HomeMy WebLinkAboutItem 06.m Date: February 3, 2020 Item No.
ACCEPT PROPOSAL FROM STONEBROOKE FOR PROFESSIONAL SERVICES FOR
210TH STREET AND LAKEVILLE BOULEVARD IMPROVEMENTS
Proposed Action
Staff recommends adoption of the following motion: Move to accept proposal for professional
services from Stonebrooke Engineering for 210th Street and Lakeville Boulevard Improvements
from Kensington Boulevard to Cedar Avenue, City Project 22-03.
Overview
The Lakeville 5-year Capital Improvement Plan (2020-2024) programs the reconstruction of 210th
Street and Lakeville Boulevard from Kensington Boulevard to Cedar Avenue to rehabilitate the
roadway surface, improve intersection operations, make safety improvements and provide for
increasing traffic levels. Proposed improvements include a) reconstruction and widening to a two-
lane undivided urban roadway between Kensington Boulevard and Holyoke Avenue; b)
intersection improvements at 210th Street/Dodd Boulevard; c) pedestrian improvements between
Kensington Boulevard and Holyoke Avenue; and d) mill and overlay between Holyoke Avenue and
Cedar Avenue. The proposed project schedule is a) project design in 2020/2021; b) right-of-way
acquisition in 2021; and c) construction in 2022.
Stonebrooke’s proposal identifies the scope of services and estimated cost to complete the
preliminary engineering, right-of-way acquisition, public engagement and final design services.
Primary Issues to Consider
• The Lakeville 5-year Capital Improvement Plan (2020-2024) programs a total project cost
of $8,165,827. Potential funding sources include property taxes, special assessments,
escrows, sewer, water and streetlight operating funds, stormwater infrastructure, water
trunk and park dedication funds.
• Proposal is subject to the Master Agreement for Professional Engineering Services between
the City and Stonebrooke approved by the City Council on July 18, 2016.
Supporting Information
• Stonebrooke Engineering proposal dated January 10, 2020.
Financial Impact: $762,978.10 Budgeted: Y☒ N☐ Source: Multiple Sources
Related Documents: Lakeville 5-year Capital Improvement Plan (2020-2024)
Envision Lakeville Community Values: Design that Connects the Community
Report Completed by: Alex Jordan, Assistant City Engineer
210th Street and Lakeville Boulevard Improvement Project
City of Lakeville Project No. 22-03
Lakeville City Hall
Attn: Alex Jordan
20195 Holyoke Avenue
Lakeville, MN 55044
RE: 210th Street and Lakeville Boulevard Improvement Project
210th Street and Lakeville Boulevard are major collector roadways, which provide access to Lakeville South High
School, residential districts, downtown Lakeville, Fairfield Business Park and the Airlake Industrial Park. This project
allows the City to move forward with a combination of reconstructing and rehabilitating the roadways and
implementing various improvements that will improve not only the aesthetics of the area, but also pedestrian/bicycle
access and safety and mobility for all users along the corridor. The professional services necessary for delivering this
project and the manner in which the successful consultant team delivers them, will affect the public's perception and
support for the construction phase of this and future projects.
Stonebrooke Engineering’s project approach and methodology has evolved over the years, as we constantly seek to learn
and improve with each project we deliver for our clients. We have customized our project approach and methodology to best
meet the unique challenges and opportunities presented by this project. We have outlined in our proposal those
challenges that we feel are most unique to this project, as well as how we plan to address them through our design
process. Delivery of the project processes and design documents necessary for the January 2022 bid letting will require a
full commitment to quality deliverables and the project schedule by all project partners.
Kelly Besser will serve as the project manager and primary point of contact throughout the duration of the project. She will
lead a team of fully committed professionals from Stonebrooke, Braun Intertec, Midwest Natural Resources, Henning
Professional Services and JT Engineering, to best meet the City of Lakeville’s project budget, quality and schedule
expectations, while also providing responsible and creative solutions to meet the challenges presented by this project.
Our team’s project coordination, public involvement, environmental services, traffic analysis and design, and preliminary and
final design work on similar projects has established team synergy and expanded the coordination, public relations,
creative and technical design skills of all team members.
