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HomeMy WebLinkAboutItem 03A CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES February 6, 2020 Chair Kaluza called the meeting to order at 6:00 p.m. in the Council Chambers at City Hall. The pledge of allegiance to the flag was given. Members Present: Chair Pat Kaluza, Karl Drotning, Jeff Witte, Jason Swenson, Brooks Lillehei, Ex-officio Mike Lamm Members Absent: Vice Chair Scott Einck, Jenna Majorowicz Others Present: Frank Dempsey, Associate Planner; Monica Waite, Planning and Zoning Specialist; Daniel Licht, The Planning Company; Penny Brevig, Recording Secretary 3. Approval of the Meeting Minutes The December 19, 2019 Planning Commission meeting minutes and the January 9, 2020 Planning Commission work session meeting minutes were approved as presented. 4. Announcements Mr. Dempsey reminded the Planning Commission of the work session immediately following tonight’s regular meeting. 5. Lake Marion Elementary School Chair Kaluza opened the public hearing to consider the application of Independent School District #194 for an amendment to Conditional Use Permit 89-05 to allow a building addition to Lake Marion Elementary School in the RS-2, Single Family Residential District, located at 19875 Dodd Boulevard. Beth Louden, Director of Facilities and Plant Planning, Sara Guyette, DLR Group, and Mike Brandt, Kimley Horn were in attendance at tonight’s meeting. Ms. Guyette presented a brief overview of the different aspects of the project. Planning and Zoning Specialist Monica Waite presented the planning report. Ms. Waite stated that the amendment request will include an addition to the southeast side of the school building along with parking lot and driveway improvements to address street access and traffic flow. Ms. Waite explained that the building expansion will be over an existing grassy area facing Dodd Boulevard and include the construction of classrooms and bathrooms off Planning Commission Meeting Minutes, February 6, 2020 Page 2 an extension of the existing building. The existing and proposed buildings meet all setback requirements of the RS-2, Single Family Residential District. Ms. Waite reviewed the access, circulation redesign and parking proposed by the school district. The total amount of available parking will exceed Zoning Ordinance requirements. The existing trails and sidewalks will be reconfigured and extended to accommodate the building addition and parking lot improvements. Exterior lighting is proposed to be increased for the site, which must comply with the Zoning Ordinance. A detailed fixture and photometric plan must be submitted with the Building Permit application for the proposed addition. Planning Department staff recommends approval of the Lake Marion Elementary School conditional use permit amendment subject to the eight stipulations listed in the January 31, 2020 planning report. Chair Kaluza opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Drotning to close the public hearing at 6:09 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Kaluza asked for comments from the Planning Commission. Discussion points included: • Area comparison of bus traffic compared to parent drop off traffic. • The Planning Commission preferred having two accesses to the school parking lot, but the application meets Zoning Ordinance requirements. • Ms. Louden explained that their hands were tied regarding connecting with the Ames Arena parking lot for a second access point as suggested by City staff. She indicated that the school board stated it is a cost issue and safety concern to connect to the Ames Arena parking lot. • Mike Brandt from Kimley Horn stated that a second access could be made via the Ames Arena parking lot, but it would jeopardize the safety of the students with the playground and ball fields in their current location. • The Planning Commission discussed using Ideal Way as an access point but determined that would not be a good option because of the neighborhood and security. • The Planning Commission encouraged the School Board to review in more detail the possibility of a second access through the Ames Arena parking lot. • The Planning Commission recommended the following stipulation be added: Planning Commission Meeting Minutes, February 6, 2020 Page 3 9. The School District shall review and present options for a second access to a public street prior to City Council consideration of the application. Motion was made by Lillehei, seconded by Drotning to recommend to City Council approval of an amendment to Conditional Use Permit 89-05 to allow a building addition to Lake Marion Elementary School in the RS-2, Single Family Residential District, located at 19875 Dodd Boulevard, subject to the following stipulations, as amended: 1. The site plan and building addition shall be developed in accordance with the plans approved by the City Council. 