HomeMy WebLinkAboutItem 08.b
Date: Item No.
COVID-19 Leave Program and
Temporary Advance Sick Leave Program
Proposed Action
Staff recommends adoption of the following motion: Move to approve the COVID-19 leave
program and temporary advance sick leave program.
Overview
The temporary COVID-19 leave program would provide leave for benefit earning employees that
are quarantined or have contracted COVID-19. Employees would receive their base wage for
regularly scheduled work hours up to 14 consecutive calendar days.
The temporary advance sick leave program provides up to 80 hours of sick leave or PTO for
employees that do not have available leave balance for other illnesses not related to COVID-19.
The two temporary programs will sunset after the COVID-19 pandemic is resolved.
The proposed policies have been reviewed by the Personnel Committee.
Primary Issues to Consider
• Approving the COVID-19 leave program and temporary advance sick leave
program will provide a safe work environment for employees.
Supporting Information
• COVID-19 Program and Temporary Advance Sick Leave Program
Financial Impact: $ Budgeted: Y☐ N☐ Source:
Related Documents: (CIP, ERP, etc.):
Envision Lakeville Community Values: Good Value for Public Services
Report Completed by: Tammy Schutta, Human Resources Manager
March 16, 2020
City of Lakeville
COVID-19 Program for Employees
City of Lakeville benefit earning employees who are quarantined or have contracted COVID-19 will
receive COVID-19 leave. The benefit is 100% of the employee’s regular base wage (does not include
overtime, supplemental pay, equipment pay, longevity and/or other additional pay) for regularly
scheduled work hours up to 14 consecutive calendar days unless otherwise determined by a medical
professional. For the purpose of this benefit, holidays will be counted as a holiday and will be included
in the 14-day count. Employer benefit contribution and leave accrual will continue during paid COVID-
19 leave. Medical certification may be required.
Employee reporting process:
• If you are exposed to an individual who has contracted COVID-19 or if you feel ill, stay home and
inform your supervisor immediately. Employees must use available accrued leave for this type
of circumstance.
• Employee is to seek medical advice to determine next steps for your situation from your medical
provider. If a medical professional recommends you must be quarantined due to COVID-19 or
confirms that you have contracted COVID-19, you are eligible for COVID-19 pay as described
above.
• You must follow treatment recommendations and return to work information must be
forwarded to Lakeville’s Human Resources division. Employees must stay home until they are
free of fever (100.4 F/28oC or higher) and other symptoms, such as frequent and severe coughing
for at least 24-hours without the use of medicines (e.g. aspirin/ibuprofen and cough
suppressants). Source www.CDC.gov.
• No return to the workplace can occur until you are allowed by your supervisor. A medical
certification by a medical professional may be required.
This temporary program is approved by the City of Lakeville City Council and is subject to change based
on business needs. This program will sunset after the COVID-19 pandemic is resolved.
Temporary Advance Sick Leave Program
Where employees need to use sick leave or PTO, but run out of available time, the City will advance up
to 80 hours of sick leave or PTO. In the case of a negative leave balance, any leave taken beyond the 80
hours will be unpaid until the leave balance has been brought out of the negative.
The negative leave balance will be restored with accrued leave earned each pay period (i.e. sick leave
earned per pay period is 3.69 hours). If employment is terminated and the leave balance is in the
negative, the employee agrees to reimburse the City of Lakeville for the cost of the sick leave or PTO
advance.
This temporary program is approved by the City of Lakeville City Council and is subject to change based
on business needs. This program will sunset after the COVID-19 pandemic is resolved.