HomeMy WebLinkAbout02-24-20 WSCITY OF LAKEVILLE
CITY COUNCIL WORK SESSION MINUTES
February 24, 2020
1. Mayor Anderson called the meeting to order at 7:25 p.m. in the Marion Conference Room.
Members present: Mayor Anderson, Council Members Hellier, Lee, Volk, and
Wheeler
Members absent: None
Staff present: Justin Miller, City Administrator; Tierney Helmers, Communications Manager;
Mac Cafferty, Environmental Resources Manager; Paul Oehme, Public Works Director; Zach
Johnson, City Engineer; Tamara Wallace, Deputy Clerk
2. Citizen Comments
There were no citizen comments regarding non -agenda items.
(The Council agreed to adjust the agenda order)
3. Commission Interview Discussion
The Council reviewed their appointments for the 2020 Advisory Board Commissions for formal
presentation at the March 2 City Council Meeting.
4. Census Outreach
Ms. Helmers provided a timeline overview of the communications for the upcoming 2020
Census. Beginning March 12 - 20, residents will begin receiving a letter in the mail inviting them
to respond online to the 2020 Census. These invitations will be mailed out in phases to ensure
there is not a traffic overload to the website; and for the first-time residents will be able to
respond via telephone or mail. A reminder letter will be mailed March 16 - 24, with the official
Census Day beginning on April 1, 2020.
For those residents who have not responded, a reminder postcard will be mailed at the end of
March/ beginning of April, followed by a reminder letter and subsequent paper questionnaire.
The final reminder postcard will be sent April 20 - 27, before an in-person follow-up.
Throughout the month of April, Census takers will be visiting college campuses and senior
centers, and from May - July will visit the homes of those residents who have not responded to
the Census. Additional information can be found on the Census website: 2020census.gov.
City Council Work Session Minutes, February 24, 2020 Page 2
5. City Hall Entry Design Concepts
Staff has been working with Wenck, an environmental consulting and engineering company, to
come up with two design concepts for the landscaping and plaza at the front of City Hall. The
concepts will look to include less concrete, reducing trip hazards and maintenance, as well as an
update to the current landscaping. Engineers from Wenck were on hand to present the basic
concepts and outline the key differences in design features, which sought to incorporate finishes
from the recent downtown streetscape project. The designs included features such as benches,
retaining wall options, planting, and bike racks. Each concept will cost approximately $120,000
with additional design options that range from $20,000 - $40,000. The project will primarily be
funded through the Building Fund, with stormwater and irrigation work funded through the
Stormwater Management Fund.
The Council reviewed the two concepts and discussed retaining wall material, planting options,
accessibility, seating/ usability of the space, and long-term maintenance. The Council was in
favor of moving forward with option two; staff will begin working on next steps with a goal to
have the project completed before absentee voting begins for the August State Primary Election.
6. Pavement Management System Review
Mr. Oehme gave an update on the pavement management program, the upcoming projects in the
current pavement CIP as well as staff suggestions on changes. The City's pavement management
program began in 2009 with the intent of monitoring and maintaining the pavement life of the
City's now 311 miles of streets. Each year a fourth of local public streets and collector roads are
inspected and assessed an overall condition index (OCI) based on the condition of the street; the
City's goal is to have an OCI rating of 75 on average.
Presently the City addresses the streets in the worst condition, which staff believes allows those
streets in fair condition to deteriorate faster as dollars are not being spent to manage their
upkeep. Staff is recommending the implementation of a pavement preservation treatment
program and increasing the miscellaneous project budget to complete more mill and overlay
work, starting in the 2021 CIP.
The Council discussed cost effectiveness of a potential treatment program, the use of more
durable pavement material, street assessments, and a new product called Reclamite. The Council
was in favor of looking into a pavement preservation treatment program to maintain more miles
of streets annually; staff will begin working on a cost analysis for the program.
7. Ames Arena Parking Lot Expansion
Mr. Johnson provided an update on the Ames parking lot expansion. City Staff, along with the
Lakeville North High School Athletics Director and Lakeville Area School's staff have collectively
City Council Work Session Minutes, February 24, 2020 Page 3
worked to finalize some design changes to the original plan. These revisions include relocating
the football practice field, storm water management consolidation, trail realignment, and
accessibility changes. The changes will improve parking at Ames Arena, increase the football
practice field sideline/ spectator area, support a future throwing field, enhance Lake Marion green
space, and improve pedestrian accessibility. In total 63 additional parking spaces will be added
to the Lakeville North High School overflow parking lot, and another 81 parking spaces added to
the Ames Arena Parking lot.
The project will go out for bid on February 28; the contract will be awarded at the April 6 City
Council meeting, with construction set to begin July 6 - August 15 of this year. The project is
expected to be funded through the Lakeville Hockey Association and figure skating club
contributions.
8. Advisory Appreciation Dinner Script Assignments
The Council reviewed the committee script assignments for the 2020 Advisory Appreciation
Dinner to be held on Wednesday, March 11, 2020.
9. Items for Future Discussion
• Park Referendum discussion about turf
• Eliminating the criminal penalty for underage smoking
10. Committee/ City Administrator Updates
Mayor Anderson attended a meeting at the County with a group called SAVE (Suicide Awareness
Voices of Education), who was looking to put together an executive advisory committee which
the Mayor joined. The group recently met for their first meeting with a focus to reduce the
stigma of suicide and mental illness and promote resources available.
The Mayor also attended the Regional Council Mayor meeting; the last meeting was attended by
Charlie Zelle, the new Metropolitan Council Chair.
Council Member Hellier attended a Dakota Broadband Board meeting where they discussed the
Indefeasible Right of Use (IRU) agreement.
Council Member Lee updated that staff is currently reorganizing the position of Public Works &
Facilities Coordinator as Neil Normandin will be retiring.
Mr. Miller announced that the March 23 work session meeting will continue as planned, however
he will be absent. Mr. Kuennen will facilitate that meeting which will include a special City
Council meeting before it for the school district's McGuire Middle School gym addition
application.
City Council Work Session Minutes, February 24, 2020 Page 4
11. The meeting adjourned at 10:11 p.m.
Respectfully submitted,
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Tamar allace, Deputy City Clerk Douglas P. Anderson, Mayor