2. A building permit is required prior to commencing construction of the building addition. 3. The proposed building addition shall be sided with brick to match the existing building. All building materials shall meet the requirements for an institutional use in the RS-2 District. 4. Lighting must comply with Section 11-16-17 of the zoning Ordinance. Detailed fixture and photometric plans must be submitted with the Building Permit application for the proposed addition. 5. The building addition is subject to review by the Fire Marshal. 6. All off street parking shall be constructed to meet the requirements of the Lakeville City Code. A revised site plan shall be submitted prior to City Council action. 7. A final landscape plan shall be submitted prior to City Council action. The landscape plan shall comply with requirements of the Lakeville City Code. 8. A financial security in the amount of $259,997.75 shall be provided as security for the site improvement performance agreement prior to the issuance of a Building Permit as described in the Engineering Department memorandum dated January 31, 2020. 9. The School District shall review and present options for a second access to a public street prior to City Council consideration of the application. Ayes: Swenson, Lillehei, Kaluza, Witte, Drotning Nays: 0 6. Pinnacle Reserve at Avonlea 2nd Addition Chair Kaluza opened the public hearing to consider the application of D.R. Horton, Inc. – Minnesota for the following, located north of 185th Street and west of Hamburg Avenue: A. Preliminary and final plat of one lot to be known as Pinnacle Reserve at Avonlea 2nd Addition; B. PUD development stage plans for a community amenity building and private park; and C. Amendment to the Avonlea PUD to allow less than 25% brick or stone on the front elevation of the detached townhomes (Freedom Homes) in Pinnacle Reserve at Avonlea. Reid Schulz from D.R. Horton presented a brief overview of their applications. Mr. Schultz reviewed D.R. Horton’s reasoning behind the PUD amendment and why the design of their Freedom Homes makes it difficult to meet the 25% brick or stone requirement on the front elevation of the detached townhomes. He did indicate that Planning Commission Meeting Minutes, February 6, 2020 Page 4 D.R Horton will offer some of the homes with 25% stone or brick at the homeowner’s cost. Planning Consultant Daniel Licht presented the planning report. Mr. Licht stated that the PUD development stage plan for Pinnacle Reserve at Avonlea designated Outlot I, Pinnacle Reserve at Avonlea for development of an HOA recreation amenity. Mr. Licht indicated that there is no minimum lot area or lot width applicable to the site. The site plan for the proposed community building must be revised to shift the proposed building 4 feet to the west to meet the PUD setback requirements. D.R. Horton said they would comply with this requirement. Mr. Licht reviewed the building design and stated that the color illustration of the proposed exterior only shows the front elevation but must identify the exterior materials to be used on the other 3 elevations and verify they meet the Avonlea PUD District requirements. The proposed landscape plan is consistent with the overall landscape plan approved for Pinnacle Reserve at Avonlea with the PUD development stage plan. Specifically, Mr. Licht reviewed staff’s recommendation regarding more fencing to be added and screening of mechanical equipment to meet Zoning Ordinance requirements. Mr. Licht explained the off-street parking requirement of the Zoning Ordinance for community center buildings along with the required exterior lighting, both of which were not identified on the submitted plans. There are no public improvements associated with the final plat requiring a development agreement, but the Zoning Ordinance requires the developer to enter into a site improvement performance agreement (SIPA) with the City. Regarding the proposed PUD amendment for the Freedom Homes exterior material requirements, Mr. Licht explained that the developer is requesting approval of the proposed elevations with less than 25 percent brick or stone used on the front elevation for the proposed detached townhomes on the HOA maintained lots. He proceeded to explain the basis of this request, which is explained in detail in the January 23, 2020 planning report. Mr. Licht reviewed the City staff suggestion for complying or coming close to