Stonebrooke Engineering and our subconsultant team members are fully available and appreciate the opportunity to
propose on this project. Our team looks forward to providing the professional services and quality management necessary
to deliver the 210th Street and Lakeville Boulevard Improvement project on time and within budget. We propose to
complete the services discussed in this proposal on an hourly basis with a not to exceed cost of $762,978.10. A detailed
cost breakdown by task has been attached at the end of the proposal for your information.
We would welcome an opportunity to discuss possible refinements to our proposal at the City’s request. Please do not
hesitate to contact me with any questions or concerns you may have as you are reviewing our proposal.
Respectfully,
Tyler Newhall, PE
Stonebrooke Engineering
phone: (952) 540-4844
tnewhall@stonebrookeengineering.com
January 10, 2020
Accepted By:_____________________
(City of Lakeville Mayor)
Date:__________________
Accepted By:_____________________
(Lakeville City Clerk)
Date:__________________
CLIENT:City of LakevillePROJECT:210th Street and Lakeville Boulevard Improvement ProjectCONSULTANT:Stonebrooke Engineering, Inc.Task No. Work Task DescriptionTASK 1.0 PROJECT MANAGEMENT61 373 11 60 8 0 0 0 11 0 0 0 0 0 524 $78,098.45TASK 2.0 PUBLIC INVOLVEMENT10 53 70 30 0 0 10 0 0 0 10 0 0 173 356 $42,312.40TASK 3.0 SPECIAL ASSESSMENTS5 67 0 102 5 33 0 0 0 0 10 0 0 20 242 $27,751.76TASK 4.0 RIGHT OF WAY ACQUISITION 0 0 0 0 0 0 0 0 0 0 0 60 40 0 100 $13,239.40TASK 5.0 TOPOGRAPHIC SURVEYING0 0 0 0 0 0 0 0 0 0 0 56 272 0 328 $46,383.44TASK 6.0 ENVIRONMENTAL0 2 0 8 0 0 0 60 15 0 0 0 0 0 85 $8,247.40TASK 7.0 GEOTECHNICAL EVALUATION0 2 0 12 0 4 0 0 0 0 0 0 0 0 18 $1,853.72TASK 8.0 UTILITY IDENTIFICATION AND COORDINATION 0 3 0 21 0 82 130 0 0 0 0 0 0 0 236 $20,107.50TASK 9.0 TRAFFIC ANALYSIS0 0 0 0 8 0 126 0 0 36 0 0 0 0 170 $16,457.26TASK 10.0 PRELIMINARY DESIGN5 61 0 162 12 230 360 0 0 0 15 0 0 0 845 $78,958.40TASK 11.0 STORMWATER MANAGEMENT AND HYDRAULICS EVALUATION 0 13 0 11 0 0 0 197 70 0 4 0 0 0 295 $30,068.25TASK 12.0 FINAL DESIGN10 88 0 302 0 447 889 199 57 80 258 0 0 0 2330 $218,310.03TASK 13.0 PERMITS AND APPROVALS0 3 0 15 0 0 9 5 0 0 0 0 0 0 32 $3,081.24TASK 14.0 PROJECT GRANT OPPORTUNITIES0 1 13 0 0 0 0 0 0 0 0 0 0 15 29 $3,846.85TOTAL HOURS91 666 94 723 33 796 1524 461 153 116 297 116 312 208 5590AVERAGE HOURLY RATE$175.10 $150.72 $186.61 $100.22 $184.37 $87.41 $79.87 $81.39 $150.72 $136.63 $105.56 $123.99 $145.00 $84.68TOTAL LABOR COST$15,934.10 $100,379.52 $17,541.34 $72,459.06 $6,084.21 $69,578.36 $121,721.88 $37,520.79 $23,060.16 $15,849.08 $31,351.32 $14,382.84 $45,240.00 $17,613.44$588,716.10$3,000.00$1,725.00$69,190.00$6,500.00$4,500.00$89,347.00$762,978.10OPTIONAL TASKS$1,500.00$6,000.00$5,000.00$3,500.00$2,500.00$900.00Cost Per Additional Stakeholder Meeting (if there are more than the assumed 5)Cost Per PMT Meeting (in the event the assumed number in proposal is exceeded)Cost Per Parcel for ROW Services (in the event more than 15 