – August August - November Educate community on Park Bond Referendum August 11 November 3 Park Bond Referendum Election August 2020 – February 2021 November 2020 – May 2021 If Park Bond Referendum approved, complete plans and specifications for at least one of the projects March – April 2021 **June – July 2021 Bid opening and City Council approval of contract agreement Spring 2021 Spring 2022 Construction commences * At least 74 days before election, written notice must be provided form (1) City Clerk to County Auditor (2) County Auditor to Secretary of State **Because the timing of the bid opening falls in months that aren’t ideal for obtaining competitive bids, the bid opening should be pushed to early 2022 with construction commencing in the spring of 2022.