complying with the Zoning Ordinance, which could include the developer making available an option to include brick and/or stone on the entire front façade surrounding either or both the front window and garage face. Mr. Licht stated that the following stipulation was recommended by the City Attorney’s office regarding the HOA declarations: 12. Lot 1, Block 1, Pinnacle Reserve at Avonlea 2nd Addition will be included in the HOA and the HOA declarations shall be reviewed by the City Attorney. Planning Commission Meeting Minutes, February 6, 2020 Page 5 Mr. Licht stated that the Planning Department recommends approval of the PUD development stage plan and preliminary and final plat and the amendment to the Avonlea PUD, subject to the 11 stipulations listed in the January 23, 2020 planning report, as amended. Chair Kaluza opened the hearing to the public for comment. There were no comments from the audience. Motion was made by Lillehei, seconded by Swenson to close the public hearing at 6:40 p.m. Voice vote was taken on the motion. Ayes - unanimous Chair Kaluza asked for comments from the Planning Commission. Discussion points included: • Commissioner Witte asked what type of lighting they were proposing around the pickleball courts. Mr. Schulz stated that they are not proposing lighting at the pickleball courts. He indicated there will be lighting around the community building. If it’s determined that lights are an issue in the future, Mr. Schulz indicated they could be added by the HOA. • Storm shelters were discussed. Mr. Schulz stated they will not be offered on the standard house plans. • Confirmed that the entire exterior of the Freedom Homes will be fiber cement siding, not vinyl. Motion was made by Swenson, seconded by Witte to recommend to City Council approval of the following, located north of 185th Street and west of Hamburg Avenue: A. Preliminary and final plat of one lot to be known as Pinnacle Reserve at Avonlea 2nd Addition; B. PUD development stage plans for a community amenity building and private park; and C. Amendment to the Avonlea PUD to allow less than 25% brick or stone on the front elevation of the detached townhomes (Freedom Homes) in Pinnacle Reserve at Avonlea, subject to the following stipulations, as amended: 1. The site plan shall be revised such that the community building is setback 14 feet from the east lot line. 2. The exterior materials to be used on all elevations of the community building shall be submitted and shall comply with the requirements of Section 6.D of the Avonlea PUD District. 3. The landscape plan shall be revised to add an evergreen hedge or 6-foot privacy fence along the east lot line from the front line of the community building to the proposed evergreen trees. 4. The location and screening of ground mounted mechanical equipment for the community building shall be specified and is subject to approval of the Zoning Administrator. Planning Commission Meeting Minutes, February 6, 2020 Page 6 5. The type and sizes of all proposed plantings shown on the landscape plan shall be identified to verify compliance with the requirements of the Section 11-21-9.C of the Zoning Ordinance. 6. The developer shall provide an exterior lighting plan indicating the location, type, and height of all exterior light fixtures and a photometric plan illustrating the intensity of the proposed exterior lighting in compliance with Section 11-16-17 of the Zoning Ordinance. 7. Any exterior storage of trash or recycling containers shall be within an enclosure that complies with the requirements of Section 11-18-11 of the Zoning Ordinance constructed of materials consistent with that of the principal building. 8. All grading, drainage and erosion control issues are subject to review and approval of the City Engineer. 9. All utility issues are subject to review and approval of the Building Official at the time of application for a building permit. 10. The developer shall execute a site improvement performance agreement with the City as drafted by City Attorney and subject to approval of the City Council. 11. The developer shall make available an option on the Freedom Homes to include brick/stone on the entire front façade surrounding either/both the front window and garage face. 12. Lot 1, Block 1, Pinnacle Reserve at Avonlea 2nd Addition will be included in the HOA and the HOA declarations shall be reviewed by the City Attorney. Ayes: Lillehei, Kaluza, Witte, Drotning, Swenson Nays: 0 There being no further business, the meeting was adjourned at 6:50 pm. The Planning Commission immediately went into their scheduled work session. Respectfully submitted, Penny Brevig, Recording Secretary