parcels impacted - NOTE: For minor impacts and/or Temporary Easements we anticipate this amount to be less)Cost Per Additional Intersection Justification Report (in the event more than 1 intersection changes control)Cost Per Public Open House (in consideration of a fourth open house)Cost Per Pop-Up Meeting (as an additional outreach opportunity)TOTAL PROJECT FEEEXPENSES (printing, plan set, mileage, etc.)Project Manager Design ManagerPublic Outreach/Graphics/Website QC Lead/Traffic EngineerPublic Involvement LeadSubconsultant (TDI - Traffic Counts - Assume 3)Subconsultant (Braun Intertec - Geotechnical Evaluation and Phase 1 ESA)Subconsultant (Midwest Natural Resources - Wetland Delineation)Subconsultant (Henning Professional Services - Right-of-Way Services - Assumes 15 Parcels - If Parcels have Lesser Impacts this Number would Decrease)Subconsultant (JT Engineering - Roundabout Pre-Design Peer Review)FEE ESTIMATE210th Street and Lakeville Boulevard Improvement ProjectCity of LakevilleDesign & Traffic EngineerTotal HoursWater Resources LeadWater Resources EngineerProject PrincipalTraffic LeadDesign TechnicianSurvey ManagerOne-Person Survey CrewProject Engineer/ Utility LeadTotal Cost
Date Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July Aug Sep Oct Nov
1.01 Weekly Conference Calls 2/3/2020-1/31/2022
1.02 Monthly PMT Meetings Monthly
1.03 Monthly Updates Monthly
2.01 Create and Maintain Public Involvement Plan 4/1/2020 - 5/1/2020
2.02 Public Involvement Kickoff Meeting 4/1/2020
2.03 Prepare and Conduct Open House (assume 3 plus 1 additional as needed)5/21/2020, 10/7/2020, 3/24/2021, 2/26/2022
2.04 Individual Stakeholder Meetings (specific dates TBD)June/2020, Nov/2020, April/2021, Sep/2021, Dec/2021
2.05 Newsletters Prior to Open House 5/2/2020, 9/20/2020, 3/2/2021, 2/2/2022
2.06 Presentation and Graphics for Open House April/2020, Sep/2020, Feb/2021, Jan/2022
2.07 Create, Host, Maintain Project Website 5/1/2020-11/30/2022
2.08 Prepare, Attend, Presenting at 2 Work Sessions with Public Officials 9/18/2020, 3/1/2021
2.09 Railroad Coordination and Plan (includes 2 meetings)June/2020-Jan/2022; meetings Aug/2020, May/2021
3.01 Prepare High-Level Construction Cost Estimate for City Planning 7/1/2020-7/15/2020
3.02 Prepare Feasibility Study 8/1/2020-10/30/2020
3.03 Prepare Construction Cost Estimate for Feasibility Study 9/15/2020-10/2/2020
3.04a Attend Public Improvement Hearing 12/21/2020
3.04b Attend Assessment Hearing 2/22/2022
3.05 Prepare and Update Assessment Roll 10/15/2020, 7/23/2021, 10/1/2021, 1/20/2022
4.01 Determine Existing R/W (weather dependent)3/2/2020 -3/31/2020
4.02 Construction Limits Complete 12/1/2020
4.03 Title Work Received (Provided by City)12/15/2020
4.04 Early Notification Letters Mailed to Owners 12/16/2020
4.05 Parcel Sketches Complete 12/22/2020
4.06 Field Title Meetings with Landowners on Site 1/4/2021 – 1/8/2021
4.07 Appraisals/MDA's 1/4/2021 – 4/4/2021
4.08 City Resolution to Make Offers/Condemn 4/6/2021
4.09 Offers Made to Landowners 4/7/2021 – 4/16/2021
4.10 Negotiations and Settlements 4/7/2021 - ongoing
4.11 Initiate Condemnation (if Needed)9/15/2021
4.12 Title and Possession 12/31/2021
5.01 Topographic Survey (weather dependent)3/2/2020-3/31/2020
6.01 Phase 1 ESA 4/1/2020-6/1/2020
6.02 Wetland Delineations & Report 6/1/2020-7/15/2020
6.03 TEP Meeting 11/18/2020
6.04 Joint Application (as necessary, to include evaluation for Road Replacement Program, calculation
of impacts, and cross sections as needed)6/18/2021
6.05 Prepare Forms for Any Wetland Mitigation 9/20/2021
7.01 Preliminary Field Geotechnical Evaluation & Report June/2020-July/2020
7.02 Second Field Geotechnical Evaluation & Report after Final Design is Chosen Mar/2021-April/2021
8.01 Draw and Identify all Utility Impacts 2021
8.02 Utility Coordination Meetings (assume 3)Jan/2021, Sept/2021, Jan/2022
8.03 Utility Tabulations 2021
8.04 Coordination With Utility Owners June/2020-Feb/2022
9.01 Collect Traffic Counts 3/1/2020-4/1/2020
9.02 Intersection Control Assessment (3 intersections)4/1/2020-6/1/2020
9.03 Optimization of Traffic - Alternatives Analysis 4/1/2020-6/1/2020
9.04 Intersection Justification Report (assume 1 intersection changes, others remain as is)7/1/2020-8/2/2020
10.01 Alternative Analysis (2 Concept Layouts/Typical Sections)5/17/2020-6/30/2020
10.02 Preliminary Layout (to include alignments, final geometrics, profiles, turn lanes, construction
limits, ROW)7/15/2020-10/15/2020
10.03 Pedestrian Improvement Analysis, including crossing evaluations 5/17/2020-6/30/2020
10.04 Updates to Layout Following City Comments 10/30/2020-12/1/2020
11.01 Preliminary Drainage Design to Establish Construction Limits 8/2/2020-12/1/2020
11.02 Stormwater Treatment Options (assume 2 ponds)8/2/2020-12/1/2020
11.03 Stormwater Management Workshops with City/Watershed (assume 2)7/15/2020, 2/5/2021
30% Design Package 12/1/2020-1/21/2021
30% Review by City 1/25/2021-2/5/2021
60% Design Package (including cost estimate)2/8/2021-4/16/2021
60% Review by City 4/19/2021-5/7/2021
90% Design Package (including cost estimate/spec))5/10/2021-7/23/2021
90% Review by City 7/26/2021-8/13/2021
100% Plan Submittal (Final Plan, Spec, Estimate)8/16/2021-10/1/2021
100% Review by City (and State Aid if applicable)10/4/2021-10/22/2021
Final Plan Updates and Delivery of Final Bidding Documents to City 10/25/2021-11/12/2021
City Approval of Bidding Documents and Authorization of Bidding 11/22/2021
Advertising 11/29/2021-1/13/2022
Bid Opening 1/13/2022
Contract Award 3/7/2022
Begin Construction 4/18/2022
13.01 Permit Applications and Approvals 6/18/2021- Jan/2022
14.01 Evaluation and Applications for Funding Grants ongoing
Task Name
1.0 PROJECT MANAGEMENT
2.0 PUBLIC INVOLVEMENT
20212020
13.0 PERMITS AND APPROVALS
14.0 PROJECT GRANT OPPORTUNITIES
12.0 FINAL DESIGN
7.0 GEOTECHNICAL EVALUATION
8.0 UTILITY IDENTIFICATION AND COORDINATION
9.0 TRAFFIC ANALYSIS
10.0 PRELIMINARY DESIGN
11.0 STORMWATER MANAGEMENT AND HYDRAULICS EVALUATION
3.0 SPECIAL ASSESSMENTS
4.0 RIGHT OF WAY ACQUISITION
5.0 TOPOGRAPHIC SURVEYING
6.0 ENVIRONMENTAL
2022